BookKeeper (Request For Proposal)

Description: Accounting Records and Systems Maintain Financial Records: Establish and maintain accounts, post transactions, and ensure compliance with generally accepted accounting principles, applicable Financial Accounting Standards Board requirements, donor restrictions, Foundation policies, and federal and New Jersey nonprofit requirements. Develop Accounting Systems: Review and maintain the chart of accounts and document bookkeeping policies, procedures, workflows, and internal controls appropriate for a nonprofit foundation with multiple endowed and current-use funds. Manage Subsidiary Accounts: Verify, allocate, and post transactions and reconcile entries by fund, restriction, program, revenue source, and functional expense classification, as applicable. General Ledger Management: Maintain the general ledger, prepare trial balances, reconcile subsidiary records, and investigate and resolve discrepancies promptly. Historical Records Maintenance: Maintain organized, secure, and audit-ready financial records in accordance with the Foundation’s document-retention policies. Transaction Management: Input transactions, including receipts, disbursements, journal entries, investment activity, and account transfers, and import banking activity into QuickBooks. Accounts Receivable: Prepare and monitor invoices and open accounts receivable and provide an aging report at least monthly. Bank Reconciliations: Prepare monthly bank reconciliations for all accounts in QuickBooks and submit them for timely review by an individual who did not prepare or initiate the underlying transactions. Document Maintenance: Maintain supporting documentation for all transactions and maintain an appropriate electronic document-retention and storage system.