Buying Signals

Bid Management Software RFPs, Pre-RFP Signals and Bid Opportunities

See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.

201Pre-RFP opportunities 50+Open RFPs

Monitoring 320K+ public sector buyers

Bid Management Software: Pre-RFP Opportunities

Source-backed signals from meeting minutes, budgets, contract activity, grants, and leadership changes.

City of Cortez

COJul 14

Why now

- Parks and Recreation Master Plan RFP: 8 firms submitted proposals priced $159,995–$345,690. - Master Plan scoring used cost/score splits and interviews; Kimley-Horn scored 10 points higher than MIG. - Airport Leach Field Replacement: staff assembled an RFQ after repeated septic/leach field failures and service-life exceedance.

Meeting MentionPre-RFPDetected: Jul 14

Key Contacts · Verified by Starbridge

Darren Uptain

Accounts Receivable Clerk

Shayla Buffington

Buyer for City of Cortez

Levy County School District

FLJun 9

Why now

- ITB RFP 540072415 describes public proposal opening and an evaluation committee ranking process. - Proposal evaluation uses scored criteria: Price 45, Capabilities 20, References/Service 25, Past History 10. - Solicitation materials include debarment/suspension certifications and records retention requirements (2 CFR §200.334).

Meeting MentionPre-RFPDetected: Jun 9

Key Contacts · Verified by Starbridge

Michelle Eastman

Assistant Principal

John R. Lott

Assistant Superintendent

Appalachian State University

NCMay 10

Why now

This document outlines an Oracle Technical Support Services Renewal Order for APPALACHIAN STATE UNIV, dated March 31, 2026. The renewal covers services from May 10, 2026, to May 9, 2027, totaling USD 234,550.90. This specific renewal is governed by an overarching Oracle License and Services Agreement from April 12, 2012, which has been modified by Amendment One (March 12, 2012) and Amendment Nine (April 29, 2024), primarily extending the period for placing orders under the master agreement.

Contract ExpiringPre-RFPDetected: May 10

Key Contacts · Verified by Starbridge

Wendy Vines

Accounting & Stewardship Associate

Jamie Anderson-Parson

Acting Senior Vice Provost for Faculty Policies, Development and Training

University Of North Carolina At Chapel Hill

NCMay 31

Why now

This document is Amendment Two to the Oracle Cloud Services Agreement US-CSA-CPQ-311783, originally dated May 31, 2017. It modifies the 'TERM AND TERMINATION' section of the original agreement by extending the contract term from five to ten years and adding a clause that allows the buyer, UNC General Administration, to terminate the order for a material breach by Oracle and receive a refund for the unutilized prepaid services. The amendment was signed in May 2022, but its specific effective date is pending.

Contract ExpiringPre-RFPDetected: May 31

Key Contacts · Verified by Starbridge

Erin Moseley

Academic Director

Daysi G Allen

Accountant

Greater Orlando Aviation Authority

FLJul 14

Why now

- GOAA added bid and award phase services requiring distribution of bid documents and addenda to upload to OpenGov. - GOAA scope required receiving/responding to bidder questions, preparing addenda, and providing a recommendation to award. - H-00421 contract time reduction reflects 76-day owner-caused Notice to Proceed delay (May 1, 2026 to July 16, 2026).

Meeting MentionPre-RFPDetected: Jul 14

Key Contacts · Verified by Starbridge

Robert Juarbe

Airport Operations Manager - Landside

Timothy Mentzer

ARFF Fire Chief

City of Oak Ridge

TNJul 13

Why now

- City Council approved a three-year $148,592.83 OpenGov Procurement and Contract Management purchase from Vertosoft. - Resolution states procurement was historically manual (including RFP/RFQ/ITB) causing administrative inefficiencies and limiting vendor participation. - Memo describes platform replacing email-based bid management and Excel scoring with centralized solicitation, evaluation, and audit trails.

Meeting MentionPre-RFPDetected: Jul 13

Key Contacts · Verified by Starbridge

Kendahl Moore

Assistant to the City Manager (Acting Purchasing Manager)

Lisa Crumpley

Building Official

City of South Portland

MEJul 7

Why now

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Meeting MentionPre-RFPDetected: Jul 7

Key Contacts · Verified by Starbridge

Heidi Stetson

Assistant City Clerk

Joshua J. Reny

Assistant City Manager

Town of South Berwick

MEJun 23

Why now

Unlock the full why-now insight

Meeting MentionPre-RFPDetected: Jun 23

Key Contacts · Verified by Starbridge

Verna Sharpe

Assessing Agent and GIS Coordinator

David S. Ruger

Chief of Police

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Open RFPs

Food Service Management Company Bid

Hunter-Tannersville Central School DistrictNY

Closing Soon

Due Jul 30, 2026

Vegetation Management & Related Products - (RFP) Re-Bid

Washington State Department of Enterprise ServicesWA

Closing Soon

Due Aug 21, 2026

Transportation Management Center (TMC) Operations RE-BID

Greater Miami Expressway Agency (GMX)FL

Due Dec 17, 2026

Registration and Payment Management System (RFP) Re-bid

University Of Central ArkansasAR

Closing Soon

Due Aug 13, 2026

85725B0034 Integrated Pest Management and Related Services, Citywide RE-BID

New York CityNY

Closing Soon

Due Aug 3, 2026

Unemployment Cost and Management Claims - (Re-Bid-3) - (Request for Proposals)

City of New OrleansLA

Closing Soon

Due Aug 25, 2026

California Adaptive Integrated Pest Management (IPM) for Invasive Agricultural Pests Re-Bid

California Department of Food and AgricultureCA

Due Aug 31, 2026

Stormwater Management Action Plan (SMAP) 2026 Update (Request for Qualifications) Re-bid

City of Battle GroundWA

Due Jul 29, 2026

25088 - Birmingham Fleet Management Facility Generator Replacement and Perimeter Security Enhancements - RE-BID

Jefferson CountyAL

Closing Soon

Due Jul 30, 2026

AS-NEEDED PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT SERVICES

San Diego Unified Port DistrictCA

Closing Soon

Due Aug 11, 2026

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University Of North Carolina At Chapel Hill

Recent intent

This document is Amendment Two to the Oracle Cloud Services Agreement US-CSA-CPQ-311783, originally dated May 31, 2017. It modifies the 'TERM AND TERMINATION' section of the original agreement by extending the contract term from five to ten years and adding a clause that allows the buyer, UNC General Administration, to terminate the order for a material breach by Oracle and receive a refund for the unutilized prepaid services. The amendment was signed in May 2022, but its specific effective date is pending.
This document is Amendment Nine to the Oracle License and Services Agreement between The University of North Carolina and Oracle America, Inc. Effective April 29, 2024, this amendment modifies Section B, Applicability of Agreement, to allow for additional orders to be placed under the terms of the agreement for a period of three years.

Southern California Regional Rail Authority

Recent intent

- Contract Lifecycle Management (CLM) System project is budgeted as a corrective action for an audit finding. - Current contract work uses email and shared drives, described as time-consuming and prone to error. - CLM program models 40%-70% manual labor reduction and $874K–$1.528M annual soft-cost savings.
- Contract Lifecycle Management (CLM) System is described as an audit corrective action for SCRRA procurement/contract workflows currently run through email and shared drives. - CLM will replace email and shared drives with automation, AI clause suggestions, and a centralized searchable contract repository. - CLM project funding is listed as $600,000 with stated procurement cycle-time reduction and labor-effort reductions.

City of Cortez

Recent intent

- Parks and Recreation Master Plan RFP: 8 firms submitted proposals priced $159,995–$345,690. - Master Plan scoring used cost/score splits and interviews; Kimley-Horn scored 10 points higher than MIG. - Airport Leach Field Replacement: staff assembled an RFQ after repeated septic/leach field failures and service-life exceedance.

Levy County School District

Recent intent

- ITB RFP 540072415 describes public proposal opening and an evaluation committee ranking process. - Proposal evaluation uses scored criteria: Price 45, Capabilities 20, References/Service 25, Past History 10. - Solicitation materials include debarment/suspension certifications and records retention requirements (2 CFR §200.334).

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for bid management software?

A pre-RFP signal is a public-record indicator that a buyer is moving toward a bid management software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.

How early does Starbridge detect bid management software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the bid management software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free bid management software report?

Ranked buyers with active bid management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

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University Of North Carolina At Chapel Hill

Recent intent

This document is Amendment Two to the Oracle Cloud Services Agreement US-CSA-CPQ-311783, originally dated May 31, 2017. It modifies the 'TERM AND TERMINATION' section of the original agreement by extending the contract term from five to ten years and adding a clause that allows the buyer, UNC General Administration, to terminate the order for a material breach by Oracle and receive a refund for the unutilized prepaid services. The amendment was signed in May 2022, but its specific effective date is pending.
This document is Amendment Nine to the Oracle License and Services Agreement between The University of North Carolina and Oracle America, Inc. Effective April 29, 2024, this amendment modifies Section B, Applicability of Agreement, to allow for additional orders to be placed under the terms of the agreement for a period of three years.

Southern California Regional Rail Authority

Recent intent

- Contract Lifecycle Management (CLM) System project is budgeted as a corrective action for an audit finding. - Current contract work uses email and shared drives, described as time-consuming and prone to error. - CLM program models 40%-70% manual labor reduction and $874K–$1.528M annual soft-cost savings.
- Contract Lifecycle Management (CLM) System is described as an audit corrective action for SCRRA procurement/contract workflows currently run through email and shared drives. - CLM will replace email and shared drives with automation, AI clause suggestions, and a centralized searchable contract repository. - CLM project funding is listed as $600,000 with stated procurement cycle-time reduction and labor-effort reductions.

City of Cortez

Recent intent

- Parks and Recreation Master Plan RFP: 8 firms submitted proposals priced $159,995–$345,690. - Master Plan scoring used cost/score splits and interviews; Kimley-Horn scored 10 points higher than MIG. - Airport Leach Field Replacement: staff assembled an RFQ after repeated septic/leach field failures and service-life exceedance.

Levy County School District

Recent intent

- ITB RFP 540072415 describes public proposal opening and an evaluation committee ranking process. - Proposal evaluation uses scored criteria: Price 45, Capabilities 20, References/Service 25, Past History 10. - Solicitation materials include debarment/suspension certifications and records retention requirements (2 CFR §200.334).

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for bid management software?

How early does Starbridge detect bid management software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the bid management software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free bid management software report?

Ranked buyers with active bid management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

Bid Management Software RFPs, Pre-RFP Signals and Bid Opportunities

Bid Management Software: Pre-RFP Opportunities

Cortez City Council Regular Meeting

Board of Education Board Meeting

Oracle America, Inc. at Appalachian State University

Oracle America, Inc. at University Of North Carolina At Chapel Hill

Construction Committee Construction Committee Meeting

Oak Ridge City Council Regular Meeting

City Council City Council Meeting

Town Council and Board of Assessors Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts

Bid Management Software: Pre-RFP Opportunities

Cortez City Council Regular Meeting

Board of Education Board Meeting

Oracle America, Inc. at Appalachian State University

Oracle America, Inc. at University Of North Carolina At Chapel Hill

Construction Committee Construction Committee Meeting

Oak Ridge City Council Regular Meeting

City Council City Council Meeting

Town Council and Board of Assessors Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts