Village of Stillman Valley

The key discussion topics for this meeting included the swearing-in of a new Zoning Board of Appeals (ZBA) member, Steve Schoenberg. New business centered on two significant items: reviewing a proposed revision to the Village Code, Section 5B-4-2(b), which seeks to add 'Tobacco Sales' as a Special Use in a B-1 General Business District, and reviewing the proposed 2026 Village of Stillman Valley Comprehensive Plan. There was no old business listed.

The Administrative Committee meeting included a report from Public Works detailing regular maintenance activities and the overhaul of an influence screen. Key financial actions involved approving the monthly bills for January. New business focused on discussing the necessary rehabilitation for Well #3 pump, leading to a recommendation to the full board for an engineering proposal with an estimated cost of $10,100.00. Old business covered a preliminary review of the Fiscal Year 2027 Budget, where changes in tax levies and fund allocations were discussed, resulting in a recommendation to the full board. The committee also discussed resident planting in the right-of-way, specifically the need to narrow the list of acceptable trees for future guidance.

The meeting included the approval of the agenda for the current date and the approval of the minutes from the December 1, 2025, Executive Committee Meeting. Old Business involved a review and discussion of the Preliminary FY 2027 Budget, with no immediate action required. A discussion regarding prohibiting camping was deferred until the February meeting. Citizen comments were brief, with the Village President expressing confidence in the staff during his upcoming vacation.

The meeting began with the approval of the agenda for December 8, 2025. Key discussion points included reviewing written reports from the Building Inspector and Village Clerk, noting the 2026 Annual Meeting Calendar. The Superintendent of Public Works reported zero overtime hours for November and presented the Draft FY 2027 Budget and Anticipated Projects, which were held over for further action in January 2026. The Engineering Report provided an update on the Drainage Swale Improvements Segment 2 Project design phase. The Board took action on several ordinances, approving Ordinance No. 1062 amending liquor regulations, and Ordinance No. 1064 approving an Amended and Restated Ground Lease. The Board also authorized the Village Attorney to seek an Administrative Search Warrant for a property to complete an interior inspection due to non-compliance. Treasurer's reports for November 2025 were accepted, and Ordinance No. 1063, the FY 2026 Tax Levy, was approved. Monthly bills for December 2025 were also approved. Committee reports led to approvals for employee holiday gift amounts ($300 full-time, $150 part-time), the establishment and posting of rules for the East End Area, adding Tobacco Sales as a Special Use in the B1 General Business District Zoning, and the addition of a Food Truck Permitting Ordinance and a Short-Term Rental Ordinance to the Village Code. The President noted an offer from Entre' Computers regarding security services.

The board meeting addressed several departmental reports and financial matters. The Building Inspector reported that the property owner at 341 E Roosevelt has not yet complied with the request for an interior inspection, necessitating a follow-up letter from the Village Attorney. The Superintendent of Public Works provided an update on employee overtime related to the Fall Festival weekend. The Village Engineer reported on the design phase for the Drainage Swale Improvements Segment 2 Project. The Attorney mentioned drafting an Executive Session meeting minutes based on a short-term rental ordinance review. Financially, the board accepted the Treasurer's reports for October 2025 and the 2nd Quarter of FY 2026, and approved the November 2025 monthly bills totaling $41,602.42. The Administrative Committee denied a funding request for sidewalk replacement assistance at 213 Second Street and approved sending a letter suggesting a curved sidewalk to save a tree at 115 S Maple. The committee also discussed the requirement for sidewalk installation on vacant lots, with the Attorney scheduled to review the Subdivision ordinance. The Executive Committee proposed amending the 1934 liquor license ordinance regarding window coverings. The board approved Resolution 2025-11 for the Cardinal Community Christmas Road Closure on December 7, 2025. The President noted progress on the Comprehensive Plan update, an issue with a transient in the park, and a request from Cenergy regarding solar project setbacks.