What products and services does the City of Ontario procure?

The City of Ontario routinely procures municipal categories including professional/on-call services (engineering, consulting), public works construction, fleet and equipment, IT hardware/software and services, integrated waste and recycling, utilities and communications infrastructure (including Ontario Fiber), and operational supplies for public safety and recreation.

Does the City of Ontario use cooperative purchasing or piggyback contracts?

Yes. Ontario Municipal Code §2-6.29 authorizes the Purchasing Division to use cooperative purchasing (piggybacking) pursuant to California Government Code §6502 and City Council Resolution No. 91-141, provided the underlying solicitation meets the City's Purchasing System and signature authority requirements.

What procurement requirements does the City of Ontario publish for vendors?

The City of Ontario requires a City Business License before commencing business and publishes an 'Ontario Insurance Sample' ACORD exhibit that outlines insurance and additional‑insured expectations; contract solicitations also reference bonding (payment and performance bonds) and specific solicitation clauses that vendors must review per bid.

How does the City of Ontario approve procurement contracts and awards?

Contract award and execution authority rests with the City Council and the City Manager, while day-to-day procurement is administered by the Purchasing Officer in Financial Services per Municipal Code §§2-6.05 and 2-6.26; operating departments identify needs and support contract administration and compliance.

Where can vendors find procurement policies and standard terms for the City of Ontario?

Procurement policies, purchase procedures, thresholds, and standard contract terms are codified in the City of Ontario Municipal Code, Title 2, Chapter 2-6 'Purchasing System'; those sections cover purchasing officer duties, formal and informal bid procedures, local preference, exceptions, and cooperative purchasing rules.

What supplier diversity or local vendor preference programs does the City of Ontario use?

The City of Ontario provides a local business preference under Municipal Code §2-6.22 and a recycled-content preference under §2-6.30; the city also references California DGS certification directories for Small Business, DVBE, and disadvantaged business resources to support vendor diversity and certification searches.

City of Ontario

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Buyer type:: City
Location:: Ontario, CA
Country:: US

City of Ontario RFPs

Active opportunities open for bidding

Agenda Management Software 2015
Posted
Sep 10, 2026
Closes
Oct 1, 2026
The City of Ontario is seeking proposals for an integrated agenda-management software solution covering agenda workflows, meeting-minute management, live and on-demand audio/video streaming, and document and video storage. The solution is intended to replace the City’s existing system and must provide configurable, automated, user-friendly technology, with electronic proposal submission required. The solicitation is open through September 30, 2026, at 5:00 P.M. PDT, and award will be based on multiple criteria rather than price alone.
Sixth Street Roadway Improvements Project
Posted
Sep 9, 2026
Closes
Sep 30, 2026
Work includes approx 1 LS clearing, grubbing, removals, restoration, earthwork; 22,700 SY 0.17' grind existing AC pavement; 3,450 SF PCC sidewalk; 1 LS traffic striping, markings signage and raised markers.
Purchase of one (1) 2026 Chevrolet Tahoe 4WD 4DR RST
Posted
Sep 8, 2026
Closes
Sep 17, 2026
The City of Ontario is soliciting bids for one new 2026 Chevrolet Tahoe 4WD 4DR RST vehicle for its Fleet Services Department. The vehicle must meet the listed specifications, be available for immediate delivery, and include required manuals, warranty coverage, and delivery to Ontario, California. Bids must be submitted electronically through the City’s bid management system, with a required Non-Collusion Declaration Form, by the stated deadline.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
161246
Employee FTE
Full-time equivalent employees.
1,517
Population
Population size to gauge opportunity scale.
187,013
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Ontario

Procurement guidance and navigation tips.

Quick Decision Flow
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- Sole Source: Not a viable path here—pivot to Direct Bid or Coops.
- Coops: City of Ontario has used cooperative purchasing and is authorized for coops per their municipal code. Frequently procures through Sourcewell, OMNIA Partners, and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Ontario: No evidence of sole source flexibility or thresholds. Deprioritize this path and pivot to two viable channels:
- Register on PlanetBids to monitor/respond to competitive bids.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Ontario has used cooperative purchasing (e.g., Sourcewell) and is authorized for coops per their municipal code. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Ontario Contracts

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CanAm Technologies Inc. at City of Ontario
Effective: Aug 1, 2020Expires: Expiration date locked.Unlock
This contract outlines a Software as a Service Agreement between Can/Am Technologies, Inc. and the City of Ontario, CA, for the provision of Teller software, hosting, and associated support services over a five-year period. The agreement also includes a dedicated Statement of Work for a Teller Implementation Project, detailing deliverables and payment milestones from August 2020 to July 2021, with a total cost of $181,020 for the implementation. Recurring annual SaaS fees are specified for each of the five years.
CanAm Technologies Inc. at City of Ontario
Effective: Jul 7, 2020Expires: Expiration date locked.Unlock
This document is Amendment No. 1 to the 'Teller Software as a Service Agreement' between the City of Ontario and Can/Am Technologies, Inc., entered into on August 17, 2021. The amendment extends the agreement's term to July 8, 2025, and revises compensation. It replaces the original Exhibit A with Exhibit A1, outlining new monthly and annual Software as a Service fees for licensed teller interfaces and users. Additionally, it adds Exhibit C1, which details a 'Teller Implementation Project' for the Teller Online Portal, including various system integrations, training, and professional services with specific costs.
Gakhal Golf Management LLC at City of Ontario
Effective: Aug 1, 2023Expires: Expiration date locked.Unlock
This Management Agreement, effective August 1, 2023, is between the City of Ontario and Gakhal Golf Management LLC for the operation of Whispering Lakes Golf Course until July 31, 2028. The OPERATOR is responsible for all aspects of golf course management, including daily operations, staffing, marketing, financial oversight, and facility maintenance, as detailed in the scope of services and various exhibits. The agreement outlines financial provisions for revenue and expense management, a profit distribution model, and comprehensive clauses for indemnification, insurance, and legal compliance.

Early Buyer Signals

Board meetings and strategic plans from City of Ontario

Ontario City Council and Housing Authority Regular Meeting
Date: Sep 1, 2026Type: Meeting mention
The City Council and Housing Authority discussed various agenda items including amendments to professional services agreements for grant writing services and maintenance at city water facilities, the purchase of cardiac monitors for the Fire Department, and goods and services agreements for public art and police uniforms. Public hearings were held regarding a water conservation plan and the surplus of city-owned land. Additionally, the Council addressed the placement of special assessments on county tax rolls, the proclamation of National Preparedness Month, and a property purchase and sale agreement.
City of Ontario Recreation & Parks Commission Regular Meeting
Date: Nov 25, 2024Type: Meeting mention
The Commission received reports on department activities for October 2024, including facility attendance metrics and recaps of special events such as the Trunk or Treat, Halloween Costume Parade and Contest, and the Howl-O-Ween Dog Pawty. The meeting included discussions on new youth sports programming, the status of park closures for maintenance and sod replacement, and updates on the Ontario Sports Complex project. Additionally, the commission reviewed facility reservation data, updates on senior transportation services, and upcoming special event reminders.
City of Ontario Planning Commission/Historic Preservation Commission Regular Meeting

Key Contacts

Public-sector contacts connected to City of Ontario.

Mary Ann SyAccounting Supervisor

*******@************

+1 (***) ***-****

Karla TaveraAdministrative Officer

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Ontario?

Procurement authority is delegated to the Purchasing Officer in the Financial Services Department under Ontario Municipal Code §2-6.05. The City Manager implements City Council policy and operating departments (Public Works, Utilities, Police, Fire, etc.) identify needs and support contract administration.

Where does the City of Ontario post bids and RFPs?

The City of Ontario posts all solicitations, addenda, bid documents, results, and contract awards on its PlanetBids vendor portal (portal ID 11434), which is linked from the city's Purchasing page; vendors can view solicitations and subscribe for e-mail bid notifications by commodity.

How do vendors register with the City of Ontario?

Vendors register on the City of Ontario's PlanetBids portal (portal ID 11434) to create a profile, select commodity categories, and receive automatic e-mail notifications. Vendors intending to operate in the city must also obtain a City of Ontario Business License from Financial Services before commencing business.

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City of Ontario

City of Ontario RFPs

Agenda Management Software 2015

Sixth Street Roadway Improvements Project

Purchase of one (1) 2026 Chevrolet Tahoe 4WD 4DR RST

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Ontario

City of Ontario Contracts

CanAm Technologies Inc. at City of Ontario

CanAm Technologies Inc. at City of Ontario

Gakhal Golf Management LLC at City of Ontario

Early Buyer Signals

Ontario City Council and Housing Authority Regular Meeting

City of Ontario Recreation & Parks Commission Regular Meeting

City of Ontario Planning Commission/Historic Preservation Commission Regular Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Ontario RFPs

Agenda Management Software 2015

Sixth Street Roadway Improvements Project

Purchase of one (1) 2026 Chevrolet Tahoe 4WD 4DR RST

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Ontario

City of Ontario Contracts

CanAm Technologies Inc. at City of Ontario

CanAm Technologies Inc. at City of Ontario

Gakhal Golf Management LLC at City of Ontario

Early Buyer Signals

Ontario City Council and Housing Authority Regular Meeting

City of Ontario Recreation & Parks Commission Regular Meeting

City of Ontario Planning Commission/Historic Preservation Commission Regular Meeting

Key Contacts

Frequently asked questions

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City of Ontario

City of Ontario RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Ontario

City of Ontario Contracts

CanAm Technologies Inc. at City of Ontario

CanAm Technologies Inc. at City of Ontario

Gakhal Golf Management LLC at City of Ontario

Early Buyer Signals

Ontario City Council and Housing Authority Regular Meeting

City of Ontario Recreation & Parks Commission Regular Meeting

City of Ontario Planning Commission/Historic Preservation Commission Regular Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Ontario RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Ontario

City of Ontario Contracts

CanAm Technologies Inc. at City of Ontario

CanAm Technologies Inc. at City of Ontario

Gakhal Golf Management LLC at City of Ontario

Early Buyer Signals

Ontario City Council and Housing Authority Regular Meeting

City of Ontario Recreation & Parks Commission Regular Meeting

City of Ontario Planning Commission/Historic Preservation Commission Regular Meeting

Key Contacts

Frequently asked questions

Get full contract and spend data

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