REQUESTS FOR BIDS #CU2702 WOODDELL HALL ELEVATOR FREIGHT TO PASSENGER REPLACEMENT

Description: Introduction: Concord University is soliciting for bids to modernize and convert (1) 4 stop freight elevator to a passenger elevator. Schedule of Events: - Release of RFB: 11/05/2026 - Pre-Bid Meeting: 11/12/2026 @ 10:00 AM - Question Deadline: 11/18/2026 by 4:00 PM - Addendum/Response to Questions: 11/20/2026 - Proposal Due Date: 12/04/2026 by 2:00 PM - Target Award Date: 12/15/2026 Posting of Information: This RFB and any addenda, including answers to questions, will be posted on the Concord University RFB webpage. General Terms: Proposals shall remain in effect ninety (90) days from the submission date. The state will not be held liable for any expenses incurred by any bidder responding to this RFB. Discussions and/or interviews may be held with bidders under final consideration prior to selection; the RFB may be awarded without such discussions or interviews. Award is anticipated as a single contract and is contingent upon Deferred Maintenance Funding received; the state reserves the right to configure the contract as it deems appropriate. Background: Concord University, founded in 1872, is a four-year public liberal arts university and part of the West Virginia Higher Education System with approximately 2,000 students and 250 faculty and staff. Scope of Services: Include components and labor to modernize and convert (1) 4-stop freight elevator to a passenger elevator including but not limited to: - Installation of a new controller - Hoist way wiring - Hall call stations - Car cab panels, ceiling panels & lighting - Car operating panel - GAL door operator, doors, sills and all associated equipment for personal car modernization - Motor and brake for winding drum machine - (4) 2-speed right hand hoist way doors - Acceptance testing - Warranty full coverage for 1 year Possible alternates: custom modernization of existing freight elevator with hydraulic system with 4-stop personal car; traction elevator with personal car. Vendor Information and Qualifications (requirements to be addressed in proposals): - Identify and provide statement of qualifications of individuals assigned direct responsibility. - Describe experience of key personnel, length of service, and relevant skills. - Describe firm size and ability to fulfill terms. - Describe related experience. - Provide a complete description of how work will be conducted including quality assurances, tools/technology, and required personnel effort. - Provide a proposed schedule ensuring completion. - Provide names, telephone numbers and mailing addresses of at least three higher-education or equivalent clients as references for both the firm and key personnel. Bidder Response and Evaluation Criteria: - Economy of preparation; proposals limited to 50 pages (additional material as exhibits). - ALL PRICES ARE TO BE PROVIDED IN A SEPARATE EMAIL OR SEALED ENVELOPE LABELED AS PRICING INFORMATION. - Evaluation: 100-point scale: Qualifications/Experience/Company Background 20 points; Services 50 points; Price 30 points (low bid receives full 30 points; higher bids receive proportional scoring). Vendors must score at least 70 points (49 points) on Sections 3 and 4 to be considered; vendors failing to meet the minimum will not have prices opened. - Award to highest total points. If mutually acceptable terms cannot be reached with highest ranked bidder, the state may negotiate with next highest ranked bidder, and so on. Mandatory Pre-Bid Meeting: Thursday, November 12, 2026 @ 10:00 AM at Wooddell Hall, Concord University, Athens, WV. Attendance is mandatory; failure to attend will result in disqualification. An attendance sheet will verify attendance. Question Submission: Questions must be submitted in writing to the Director of Procurement by the stated question deadline. A written response will be published in an addendum where appropriate. Bonding, Insurance and Other Requirements: For this construction project, bidders must submit a bid bond equal to five percent (5%) of the total bid with the bid. The apparent successful vendor shall provide performance and labor/material payment bonds in the amount of 100% of the contract prior to award. A two-year maintenance bond and required licenses/certifications/permits and proof of insurance (including $1,000,000 commercial general liability per occurrence) are required prior to award. Additional specific bonding and insurance forms and instructions are included as exhibits in the RFB. Public Records: The vendor's entire response and resulting contract are public documents and will be disclosed as required by West Virginia law. Do not submit materials considered confidential or trade secret.