Request for Proposals: Stormwater Program Support Consultant Services November 2026

Description: TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org _________________________________________________________________________________________ Request for Proposals: Stormwater Program Support Consultant Services November 2026 The Town of Cape Elizabeth Public Works Department is seeking qualified consulting firm to assist Town staff with management of the Town's Municipally Separated Storm Sewer System (MS4) program. Written proposals shall be submitted to the Town. Submissions: Provide one digital copy and one paper copy of the proposal shall be submitted to: Jay Reynolds, Public Works Director, Town of Cape Elizabeth Public Works Department, 10 Cooper Drive, Cape Elizabeth, ME 04107. Bids shall be received until Thursday, December 10th, 2026 at 2:00 PM. All pre-bid correspondence shall be submitted in electronically to Jay Reynolds, Public Works Director, at jay.reynolds@capeelizabeth.gov. Questions regarding this bid/proposal shall be accepted until 5:00 PM, Thursday, December 3rd, 2026. The Town of Cape Elizabeth reserves the right to waive any informality in the bids, to accept any bid, and to reject any or all bids, should it be deemed in the best interest of the Town to do so. The Town of Cape Elizabeth further reserves the right to cancel or amend this RFP at any time. Requirements of this RFP 1. Bidders shall submit a detailed proposal by the due date noted above. 2. Each bidder shall provide references of other municipal MS4 clients in the state/northeast. 3. Any items not specifically noted or specified in this RFP, that is required in order to provide the services requested, shall be considered incidental. 4. Bidders shall provide detailed/itemized costs within their submitted proposal. 5. Bidder shall note any deviations or exclusions from the RFP within their submitted proposal. 6. Each bidder shall provide a detail of key staff who will be assigned to assist the Town. Acceptance of Bid The acceptance of the bids shall be based on the following criteria: • The quality of the proposal in responding to the scope of work. • The ability, capacity, and skill of the bidder to perform the contract, • Relevant experience in assisting other MS4 communities with permit development, reporting, inspections, and compliance. • The cost of the services provided. TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org Introduction and Background The Town of Cape Elizabeth, Maine (pop. 9,534), www.capeelizabeth.com, located within the Greater Portland Maine metropolitan area, has been subject to the EPA/MDEP stormwater General Permit requirements since 2003. Since 2003, The Town has utilized the services of Integrated Environmental Engineering, Inc. (IEE), to assist Town staff with permit and plan development, documentation, inspections, annual reporting, regional/interlocal coordination, and permit compliance. The Town's Public Works Director is the de-facto "Stormwater Coordinator" for the Town. Consulting with IEE has been a success for over 20 years, and as the owner of IEE is retiring, the Town is seeking a qualified firm to continue with successful permit compliance. Several attachments are enclosed in this RFP for each consultant to gain a greater understanding of the Town's MS4 program, permit requirements, and current/prior consulting structure with IEE. Stormwater Program Partners and Organizational Structure Cape Elizabeth Public Works Department •Manages MS4 Program •Catch Basin, dry weather, outfall inspections, sampling, and GIS updates. •IDDE compliance •Hosts Annual Public Event Integrative Environmental Engineering •Services Outlined in this RFP Cumberland County Soil and Water Conservation District •Education and Outreach •Public Events/Participation •Interlocal Stormwater Working Group •Municipal Advocacy •Regional Collaboration and Resource Sharing Viewshed •GIS: •Drainage System Mapping, •Mapping Updates, •Catch Basin/Outfall Inspections Mapping for individual Permit years. Katahdin Analytical Services •IDDE and dry weather outfall testing services Other Municipal Departments •Ordinance Development/Implementation •Operation and Maintenance Plans TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org Description of work The following is a high-level list and decription of tasks anticipated from the consultant: • Development of 5-year Stormwater Management Plan (SWMP) • Attendance at the Interlocal Stormwater Working Group's bi-monthly meetings. Act as alternate representation for Cape Elizabeth in the absence of the Public Works Director, • Provide assistance and guidance with regards to new 5-year General Permit development. • Assist the Town with the additional requirements (as needed) for Cape Elizabeth's Urban Impaired Stream, Trout Brook. • Develop and submit (to the MDEP on behalf of the Town) annual 'Permit Year' reports. • Perform quarterly Stormwater Pollution Prevention Plan (SWPPP) inspections, complete inspection forms, retain for annual reporting. • Obtain Post-construction BMP maintenance reports from private developments (7 total) and consolidate information for annual reporting. • Track the number active inspections (reports provided by Sebago Technics Inc) for each permit year. Retain information for annual reporting. • Provide annually-required Public Works Staff Training. Training can be held on site at the Public Works facility. • Other tasks related to the MS4 program as needed for permit compliance. Exclusions: Additional services that may be requested in the future, but are not covered under this RFP, are as follows: o DEP Audit Assistance (if audited). o GIS mapping (this task will be performed by 'Viewshed'. o Ordinance Development: It is anticipated that in the next permit year, the Town of Cape Elizabeth will need to amend its ordinance(s) to maintain compliance with the MS4 General Permit. Ordinance updates may pertain to Urban Impaired Streams or Maine DEP Chapter 500 rules. Additional/separate pricing will be requested at a later date. TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org Proposal Contents The proposal shall include: • The principal and key staff performing the work should be identified, with contact information, and their qualifications provided. • The proposer shall indicate that they have sufficient capacity to perform as-needed services. • The proposer shall provide information regarding relevant experience with MS4 programs, current/former municipal clients, stormwater inspections, permit compliance, reporting, and any other related work. • The fee schedule for consulting services. Please include: • An estimate of hours and cost for each of the following tasks/categories: o Permit Development (for 5-year permit) o SWMP Development (for 5-year permit) o Minimum Control Measure (MCM) 1 (for each permit year) o MCM 2 (for each permit year) o MCM 3 o MCM 4 o MCM 5 o MCM 6 o Annual Permit Year Reporting • A per-hour cost for each, and • A total amount per permit year. Length of Contract It is the intent of the Town to select a consultant to complete the permit year 5 (July 1, 2026 to June 30, 2027, and continue through the next 5-year permit cycle (potentially: July 1, 2027 to June 30, 2032). Please note that the schedule for the next 5-year permit cycle is contingent upon the Maine Department of Environmental Protection's (MDEP's) timeline for permit issuance. A subsequent 5-year extension may be a consideration after the first 5-year permit cycle is complete. TOWN OF CAPE ELIZABETH PUBLIC WORKS DEPARTMENT Jay Reynolds 10 Cooper Drive Public Works Director Cape Elizabeth, ME 04107 (207) 799-4151 Fax: (207) 799-4426 jay.reynolds@capeelizabeth.org Attachments IEE 2022 scope of services/contract IEE budget summary (2022-2027) MDEP 2022-2027 general permit 2022-2027 Cape Elizabeth Stormwater Management Plan Permit Year 3 (2024-2025) Annual Report (August 2025) Quarterly SWPPP Inspection Form