The Project includes, but is not limited to, performing the following Work:
Project includes selective fire alarm system replacement for the Walnut Creek library. System
replacement will include new equipment such as fire alarm panel, headend equipment, detection devices
and wiring to both new and existing devices. Scope will include interconnection of existing fire alarm
system components as indicated in fire alarm drawings.
Sole Source:If sale is less than $125,000, use sole source.
Coops:Frequently procures through NASPO ValuePoint, Sourcewell, and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The City has used cooperative purchasing before to streamline procurement and avoid lengthy competitive processes. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Walnut Creek Contracts
Track vendor wins and renewal opportunities
Walnut Creek Golf Corporation at City of Walnut Creek
Effective: Jul 1, 2022Expires: Sep 30, 2026Expiration date locked.
This document details a ten-year Golf Course Management Agreement between the City of Walnut Creek and Walnut Creek Golf Corporation (dba CourseCo, Inc.) for the comprehensive management, maintenance, and operation of the Boundary Oak Golf Course, its facilities, and food and beverage services. The agreement is effective from July 1, 2022, to June 30, 2032. The City retains all revenues, while the Operator receives a Combined Management Fee comprising a fixed annual fee (starting at $175,000 with CPI-based adjustments) and an incentive fee tied to increases in gross revenues. The agreement specifies detailed operational, financial, and personnel responsibilities for the Operator, along with reporting and compliance requirements to ensure high-quality service and financial performance.
Lwp Claims Solutions Inc. at City of Walnut Creek
Effective: Dec 1, 2024Expires: Sep 30, 2026Expiration date locked.
This document details a three-year Consultant Services Agreement, commencing December 1, 2024, between the City of Walnut Creek and LWP Claims Solutions, Inc. for Workers' Compensation Claim Administration and Program Administration services. The contract, with an option for two one-year extensions, includes flat annual fees for core administration services (e.g., $100,000 for Year 1) and a one-time Data Conversion fee of $8,000, alongside various other services priced on a per-item or hourly basis. The agreement also incorporates detailed insurance requirements for the service provider.
York Risk Services Group, Inc. at City of Walnut Creek
Effective: Dec 1, 2018Expires: Sep 30, 2026Expiration date locked.
This Professional Services Agreement, effective December 1, 2018, is between the City of Walnut Creek and York Risk Services Group, Inc. for workers' compensation claims administration services. York will provide services for a flat annual fee over five years, with compensation detailed for each year. The agreement outlines the scope of services, compensation structure, term, termination clauses, and comprehensive insurance requirements. The document also includes multiple certificates of liability insurance for the service provider.
Sedgwick Claims Management Services, Inc. at City of Walnut Creek
Effective: Dec 1, 2023Expires: Sep 30, 2026Expiration date locked.
This is a one-year Claim Administration Services Agreement between the City of Walnut Creek and Sedgwick Claims Management Services, Inc., effective from December 1, 2023, to November 30, 2024. Sedgwick will provide claims administration services for a not-to-exceed annual fee of $70,762. The contract also outlines various additional services with separate, usage-based fees, and includes detailed terms regarding compensation, indemnification, insurance requirements, and other operational provisions.
Early Buyer Signals
Board meetings and strategic plans from City of Walnut Creek
City Council of the City of Walnut Creek Regular Meeting
Date: Oct 20, 2026Type: Meeting mention
The council meeting addressed several administrative and operational matters. Key agenda items included proclamations for various observances and youth programs, the approval of consent calendar items covering warrant registers, payroll transfers, and salary and wage plans. The council also authorized an easement deed for electrical infrastructure at the new aquatic and community center, entered into tree maintenance service agreements, and accepted various grant funds. Furthermore, the council approved recommendations for master planning updates for Heather Farm Park and Civic Park, accepted the fiscal year 2026 fourth-quarter revenue and expenditure report, and authorized amendments to the fiscal year 2027 budget, including funding allocations for local community events and marketing.
Pros Commission Special Meeting
Date: Aug 31, 2026Type: Meeting mention
The Commission evaluated planning options for the Heather Farm New Aquatic and Community Center (NAQCC) Phase 3, supporting a master plan strategy dependent on expedited consultant timelines. Additionally, the Commission reviewed and approved various amenity naming proposals for the Heather Farm Aquatic Center, with the exception of specific rooms pending further clarification on references. Staff and commissioners also provided brief reports on ongoing project activities.
Key Contacts
Public-sector contacts connected to City of Walnut Creek.
Who manages procurement and purchasing for City of Walnut Creek?
The City Council holds overall purchasing responsibility and delegates authority; the City Manager appoints the Purchasing Agent who administers purchasing rules, p‑card policy, and delegated thresholds. See the City of Walnut Creek Purchasing Manual for full delegation, threshold details, and Purchasing Agent contact information.
Where does City of Walnut Creek post bids and RFPs?
Official solicitations are published on the City of Walnut Creek Bids & RFP Post List (walnutcreekca.gov) and formal posting and vendor interactions are managed through the City’s PlanetBids vendor portal. Register on PlanetBids to receive notices, download documents, and submit proposals.
How do vendors complete vendor registration with City of Walnut Creek?
Native sync to Salesforce & HubSpot
Contract data
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Walnut Creek Transportation Commission Special Meeting
Date: Oct 15, 2026Type: Meeting mention
The commission conducted a study session for the 2050 General Plan Update. Key agenda items included reviewing the Mobility Existing Conditions Report, presenting the draft vision and guiding values for the General Plan, and discussing community feedback received to date.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Walnut Creek meetings, strategic plans, and budget discussions before the public bid appears.
Vendors register through the City of Walnut Creek PlanetBids vendor portal and must maintain a current City business license to work in the City. Public Works also maintains a qualified bidders list; follow each solicitation’s registration instructions for project-specific requirements.
What products and services does City of Walnut Creek procure?
The City of Walnut Creek routinely procures goods, equipment, supplies and materials; professional and technical services and consulting; subscriptions and leases; IT hardware and software; facility services and concessions; and public works/construction projects governed by CUPCCAA.
Does City of Walnut Creek use cooperative purchasing or piggyback contracts?
The City of Walnut Creek Purchasing Manual authorizes cooperative purchasing when a price was previously established by the federal government, State of California, another municipal/county government, or an eligible cooperative purchasing program. The Purchasing Agent maintains a list of eligible cooperative programs.
What procurement requirements does City of Walnut Creek publish for vendors?
The City of Walnut Creek requires solicitation-specific compliance including an appropriate contractor’s license where applicable, insurance and bond requirements, proof of qualifications and financial capacity, references, and a current City business license. Review each solicitation for exact forms, insurance limits, and bonding terms.
How does City of Walnut Creek approve procurement contracts and awards?
The City Council retains purchasing responsibility while delegated approval thresholds are implemented by the City Manager and Purchasing Agent; public‑works awards follow CUPCCAA tiers and award rules (including award to the lowest responsive bidder where applicable). Protest procedures and award authority are detailed in the Purchasing Manual and solicitations.
Where can vendors find procurement policies and standard terms for City of Walnut Creek?
The City of Walnut Creek Purchasing Manual / Procurement Policy (Attachment 2) is the official source for purchasing rules, delegated authority, thresholds, protest procedures, CUPCCAA public‑works rules, and environmental and local‑preference guidance. Access the Purchasing Manual on the City website to view full policy text and standard contract terms.
What supplier diversity or local vendor preference programs does City of Walnut Creek use?
The City of Walnut Creek Purchasing Manual requires environmental preference and a local preference in competitive solicitations; for non‑public projects the policy requires local preference criteria account for a minimum of 5% of committee scoring. Refer to each solicitation for how these preferences affect evaluations.
