Does the City of Wheaton use cooperative purchasing or piggyback contracts?

The City of Wheaton's Procurement Policy authorizes joint purchasing agreements and cooperative contracts with public entities; the City is a member of the Sourcewell cooperative purchasing program, permitting use of eligible piggyback contracts when the underlying agreement allowed competitive bidding.

What procurement requirements does the City of Wheaton publish for vendors?

The City of Wheaton's Procurement Policy requires solicitation protests be accompanied by a 5% protest bond (minimum $1,250; City Attorney may increase up to $10,000), written signed change orders, maximum contract terms of five years (including extensions), and Illinois Prevailing Wage for construction.

How does the City of Wheaton approve procurement contracts and awards?

The City of Wheaton uses tiered approval thresholds: purchases under $5,000 use a procurement card; $5,001–$35,000 require an informal RFQ with at least three written quotes; purchases over $35,000 require formal ITB or RFP procedures and Wheaton City Council approval. ITBs advertise 15 days and RFPs 21 days.

Where can vendors find procurement policies and standard terms for the City of Wheaton?

The City of Wheaton's Procurement Policy is published on the Finance Department website and details bid thresholds, ITB and RFP procedures, sole-source and emergency exceptions, advertising timelines, award methods, protest and bond procedures, cooperative purchasing authority, and links to the municipal Code on Municode.

City of Wheaton

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Buyer type:: City
Location:: Wheaton, IL
Country:: US

City of Wheaton RFPs

Active opportunities open for bidding

2026 Concrete Replacement Program
Open
Aug 25, 2026
Closes
Sep 8, 2026
The City of Wheaton is soliciting competitive bids for the 2026 Concrete Panel Replacement Program, identified on the official posting as bid 26-189 and categorized as a building and construction improvement. The project involves removing and disposing of existing concrete panels at municipal facilities and installing new concrete panel systems in accordance with the provided plans and specifications. The solicitation was published on August 25, 2026, remains open as of August 26, 2026, and closes on September 8, 2026, at 11:00 AM.
Leaf Hauling and Disposal Services
Open
Aug 24, 2026
Closes
Sep 9, 2026
The City of Wheaton is seeking bids for hauling and disposing of organic material generated during the City’s fall street-cleaning operations at a predetermined disposal site. This is an open Invitation for Bid for procurement services, not a grant program. The official notice was published on August 24, 2026, and bids close on September 9, 2026, at 11:00 AM.
Materials Testing (Re-Bid)
Open
Aug 21, 2026
Closes
Sep 4, 2026
The City of Wheaton is seeking proposals from qualified material testing firms to perform HMA and PCC materials testing for Motor Fuel Tax and locally funded projects. The work will be performed on an as-needed basis, ranges between $50,000 and $100,000 in aggregate annually, and requires firms to have at least five years of testing experience and Illinois Department of Transportation qualification for field and laboratory analysis. The posting is categorized under City of Wheaton Bids - Professional Services & Consulting, identifies no grant program, was published on 8/21/2026 at 11:00 AM, and closes on 9/4/2026 at 11:00 AM.

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Key metrics and characteristics

Census ID
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124909
Employee FTE
Full-time equivalent employees.
305.4
Population
Population size to gauge opportunity scale.
54,065
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
39 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
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AI Adoption Score
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ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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How to Sell to City of Wheaton

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
39 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $35,000 and truly unique/compatibility-only, work with the Procurement Officer to pursue sole source; expect City Council approval if over $35,
- Coops: Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Wheaton, IL allows sole source when justified by uniqueness, compatibility, or familiarity. For purchases over $35,000, a waiver of the competitive process requires approval from five City Council members. Practical steps:
- Coordinate with the Procurement Officer: procurement@wheaton.il.us
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- The City has used cooperative purchasing before and favors it to bypass formal bidding. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path. Programs to leverage:
- Recommended (accessible through Starbridge):
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City of Wheaton Contracts

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Axon Enterprise, Inc. at City of Wheaton
Effective: Jan 1, 2022Expires: Expiration date locked.Unlock
This comprehensive agreement between Axon Enterprise, Inc. and the City of Wheaton (Wheaton Police Department) establishes a Master Services and Purchasing Agreement for Axon devices and services, including various cloud services, professional services, and technology assurance plans. It is supplemented by an Addendum, a detailed Quote (Q-331237-44537.918JS) outlining specific items and a total estimated cost of $460,000.00 over 60 months, and a Business Associate Agreement for HIPAA compliance. The contract is effective from January 1, 2022, and includes provisions for payment, warranties, intellectual property, and termination.

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Early Buyer Signals

Board meetings and strategic plans from City of Wheaton

Commission Minutes
Date: Jun 23, 2026Type: Meeting mention
The meeting addressed new business regarding the progress of the Red Balloon Gallery project. Old business discussions included a report on the successful outcome of the Wheaton Arts Weekend and a status update on the Swider-Peltz mural project, which is currently delayed pending the receipt of necessary materials.
Wheaton Bicyclist and Pedestrian Commission Meeting Minutes
Date: Jul 15, 2026Type: Meeting mention
The commission discussed coordinating with IPP on future e-scooter path usage and received updates regarding the relocation of Midwest Cyclery. Plans were reviewed for the upcoming September 'Halfway There' History Ride, including route coordination, promotional materials, and support services. The commission also addressed the process for requesting bike parking at Central Park Pickleball courts, reviewed updates on the Bike with a Cop program and National Night Out preparations, and began outlining 2027 goals and requirements for the annual report.
Wheaton City Council Planning Session
Date: Aug 24, 2026

Key Contacts

Public-sector contacts connected to City of Wheaton.

William KolschowskyAssistant City Manager

*******@************

+1 (***) ***-****

Jolanta MorylAssistant Director of Finance

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Frequently asked questions

Who manages procurement and purchasing for the City of Wheaton?

Procurement Services in the Finance Department manages procurement for the City of Wheaton; the Procurement Officer administers procurements, Department Directors initiate purchases, the City Manager approves certain change orders and signs extensions, and the Wheaton City Council approves formal procurements over $35,000.

Where does the City of Wheaton post bids and RFPs?

The City of Wheaton posts bids, RFPs, RFQs and contract opportunities on its official Bid Postings page (CivicEngage) and distributes solicitations through DemandStar; vendors can subscribe to text or email notifications and download solicitation documents from those portals.

How do vendors complete vendor registration with the City of Wheaton?

Vendors may register free on the City of Wheaton Bid Postings page to receive text or email notifications and download solicitation documents; vendors can also register on DemandStar's Basic Plan to access and submit solicitations, and construction contractors must register via the City's online building permit/contractor portal.

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City of Wheaton

City of Wheaton RFPs

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City of Wheaton Contracts

Axon Enterprise, Inc. at City of Wheaton

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Early Buyer Signals

Commission Minutes

Wheaton Bicyclist and Pedestrian Commission Meeting Minutes

Wheaton City Council Planning Session

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City of Wheaton RFPs

Buyer Attributes

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City of Wheaton Contracts

Axon Enterprise, Inc. at City of Wheaton

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Early Buyer Signals

Commission Minutes

Wheaton Bicyclist and Pedestrian Commission Meeting Minutes

Wheaton City Council Planning Session

Key Contacts

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