Buying Signals

VoIP Phone Systems RFPs, Pre-RFP Signals and Bid Opportunities

See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.

221Pre-RFP opportunities 1+Open RFPs

Monitoring 320K+ public sector buyers

VoIP Phone Systems: Pre-RFP Opportunities

Source-backed signals from meeting minutes, budgets, contract activity, grants, and leadership changes.

Northern Rockies Regional Municipality

BCJul 17

Why now

- Northern Rockies Regional Municipality (BC) uses a contracted 911 call-taking partnership for emergency call forwarding and transfers. - Council noted 911 delays stem from transfers to BCHS, RCMP, and other dispatchers. - The municipality is exploring Nextgen 911 and replacing highway call boxes with Starlink due to call box failures.

Meeting MentionPre-RFPDetected: Jul 17

Key Contacts · Verified by Starbridge

Josh Goodwin

Acting Airport Operations Manager

Mike Bohn

Airport Operations Manager

Huntington County

INJul 14

Why now

- Eventide recording system replacement was approved with installation totaling $82,306.46 with 1-year warranty and software updates. - Motorola bid partnership supported recorder discounts for the dispatch recording upgrade. - Vesta phone system installation was in progress with dispatcher training scheduled next week and cutover planned for late July. - 600 contact entries needed manual input before Vesta phone system training.

Meeting MentionPre-RFPDetected: Jul 14

Key Contacts · Verified by Starbridge

Sarah Brunner

Accounts Deputy, County Auditor

Kim Heaston

Accounts Payable Deputy, County Auditor

Larimer County

COJul 14

Why now

- Larimer Emergency Telephone Authority (911) reported a $6 million radio console funding effort and upgrades across 911 centers. - Everbridge experienced a denial-of-service attack and was offline for 12 hours on June 26. - 911 tariffs increased from $86,000/year (Century Link) in 2019 to over $1,000,000/year, prompting tariff-increase challenges.

Meeting MentionPre-RFPDetected: Jul 14

Key Contacts · Verified by Starbridge

Lori Smith

Accounting Manager

MacKenzie Lowe

ADA Coordinator

Ulysses Unified School District 214

KSJul 13

Why now

- USD 214 considered Global Data Technologies to bring district phones into compliance at $2,690.72 per month. - Global Data Technologies proposal listed phones, training, and phone service for $2,781.21 monthly. - USD 214 materials compared current Pioneer/telecom costs and projected about $20,000 annual savings.

Meeting MentionPre-RFPDetected: Jul 13

Key Contacts · Verified by Starbridge

Carol McAtee

Assistant Principal

Kevin Warner

Assistant Superintendent

Culpeper County

VAJul 7

Why now

- County network rebuild includes a planned 911 migration with downtime under one hour for public safety cutover. - Board approved a $2.85 million one-time emergency rebuild and discussed ongoing IT investment of $2.28 million annually. - Presentation describes prior connectivity/phone failures where 911 and other services could be taken down by network hardware issues.

Meeting MentionPre-RFPDetected: Jul 7

Key Contacts · Verified by Starbridge

Georgette Hawkins

Accounting Manager

Melissa Boorman

Accounting Specialist

Ingham County

MIMay 26

Why now

- Ingham County adopted a revised 9-1-1 Service Plan and amended the final E-911 plan on May 26, 2026. - Plan states Ingham County is Phase II compliant and fully operational on the Michigan 9-1-1 ESInet. - E-911 plan defines routing/dispatch methods and includes Voice over Internet Protocol (VoIP) service suppliers.

Meeting MentionPre-RFPDetected: May 26

Key Contacts · Verified by Starbridge

Thomas Grill

Accountant / ACH Supervisor, Ingham County Treasurer’s Office

Sandra Christoson

Administrative Services Coordinator

Lee's Summit School District R-7

MOMay 21

Why now

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Meeting MentionPre-RFPDetected: May 21

Key Contacts · Verified by Starbridge

Sharon Garcia

Accounting

Kit Anderson

Activities/Athletics Director

Maryland Governor's Office of Crime Prevention and Policy

MDMay 14

Why now

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Meeting MentionPre-RFPDetected: May 14

Key Contacts · Verified by Starbridge

Natallia Patterson

Accounting Supervisor

Brandi Cahn

Assistant Director of Justice Reinvestment

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Open RFPs

Town-Wide Voice Over IP (VoIP) Phone System (RFP)

Town of NantucketMA

Closing Soon

Due Aug 12, 2026

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Northern Rockies Regional Municipality

Recent intent

- Northern Rockies Regional Municipality (BC) uses a contracted 911 call-taking partnership for emergency call forwarding and transfers. - Council noted 911 delays stem from transfers to BCHS, RCMP, and other dispatchers. - The municipality is exploring Nextgen 911 and replacing highway call boxes with Starlink due to call box failures.

Huntington County

Recent intent

- Eventide recording system replacement was approved with installation totaling $82,306.46 with 1-year warranty and software updates. - Motorola bid partnership supported recorder discounts for the dispatch recording upgrade. - Vesta phone system installation was in progress with dispatcher training scheduled next week and cutover planned for late July. - 600 contact entries needed manual input before Vesta phone system training.

Larimer County

Recent intent

- Larimer Emergency Telephone Authority (911) reported a $6 million radio console funding effort and upgrades across 911 centers. - Everbridge experienced a denial-of-service attack and was offline for 12 hours on June 26. - 911 tariffs increased from $86,000/year (Century Link) in 2019 to over $1,000,000/year, prompting tariff-increase challenges.

Ulysses Unified School District 214

Recent intent

- USD 214 considered Global Data Technologies to bring district phones into compliance at $2,690.72 per month. - Global Data Technologies proposal listed phones, training, and phone service for $2,781.21 monthly. - USD 214 materials compared current Pioneer/telecom costs and projected about $20,000 annual savings.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for voip phone systems?

A pre-RFP signal is a public-record indicator that a buyer is moving toward a voip phone systems purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.

How early does Starbridge detect voip phone systems demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the voip phone systems report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free voip phone systems report?

Ranked buyers with active voip phone systems demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

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Northern Rockies Regional Municipality

Recent intent

- Northern Rockies Regional Municipality (BC) uses a contracted 911 call-taking partnership for emergency call forwarding and transfers. - Council noted 911 delays stem from transfers to BCHS, RCMP, and other dispatchers. - The municipality is exploring Nextgen 911 and replacing highway call boxes with Starlink due to call box failures.

Huntington County

Recent intent

- Eventide recording system replacement was approved with installation totaling $82,306.46 with 1-year warranty and software updates. - Motorola bid partnership supported recorder discounts for the dispatch recording upgrade. - Vesta phone system installation was in progress with dispatcher training scheduled next week and cutover planned for late July. - 600 contact entries needed manual input before Vesta phone system training.

Larimer County

Recent intent

- Larimer Emergency Telephone Authority (911) reported a $6 million radio console funding effort and upgrades across 911 centers. - Everbridge experienced a denial-of-service attack and was offline for 12 hours on June 26. - 911 tariffs increased from $86,000/year (Century Link) in 2019 to over $1,000,000/year, prompting tariff-increase challenges.

Ulysses Unified School District 214

Recent intent

- USD 214 considered Global Data Technologies to bring district phones into compliance at $2,690.72 per month. - Global Data Technologies proposal listed phones, training, and phone service for $2,781.21 monthly. - USD 214 materials compared current Pioneer/telecom costs and projected about $20,000 annual savings.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for voip phone systems?

How early does Starbridge detect voip phone systems demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the voip phone systems report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free voip phone systems report?

Ranked buyers with active voip phone systems demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

VoIP Phone Systems RFPs, Pre-RFP Signals and Bid Opportunities

VoIP Phone Systems: Pre-RFP Opportunities

Committee of the Whole Committee of the Whole Meeting

Huntington County Public Safety Dispatch Advisory Board Board Meeting

Board of County Commissioners of Larimer County Administrative Matters Meeting

Board of Education Regular Meeting Minutes

Culpeper Board of Supervisors Board Meeting

Ingham County Board of Commissioners Regular Meeting

Lee's Summit R-7 School District Regular Board Meeting

Baltimore City Criminal Justice Coordinating Council Coordinating Council Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts

VoIP Phone Systems: Pre-RFP Opportunities

Committee of the Whole Committee of the Whole Meeting

Huntington County Public Safety Dispatch Advisory Board Board Meeting

Board of County Commissioners of Larimer County Administrative Matters Meeting

Board of Education Regular Meeting Minutes

Culpeper Board of Supervisors Board Meeting

Ingham County Board of Commissioners Regular Meeting

Lee's Summit R-7 School District Regular Board Meeting

Baltimore City Criminal Justice Coordinating Council Coordinating Council Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts