TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org _________________________________________________________________________________________
Request for Proposals: Stormwater Program Support Consultant Services November 2026
The Town of Cape Elizabeth Public Works Department is seeking qualified consulting firm to assist
Town staff with management of the Town's Municipally Separated Storm Sewer System (MS4) program.
Written proposals shall be submitted to the Town. Submissions: Provide one digital copy and one paper
copy of the proposal shall be submitted to: Jay Reynolds, Public Works Director, Town of Cape
Elizabeth Public Works Department, 10 Cooper Drive, Cape Elizabeth, ME 04107. Bids shall be
received until Thursday, December 10th, 2026 at 2:00 PM.
All pre-bid correspondence shall be submitted in electronically to Jay Reynolds, Public Works Director,
at jay.reynolds@capeelizabeth.gov. Questions regarding this bid/proposal shall be accepted until
5:00 PM, Thursday, December 3rd, 2026. The Town of Cape Elizabeth reserves the right to waive any
informality in the bids, to accept any bid, and to reject any or all bids, should it be deemed in the best
interest of the Town to do so. The Town of Cape Elizabeth further reserves the right to cancel or amend
this RFP at any time.
Requirements of this RFP
1. Bidders shall submit a detailed proposal by the due date noted above.
2. Each bidder shall provide references of other municipal MS4 clients in the state/northeast.
3. Any items not specifically noted or specified in this RFP, that is required in order to provide the
services requested, shall be considered incidental.
4. Bidders shall provide detailed/itemized costs within their submitted proposal.
5. Bidder shall note any deviations or exclusions from the RFP within their submitted proposal.
6. Each bidder shall provide a detail of key staff who will be assigned to assist the Town.
Acceptance of Bid
The acceptance of the bids shall be based on the following criteria:
• The quality of the proposal in responding to the scope of work.
• The ability, capacity, and skill of the bidder to perform the contract,
• Relevant experience in assisting other MS4 communities with permit development, reporting,
inspections, and compliance.
• The cost of the services provided.
TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org
Introduction and Background
The Town of Cape Elizabeth, Maine (pop. 9,534), www.capeelizabeth.com, located within the
Greater Portland Maine metropolitan area, has been subject to the EPA/MDEP stormwater General
Permit requirements since 2003. Since 2003, The Town has utilized the services of Integrated
Environmental Engineering, Inc. (IEE), to assist Town staff with permit and plan development,
documentation, inspections, annual reporting, regional/interlocal coordination, and permit compliance.
The Town's Public Works Director is the de-facto "Stormwater Coordinator" for the Town. Consulting
with IEE has been a success for over 20 years, and as the owner of IEE is retiring, the Town is seeking a
qualified firm to continue with successful permit compliance.
Several attachments are enclosed in this RFP for each consultant to gain a greater understanding of the
Town's MS4 program, permit requirements, and current/prior consulting structure with IEE.
Stormwater Program Partners and Organizational Structure
Cape Elizabeth Public Works Department
•Manages MS4 Program
•Catch Basin, dry weather, outfall inspections, sampling, and GIS updates.
•IDDE compliance
•Hosts Annual Public Event
Integrative Environmental Engineering
•Services Outlined in this RFP
Cumberland County Soil and Water Conservation District
•Education and Outreach
•Public Events/Participation
•Interlocal Stormwater Working Group
•Municipal Advocacy
•Regional Collaboration and Resource Sharing
Viewshed
•GIS:
•Drainage System Mapping,
•Mapping Updates,
•Catch Basin/Outfall Inspections Mapping for individual Permit years.
Katahdin Analytical Services
•IDDE and dry weather outfall testing services
Other Municipal Departments
•Ordinance Development/Implementation
•Operation and Maintenance Plans
TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org
Description of work
The following is a high-level list and decription of tasks anticipated from the consultant:
• Development of 5-year Stormwater Management Plan (SWMP)
• Attendance at the Interlocal Stormwater Working Group's bi-monthly meetings. Act as alternate
representation for Cape Elizabeth in the absence of the Public Works Director,
• Provide assistance and guidance with regards to new 5-year General Permit development.
• Assist the Town with the additional requirements (as needed) for Cape Elizabeth's Urban
Impaired Stream, Trout Brook.
• Develop and submit (to the MDEP on behalf of the Town) annual 'Permit Year' reports.
• Perform quarterly Stormwater Pollution Prevention Plan (SWPPP) inspections, complete
inspection forms, retain for annual reporting.
• Obtain Post-construction BMP maintenance reports from private developments (7 total) and
consolidate information for annual reporting.
• Track the number active inspections (reports provided by Sebago Technics Inc) for each permit
year. Retain information for annual reporting.
• Provide annually-required Public Works Staff Training. Training can be held on site at the Public
Works facility.
• Other tasks related to the MS4 program as needed for permit compliance.
Exclusions: Additional services that may be requested in the future, but are not covered under this RFP, are as follows: o DEP Audit Assistance (if audited). o GIS mapping (this task will be performed by 'Viewshed'. o Ordinance Development: It is anticipated that in the next permit year, the Town of Cape Elizabeth will need to amend its ordinance(s) to maintain compliance with the MS4 General Permit. Ordinance updates may pertain to Urban Impaired Streams or Maine DEP Chapter 500 rules. Additional/separate pricing will be requested at a later date.
TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org
Proposal Contents
The proposal shall include:
• The principal and key staff performing the work should be identified, with contact
information, and their qualifications provided.
• The proposer shall indicate that they have sufficient capacity to perform as-needed services.
• The proposer shall provide information regarding relevant experience with MS4 programs,
current/former municipal clients, stormwater inspections, permit compliance, reporting, and
any other related work.
• The fee schedule for consulting services. Please include:
• An estimate of hours and cost for each of the following tasks/categories:
o Permit Development (for 5-year permit)
o SWMP Development (for 5-year permit)
o Minimum Control Measure (MCM) 1 (for each permit year)
o MCM 2 (for each permit year)
o MCM 3
o MCM 4
o MCM 5
o MCM 6
o Annual Permit Year Reporting
• A per-hour cost for each, and
• A total amount per permit year.
Length of Contract
It is the intent of the Town to select a consultant to complete the permit year 5 (July 1, 2026 to June 30, 2027, and continue through the next 5-year permit cycle (potentially: July 1, 2027 to June 30, 2032). Please note that the schedule for the next 5-year permit cycle is contingent upon the Maine Department of Environmental Protection's (MDEP's) timeline for permit issuance. A subsequent 5-year extension may be a consideration after the first 5-year permit cycle is complete.
TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org
Attachments
IEE 2022 scope of services/contract
IEE budget summary (2022-2027)
MDEP 2022-2027 general permit
2022-2027 Cape Elizabeth Stormwater Management Plan
Permit Year 3 (2024-2025) Annual Report (August 2025)
Quarterly SWPPP Inspection Form
