TOWN OF FLETCHER REQUESTS FOR BIDS Bill Moore Community Park - Sewer Line Replacement Project

Description: Location: Bill Moore Community Park 85 Howard Gap Road Fletcher, NC 28732 Contact: Josh Queen, Parks and Recreation Director Bid Submission Deadline: November 24th at 5:00pm 1. Project Overview The Town of Fletcher is accepting bids from qualified plumbing and utility contractors for the replacement of the existing sewer service line at Bill Moore Community Park. The project will involve installing a new sewer service line connecting the park restroom facility to the existing sewer tap at the downstream manhole. The approximate distance is 400 linear feet. The purpose of this project is to replace the existing sewer line and provide a reliable connection between the restroom facility and the municipal sewer system. 2. Included Project Area The project area includes the sewer line running from the exterior cleanout located at the men's and women's restroom facility to the existing sewer connection at the downstream manhole. The project is located within Bill Moore Community Park at 85 Howard Gap Road in Fletcher, NC. The approximate project length is 400 linear feet. Contractors should review the project area and verify existing site conditions before submitting a bid. 3. Scope of Work The selected contractor shall provide all labor, materials, equipment, supervision, and services necessary to complete the sewer line replacement. The scope of work shall include, but is not limited to, the following: 4. Install approximately 400 linear feet of new 4-inch Schedule 40 PVC sewer service line with tracer wire from the exterior cleanout at the restroom facility to the existing sewer tap at the downstream manhole. All materials and installation methods shall comply with applicable plumbing codes, utility provider requirements, and approved construction standards 5. Verify existing elevations to ensure adequate fall and proper drainage throughout the sewer line installation. 6. Install cleanouts approximately every 100 feet or at every three changes in direction, whichever is applicable. Cleanouts shall include cast iron, traƯic-rated covers. 7. Prior to excavation, the contractor shall coordinate all required underground utility locates through NC 811 and take appropriate precautions to protect existing utilities and infrastructure. The contractor shall be responsible for identifying and protecting utilities within the proposed construction area, including arranging for the location of private utilities as necessary. 8. Excavate, install, bed, and backfill the new sewer line as necessary to complete the installation. 9. Backfill trenches at the end of each workday. Any excavation areas that must remain open shall be properly secured with high-visibility safety fencing. 10. Protect existing park facilities, landscaping, utilities, walking paths, and surrounding property during construction. 11. Where trenching intersects walking paths, the contractor shall provide a safe pedestrian route around the work area. Walking paths shall be restored and reopened as soon as reasonably practical, in coordination with the Town. 12. Restore all disturbed areas to a condition equal to or better than their condition prior to construction, including landscaping, grassed areas, walking paths, and paved surfaces. Disturbed grassed areas shall be seeded and covered with straw. Any damaged asphalt, concrete, or other paved surfaces shall be repaired or replaced to match existing conditions. 10.Complete all necessary connections at the restroom facility and the downstream manhole to provide a fully operational sewer service. 13. Include all applicable permits, inspections, and associated fees necessary to complete the project. 14. Town Responsibilities The Town of Fletcher will: x Provide reasonable access to the project area within Bill Moore Community Park. x Coordinate with the contractor regarding park operations and restroom access. x Identify known park facilities and provide available information regarding existing site conditions and utilities. x Review and approve proposed staging and material storage locations before work begins. x Coordinate public notifications regarding temporary restroom closures when necessary. The contractor shall coordinate all work activities with the Parks and Recreation Director before beginning construction. 15. Work Schedule The Town of Fletcher anticipates the work being completed during the winter months, December through March. The contractor shall provide an estimated project start date and completion timeframe with their bid. All work must be coordinated with the Town of Fletcher to minimize disruptions to park operations and public use. 16. Optional Site Visit Prospective bidders are encouraged to visit Bill Moore Community Park prior to submitting a bid to become familiar with the project area and scope of work. A site visit will allow contractors to review existing conditions, access points, walking paths, staging areas, and other considerations that may aƯect the project. To schedule a site visit, please contact: Josh Queen Parks and Recreation Director, Town of Fletcher Phone: 828-687-0751 Email: j.queen@fletchernc.org 17. Bid Submission Requirements Bids should include the following information: x Company name and contact information. x Description of proposed work and confirmation that all items in the scope of work are included. x Total project cost, including labor, materials, equipment, permits, and applicable fees. x Estimated project start date and completion timeframe. x Proof of liability insurance. x Relevant experience with similar sewer line installation or replacement projects. Bid Submission: All bids must be received by 5:00 p.m. on Tuesday, November 24, 2026. Bids may be submitted by email to j.queen@fletchernc.org or delivered in person or by mail to: Town of Fletcher Attn: Josh Queen, Parks and Recreation Director 300 Old Cane Creek Road Fletcher, NC 28732 Bids received after the stated deadline will not be considered. The Town reserves the right to reject any or all bids and waive minor informalities to the extent permitted by law. Award, if made, will be to the lowest responsible, responsive bidder, taking into consideration quality, performance, and the time specified for performance of the work, in accordance with applicable North Carolina law. 8. Questions and Additional Information Questions regarding this Request for Bids or the project scope should be directed to: Josh Queen Parks and Recreation Director, Town of Fletcher Phone: 828-687-0751 Email: j.queen@fletchernc.org