CITY OF CLEVELAND DEPT. OF PUBLIC HEALTH J. GLEN SMITH HEALTH CENTER SNOW REMOVAL AND SALTING SPECIFICATIONS
SCOPE OF SERVICES
The City of Cleveland Dept. of Public Health is seeking bids to enter into a Purchase Order as authorized under Section 181.101. The goods and services to be purchased, if any, shall be for a period of one (1) year, exercisable by the City of Cleveland at no additional cost to the City. The goods and services to be furnished shall consist of plowing and salting the health center (J. Glen Smith Health Center). The bidder shall show that he either has available under his direct employment and supervision (or through subcontracting) the necessary organizational, resources and facilities to properly fulfill all the services and conditions required under these specifications.
Location of the bidder facility that will serve this contract shall be conveniently located for rapid response time; that is, within thirty (30) minutes normal travel time from the health center to be serviced.
List source of items, replacement parts and/or supplies, as shown in Part D - Detailed Specifications. Indicate which of the items, replacement parts and/or supplies are available at your facilities and the approximate length of time it would take to obtain those which are not.
GENERAL LIABILITY AND AUTOMOBILE LIABILITY INSURANCE
The successful bidder shall be required to take all necessary precautionary measures and to perform the work required for this contract in such a manner as to adequately protect people and safeguard property and existing facilities from any damage due to its operations. Any such damage shall be satisfactorily replaced or repaired by the successful bidder at its own expense.
Vendor shall show proof of insurance and liability covering all employees. Proof of insurance for all workers and cars used during the time of this contract must be included in the bid package. Proof of insurance will be checked periodically.
Special provisions: The policy or policies shall contain the following special provisions: The Company agrees that thirty (30) days prior to cancellation or reduction of the insurance afforded by this policy, with respect to the contract involved, written notice will be mailed (by certified mail) to the Director, Department of Public Health, City of Cleveland, 75 Erieview Plaza, 2nd Floor, Cleveland, OH 44114.
Indemnification: The maintenance of the insurance required shall in no way constitute a waiver of legal liability for damages to any City property, buildings or the property of others on the site, whether covered by insurance or beyond the limits of insurance required. The Contractor shall hold the City, its officials, employees, and agents harmless from any injury or damage resulting from negligent or faulty performance by the Contractor or his subcontractors.
PROTECTION OF PERSONS AND PROPERTY
The Contractor shall take all necessary precautionary measures and shall perform the work required for this contract in such a manner as to adequately protect people and safeguard property and existing facilities in place from any damage due to operations. Any damage to existing facilities caused by the Contractor's operations or equipment shall be satisfactorily replaced or repaired by the Contractor at his/her own expense.
CONTRACTOR'S RESPONSIBILITY TO OWNER
The bidder shall include costs for all work, equipment, materials, and personnel necessary for completion of the job in its gross price bid services.
HOURS OF OPERATION
J. Glen Smith Health Center
11100 St. Clair Ave.
Cleveland, OH 44108
Monday, Wednesday, Thursday, Friday, 8:00 a.m. - 5:00 p.m.
Tuesday 7:30 a.m. - 8:00 p.m.
2nd Saturday of each month: 7:30 a.m. - 12:30 p.m.
City holiday schedule: New Year's Day, Martin Luther King Jr. Day, President's Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. If the City observes a holiday but MetroHealth remains open, the winning bidder is still required to provide snowplowing and salting services.
CONTACT / EMERGENCIES
In case of a problem or emergency (inability to perform snow removal), contact the Health Center Manager or City of Cleveland personnel. Health Center Manager: Kathy Rothenberg-James, 216-857-7467 (cell). If unavailable, contact the Commissioner of Health, Frances Mills, 216-857-1991 (cell).
PRICING
All pricing for this contract is determined by each "push" at each health center. There will be three (3) different pricings: salting only, plowing only, and salting and plowing. Unit Pricing is on a per push basis to include all services. Estimated approximate amount: 50 pushes/year for each pricing type at J. Glen Smith Health Center.
UNIT PRICING EXAMPLE (as requested in the bid):
Salt ONLY $____________
Plowing ONLY $______________
Salt AND Plow $_____________
INSPECTION
Bidders are invited to inspect the work sites through the Health Center Manager. Each bidder is responsible for visiting the sites and ascertaining for themselves that they can perform the work.
ADDITIONAL BID DOCUMENTS AND FORMS
The solicitation includes standard bid terms and conditions, Northern Ireland Fair Employment Practices Disclosure, Wage Theft and Payroll Fraud Disclosure, and other required forms and disclosures referenced in the bid package.
