What products and services does the City of Eastvale procure?

The City of Eastvale commonly procures public works infrastructure (street and transportation improvements), vehicles and fleet services, and arranges surplus asset disposal via public auction. These durable categories are managed by the Public Works and Finance departments for city operations.

What procurement requirements does the City of Eastvale publish for vendors?

The City of Eastvale sets vendor requirements in the Eastvale Municipal Code, primarily Chapter 4.06 (Purchasing Goods and Services) and Chapter 4.72; the Finance Department administers financial rules and vendors must follow solicitation-specific forms, terms, and municipal-code requirements.

How does the City of Eastvale approve procurement contracts and awards?

The City of Eastvale's Finance Department administers purchasing and a Purchasing Manager handles procurement; contract awards and significant purchases are presented to the City Council for review and approval consistent with municipal procedures and ordinance requirements.

Where can vendors find procurement policies and standard terms for the City of Eastvale?

The City of Eastvale's procurement policies and standard contract terms are codified in the Eastvale Municipal Code (Chapter 4.06 and Chapter 4.72) and are available via Municode and the City Clerk's municipal code page for ordinance texts and updates.

City of Eastvale

Track open bid opportunities, contracts, public meetings, and key contacts for City of Eastvale.

Buyer type:: City
Location:: Eastvale, CA
Country:: US

City of Eastvale RFPs

Active opportunities open for bidding

Eastvale Civic Center Surface Parking Lot
Posted
Oct 29, 2026
Closes
Nov 23, 2026
Notice is hereby given that the City of Eastvale has determined that General Contractor bidders on this Project must be pre-qualified prior to submitting a bid. The pre-qualification evaluation is solely for the purpose of determining which General Contractors are deemed qualified to successfully construct the Project. Only Contractors in possession of a valid California Class A Contractors license are allowed to bid on the Project. It is mandatory that all Contractors who intend to submit a bid, fully complete the pre- qualification questionnaire, provide all requested materials, and be approved by the City of Eastvale to be on the final qualified bidders list. A new surface parking lot, including; vehicle and pedestrian circulation, EV-ready and EV-installed parking stalls, ADA-compliant access, grading and drainage improvements, asphalt and concrete paving, landscaping, irrigation, new lighting and placement of utilities (wet/dry) and coordination with applicable agencies (SCE, JCSD, etc.); The statement of probable cost (SOPC) for this project is $2.5M. For additional information regarding this project, please see Attachment A “Project Renderings”. PROJECT SCHEDULE The current tentative Project Schedule is as follows: Pre-Qualification of Contractors: ………………..October-December 2026 Project Bidding: ………………. January-February 2027 Award Project: ………………..March 2027 Start Construction: ………………..March 2027 PRE-QUALIFICATION SCHEDULE Advertisement Inviting Pre-Qualification Submittals:….….October 29, 2026 Deadline for Submission of Bidder Questions:….November 10, 2026 @ 4:00 PM PST City response to Bidder Questions – Addendum: ….…on or about November 12, 2026 Submissions Due:……………………………………November 23, 2026 @ 4:00 PM PST Selection Notification…………………………..……….....on or about December 14, 2026 Each prospective Contractor must successfully complete the pre-qualification process outlined in this document. No other pre-qualification process completed for the City of Eastvale or any other agency will meet these requirements. Prospective Contractors must submit “Statements of Qualifications” (SOQ) by completing the Pre-Qualification Submittal Questionnaire package. The City will not accept information or documents from other parties. Submission of incomplete and/or unclear Pre-Qualification Submittal Questionnaire or other required materials will result in rejection of the prospective contractor. Any questions or requests for information must be submitted in writing via PlaneBids no later than on the time and date prescribed above. Significant interpretations or clarifications and responses to questions received by this deadline will be addressed on addenda, which will be released and posted on PlanetBids at the “Addenda/Emails” tab. All contractor answers must be truthful in nature and accurately describe the contractor’s experience and background as it relates to the questions. The City of Eastvale expressly reserves the right to further consider, accept or reject any or all prequalification submittals submitted in response to this notice; to request additional information or clarification of information submitted; to cancel or modify, in part or in its entirety, this notice, or to request new submittals or pursue any other means for obtaining the services contemplated by this notice.
ERP SYSTEM PROCUREMENT AND IMPLEMENTATION RFP
Posted
Oct 14, 2026
Closes
Dec 10, 2026
The City of Eastvale (City) is seeking proposals from qualified firms and organizations (Proposers) to provide a proven, modern, robust and integrated Enterprise Resource Planning (“ERP”) solution and related implementation services to replace the City's existing ERP environment. The ERP solution will support the City’s finance, human resources, payroll, and related administrative operations. The City is seeking a Software-as-a-Service (“SaaS”) solution and related professional services necessary for successful implementation, including project management, system configuration, business process review, data conversion and migration, integration development, testing, training, documentation, go-live support, and post-implementation support. The objectives of the proposed solution should include the following: A. A modern, integrated ERP platform supporting finance, human resources, and payroll operations. 1. Finance: General Ledger Accounting, Bank Management and Reconciliation, Purchasing / Procurement, Vendor Management, Contract Management, Accounts Payable, General Billing / Accounts Receivable, Budget, and Fixed Asset Management. 2. Human Resources: Core HR, Position Control, Employee Master File, Benefits Administration, Leave Administration, Personnel Actions, and Employee Self-Service. 3. Payroll: Pay Administration / Salary Management and Payroll Processing. B. Streamlined and automated business processes using configurable workflow and industry best practices. C. Reduced redundant data entry and reliance on manual processes and spreadsheets. D. Robust reporting, analytics, dashboards, inquiry, and drill-down capabilities. E. Improved employee and new vendor self-service capabilities. F. Secure mobile and browser-based access, where appropriate. G. Integration with retained City applications using documented APIs or other standardized integration methods. H. Improved system security, auditability, internal controls, and regulatory compliance. I. Scalable platform capable of supporting the City's future operational needs. The City is also requesting proposals for certain optional functionality which may be implemented at the City’s discretion. This includes: · Project Accounting; · Fleet Management; · Inventory Management; · Recruitment; · Onboarding; · Time and Attendance; and · Offboarding. Modules identified as optional are optional for the City to select and purchase but are not optional for the Proposer to address and price in Attachments A and B of this RFP, provided the Proposer offers the applicable functionality. Detailed functional, technical, integration, and data conversion requirements are also included in Attachment A – Eastvale ERP Requirements. MINIMUM QUALIFICATIONS Proposers must meet the following minimum qualifications. Proposers that do not meet the minimum qualifications may be disqualified from further consideration. A. Proposer must have been continuously engaged in providing public-sector ERP software and ERP implementation services for a minimum of five (5) years. B. Proposer must be able to provide the services detailed in the Scope of Services section of this RFP, either directly or through clearly identified subcontractors or partners. EX PARTE COMMUNICATION Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned RFP Administrator, and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s). QUESTIONS AND REQUESTS FOR INFORMATION OR CLARIFICATION Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab. General process questions may be directed to the following RFP Administrator: Karla Lopez, Purchasing Manager kalopez@eastvaleca.gov
ERP SYSTEM PROCUREMENT AND IMPLEMENTATION
Posted
Oct 14, 2026
Closes
Dec 10, 2026
The City of Eastvale (City) is seeking proposals from qualified firms and organizations (Proposers) to provide a proven, modern, robust and integrated Enterprise Resource Planning (“ERP”) solution and related implementation services to replace the City's existing ERP environment. The ERP solution will support the City’s finance, human resources, payroll, and related administrative operations. The City is seeking a Software-as-a-Service (“SaaS”) solution and related professional services necessary for successful implementation, including project management, system configuration, business process review, data conversion and migration, integration development, testing, training, documentation, go-live support, and post-implementation support. The objectives of the proposed solution should include the following: A. A modern, integrated ERP platform supporting finance, human resources, and payroll operations. 1. Finance: General Ledger Accounting, Bank Management and Reconciliation, Purchasing / Procurement, Vendor Management, Contract Management, Accounts Payable, General Billing / Accounts Receivable, Budget, and Fixed Asset Management. 2. Human Resources: Core HR, Position Control, Employee Master File, Benefits Administration, Leave Administration, Personnel Actions, and Employee Self-Service. 3. Payroll: Pay Administration / Salary Management and Payroll Processing. B. Streamlined and automated business processes using configurable workflow and industry best practices. C. Reduced redundant data entry and reliance on manual processes and spreadsheets. D. Robust reporting, analytics, dashboards, inquiry, and drill-down capabilities. E. Improved employee and new vendor self-service capabilities. F. Secure mobile and browser-based access, where appropriate. G. Integration with retained City applications using documented APIs or other standardized integration methods. H. Improved system security, auditability, internal controls, and regulatory compliance. I. Scalable platform capable of supporting the City's future operational needs. The City is also requesting proposals for certain optional functionality which may be implemented at the City’s discretion. This includes: · Project Accounting; · Fleet Management; · Inventory Management; · Recruitment; · Onboarding; · Time and Attendance; and · Offboarding. Modules identified as optional are optional for the City to select and purchase but are not optional for the Proposer to address and price in Attachments A and B of this RFP, provided the Proposer offers the applicable functionality. Detailed functional, technical, integration, and data conversion requirements are also included in Attachment A – Eastvale ERP Requirements. MINIMUM QUALIFICATIONS Proposers must meet the following minimum qualifications. Proposers that do not meet the minimum qualifications may be disqualified from further consideration. A. Proposer must have been continuously engaged in providing public-sector ERP software and ERP implementation services for a minimum of five (5) years. B. Proposer must be able to provide the services detailed in the Scope of Services section of this RFP, either directly or through clearly identified subcontractors or partners. EX PARTE COMMUNICATION Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned RFP Administrator, and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s). QUESTIONS AND REQUESTS FOR INFORMATION OR CLARIFICATION Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab. General process questions may be directed to the following RFP Administrator: Karla Lopez, Purchasing Manager kalopez@eastvaleca.gov

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
224653
Employee FTE
Full-time equivalent employees.
56.3
Population
Population size to gauge opportunity scale.
70,594
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to City of Eastvale

Procurement guidance and navigation tips.

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These purchasing programs appear in City of Eastvale's records. Starbridge can help check which contracts cover your product.

Sourcewell

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: Deprioritize; if asked, pivot back to a coop or plan for a formal bid on PlanetBids.
- Coops: Frequently procures through Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Eastvale rarely approves sole source for goods and non-professional services. Do not invest time here; a justification is unlikely to be approved. Instead, move to a cooperative purchase or prepare for a formal competitive bid on the PlanetBids portal.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Eastvale has used cooperative purchasing (participates in Sourcewell) and allows piggybacking. You can get onboarded to the recommended path by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Eastvale

Eastvale City Council Regular Meeting Minutes
Date: Feb 11, 2026Type: Meeting mention
The council meeting included several key presentations, such as the recognition of local law enforcement and community service personnel, the introduction of the new Fire Chief, and the presentation of lifesaving certificates. The council approved various consent items, including an agreement for vendor operations at the Lantern Festival, payment of annual permit fees to the State Water Resources Control Board, a software services agreement with Concur Technologies, a specific plan amendment for the Goodman Commerce Center, the designation of banking signatories, and the award of a construction contract for an asphalt concrete overlay project. Additionally, the council approved a mid-year budget review, which included appropriations and amendments to the capital improvement plan and budget.
Eastvale City Council Regular Meeting
Date: Jan 25, 2023Type: Meeting mention
The City Council meeting included presentations on school recognitions and the introduction of new employees. Key actions included the approval of public works contracts, a purchase order for police motorcycle maintenance, a termination agreement regarding Western Community Energy, and a funding agreement for a drainage master plan. The Council also rejected specific construction bids for property improvements. Public hearings were held regarding municipal code amendments. Additionally, the Council discussed updates on ZIP code advocacy, traffic safety at 68th Street and Sumner Avenue, the evaluation of safety camera technology, and a presentation on the Community Behavioral Assessment Team.

Key Contacts

Public-sector contacts connected to City of Eastvale.

Maricela MejiaAssistant Human Resources/Risk Management Director

*******@************

+1 (***) ***-****

Stephanie VasquezAssistant to the City Manager

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Frequently asked questions

Who manages procurement and purchasing for the City of Eastvale?

The City of Eastvale Finance Department administers procurement; the Finance Director/City Treasurer and a dedicated Purchasing Manager handle day-to-day purchasing. The City Council provides governance, while the City Manager and City Clerk's Office support contract records and administration.

Where does the City of Eastvale post bids and RFPs?

The City of Eastvale posts bids and RFPs on the PlanetBids vendor portal, with links provided on the City's RFP Postings page. The City also conducts surplus asset sales via public auction platforms referenced from Finance Department pages.

How do vendors complete vendor registration with the City of Eastvale?

Vendors register with the City of Eastvale through the PlanetBids vendor portal by selecting 'New Vendor Registration' at vendors.planetbids.com/portal/43976. Businesses operating in Eastvale must also complete local Business Registration administered online by HdL at eastvale.hdlgov.com.

ERP SYSTEM PROCUREMENT AND IMPLEMENTATION RFP

Posted

Oct 14, 2026

Closes

Dec 10, 2026

The City of Eastvale (City) is seeking proposals from qualified firms and organizations (Proposers) to provide a proven, modern, robust and integrated Enterprise Resource Planning (“ERP”) solution and related implementation services to replace the City's existing ERP environment. The ERP solution will support the City’s finance, human resources, payroll, and related administrative operations. The City is seeking a Software-as-a-Service (“SaaS”) solution and related professional services necessary for successful implementation, including project management, system configuration, business process review, data conversion and migration, integration development, testing, training, documentation, go-live support, and post-implementation support. The objectives of the proposed solution should include the following: A. A modern, integrated ERP platform supporting finance, human resources, and payroll operations. 1. Finance: General Ledger Accounting, Bank Management and Reconciliation, Purchasing / Procurement, Vendor Management, Contract Management, Accounts Payable, General Billing / Accounts Receivable, Budget, and Fixed Asset Management. 2. Human Resources: Core HR, Position Control, Employee Master File, Benefits Administration, Leave Administration, Personnel Actions, and Employee Self-Service. 3. Payroll: Pay Administration / Salary Management and Payroll Processing. B. Streamlined and automated business processes using configurable workflow and industry best practices. C. Reduced redundant data entry and reliance on manual processes and spreadsheets. D. Robust reporting, analytics, dashboards, inquiry, and drill-down capabilities. E. Improved employee and new vendor self-service capabilities. F. Secure mobile and browser-based access, where appropriate. G. Integration with retained City applications using documented APIs or other standardized integration methods. H. Improved system security, auditability, internal controls, and regulatory compliance. I. Scalable platform capable of supporting the City's future operational needs. The City is also requesting proposals for certain optional functionality which may be implemented at the City’s discretion. This includes: · Project Accounting; · Fleet Management; · Inventory Management; · Recruitment; · Onboarding; · Time and Attendance; and · Offboarding. Modules identified as optional are optional for the City to select and purchase but are not optional for the Proposer to address and price in Attachments A and B of this RFP, provided the Proposer offers the applicable functionality. Detailed functional, technical, integration, and data conversion requirements are also included in Attachment A – Eastvale ERP Requirements. MINIMUM QUALIFICATIONS Proposers must meet the following minimum qualifications. Proposers that do not meet the minimum qualifications may be disqualified from further consideration. A. Proposer must have been continuously engaged in providing public-sector ERP software and ERP implementation services for a minimum of five (5) years. B. Proposer must be able to provide the services detailed in the Scope of Services section of this RFP, either directly or through clearly identified subcontractors or partners. EX PARTE COMMUNICATION Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned RFP Administrator, and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s). QUESTIONS AND REQUESTS FOR INFORMATION OR CLARIFICATION Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab. General process questions may be directed to the following RFP Administrator: Karla Lopez, Purchasing Manager kalopez@eastvaleca.gov

City of Eastvale

City of Eastvale RFPs

Eastvale Civic Center Surface Parking Lot

ERP SYSTEM PROCUREMENT AND IMPLEMENTATION RFP

ERP SYSTEM PROCUREMENT AND IMPLEMENTATION

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Eastvale City Council Regular Meeting Minutes

Eastvale City Council Regular Meeting

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City of Eastvale RFPs

Eastvale Civic Center Surface Parking Lot

ERP SYSTEM PROCUREMENT AND IMPLEMENTATION RFP

ERP SYSTEM PROCUREMENT AND IMPLEMENTATION

Buyer Attributes

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How to Sell to City of Eastvale

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Eastvale City Council Regular Meeting Minutes

Eastvale City Council Regular Meeting

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Eastvale Planning Commission Regular Meeting Minutes

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City of Eastvale

City of Eastvale RFPs

Buyer Attributes

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How to Sell to City of Eastvale

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Early Buyer Signals

Eastvale City Council Regular Meeting Minutes

Eastvale City Council Regular Meeting

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City of Eastvale RFPs

Buyer Attributes

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How to Sell to City of Eastvale

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Early Buyer Signals

Eastvale City Council Regular Meeting Minutes

Eastvale City Council Regular Meeting

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Eastvale Planning Commission Regular Meeting Minutes

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