REQUEST FOR PROPOSALS
Warren Wastewater Treatment Facility
Professional Wastewater Engineering Services
Town of Warren, Rhode Island
The Town of Warren, Rhode Island, is requesting sealed proposals from qualified and experienced engineering services for Primary Sludge Building, Operations Building and Secondary Electrical Building (formerly named Switchboard Building) at the Warren Wastewater Treatment Facility, 427 Water Street, Warren, Rhode Island 02885.
Sealed proposals will be received by the Town of Warren, Rhode Island, in the office of the Town Clerk, 514 Main Street, until 11:00 a.m. on Friday, December 4, 2026, after which time they will be publicly opened and read in the Town Clerks Office, 1st Floor of the Town Hall Building (514 Main Street, Warren, RI).
The Town reserves the right to reject any or all proposals, waive formalities, and award the contract in the best interest of the Town.
The envelope must be labeled: "RFP -- Warren Wastewater Treatment Facility --
Professional Wastewater Engineering Services
Warren is an equal opportunity provider and employer.
For questions regarding this RFQ, contact:
Bianca Policastro-Town Planner
Planner@townofwarren-ri.gov
401-289-0529
Professional Wastewater Engineering Services Qualifications
Buyer Attributes
Key metrics and characteristics
Census ID
Government ID for mapping buyers across datasets.
134387
Population
Population size to gauge opportunity scale.
11,070
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
65 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
Sole Source:If sale is less than $5,000, use sole source. Lead with a sole source case—co-develop a uniqueness/continuity justification with the department head, present to the Town Manager (Purchasing Agent), and request a written determination. If not approved: Move to the formal sealed-bid process; ensure your annual $25 business registration is current and monitor the Town’s Bids/Proposals page.
Coops:Frequently procures through NASPO ValuePoint, Sourcewell, or TIPS; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
There is no evidence the Town of Warren uses cooperative purchasing today. You can position these co-ops as another option, and reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Town of Warren Contracts
Track vendor wins and renewal opportunities
OpenGov, Inc. at Town of Warren
Effective: Jul 1, 2025Expires: Sep 30, 2026Expiration date locked.
This Order Form (Q-08249) outlines an agreement between OpenGov Inc. and the Town of Warren, RI, for Permitting and Licensing software services for a 12-month period from July 1, 2025, to June 30, 2026. The contract covers multiple service areas, totaling $17,121.52, and incorporates a Master Agreement with the State of Rhode Island.
OpenGov, Inc. at Town of Warren
Effective: Jul 1, 2024Expires: Sep 30, 2026Expiration date locked.
This is Order Form OG-00RI3942 between OpenGov Inc. and the Town of Warren, RI for Permitting & Licensing software services. The contract term is 12 months, commencing on July 1, 2024, and concluding on June 30, 2025. The total annual subscription fee for the services, which include Building Department, Fire Department, and Code Enforcement, is $12,059.00. Payment is due annually in advance with Net Thirty (30) Days terms. The Order Form incorporates a Master Agreement and applicable Statement of Work.
OpenGov, Inc. at Town of Warren
Effective: Dec 1, 2022Expires: Sep 30, 2026Expiration date locked.
This document is an Order Form between OpenGov Inc. and the Town of Warren for Permitting, Licensing & Code Enforcement software services and associated professional services. The contract term is 19 months, commencing on December 1, 2022, and concluding on June 30, 2024. Payment is structured annually in advance, with specific amounts due for software subscriptions and a one-time charge for professional services detailed in the billing table.
OpenGov, Inc. at Town of Warren
Effective: Jul 1, 2026Expires: Sep 30, 2026Expiration date locked.
This document is an Order Form (Q-14045) from OpenGov Inc. to the Town of Warren, RI, for Permitting and Licensing Software Services. The services include multiple areas (Building, Fire, Code Enforcement, Planning & Zoning) with a subscription period from July 1, 2026, to June 30, 2027. The total annual fee for the services is $17,806.38, due for the period starting 07/01/2026. The order form incorporates a Master Agreement with the State of Rhode Island and applicable Statements of Work, with payment terms of Net 30 Days.
OpenGov, Inc. at Town of Warren
Effective: Jun 1, 2026Expires: Sep 30, 2026Expiration date locked.
This is an Order Form (Q-13279) from OpenGov Inc. to the Town of Warren, RI, for professional services. The agreement, effective from June 1, 2026, to May 31, 2027, covers Professional Services Deployment - Estimated Time and Materials, with an estimated fee of $2,100.00 to be billed monthly as incurred. The order form incorporates the OpenGov Master Services Agreement.
Early Buyer Signals
Board meetings and strategic plans from Town of Warren
Warren Town Council Council Meeting
Date: Oct 14, 2026Type: Meeting mention
The council meeting addressed several community issues and administrative items. Key topics included a discussion on the potential future use of the former National Guard building on Market Street, public comments regarding rent stabilization and affordable housing, and a resolution inducting various individuals and teams into the Warren Athletic Hall of Fame. The council also approved a certificate of recognition for a local business, issued a proclamation celebrating the 50th anniversary of Jade Engineered Plastics, and proclaimed Red Ribbon Week. Additionally, the council voted to dedicate the East Warren bike path in memory of Corporal David C. Massa and appointed new members to the Arts and Culture Commission and the juvenile hearing board.
Town Council Special Meeting
Date: Sep 29, 2026Type: Meeting mention
The Town Council discussed and approved permit requests for five mobile food establishments for an upcoming annual fundraiser. The Council also authorized emergency repairs for a mixer aeration gearbox at the wastewater treatment facility. Additionally, the Council reviewed a multi-phased project to update the town's zoning ordinance, focusing on bringing existing regulations into compliance with new state law requirements.
Warren Town Council Meeting
Key Contacts
Public-sector contacts connected to Town of Warren.
Who manages procurement and purchasing for Town of Warren?
The Town Council is the governing authority for the Town of Warren, while day-to-day purchasing is administered by the Finance office (Finance Director) and relevant departments such as Public Works. Vendors should contact the issuing department or the Finance office for solicitation-specific guidance.
Where does Town of Warren post bids and RFPs?
Town of Warren posts public bids and RFPs on the Town of Warren Bids page on the official town website. Vendors should monitor that page to download solicitation documents and follow the submission instructions and deadlines specified in each listing.
How do vendors complete vendor registration with Town of Warren?
Vendors complete registration by following the instructions included in each solicitation posted on the Town of Warren Bids page; when applicable, statewide registration is handled through Rhode Island’s Ocean State Procures vendor portal. Local business registration information is available from the Town Clerk.
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Contract data
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The council meeting included an unveiling of a portrait of Massasoit Ousamequin, with discussions regarding local history and Indigenous land recognition. The council also approved a resolution requesting the Rhode Island General Assembly to amend legislation concerning school district funding formulas. Additionally, a resolution was passed to designate October as National Women-Owned Business Month. The council engaged in a contentious debate regarding a proposed resolution to amend state statutes concerning low and moderate-income housing requirements, with concerns raised about local control, potential for corruption, and the impact on affordable housing development.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track Town of Warren meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does Town of Warren procure?
Town of Warren routinely procures public-works and maintenance services (for example, road paving, ADA/site work, park and bleacher repairs) and transfer-station and waste-related services plus operational supplies. These recurring categories are reflected on the Town of Warren Bids and Transfer Station pages.
What procurement requirements does Town of Warren publish for vendors?
The Town of Warren requires vendors to review each solicitation’s Instructions to Bidders for required forms, bid security, insurance, and solicitation-specific terms. Solicitation documents posted on the Town of Warren Bids page include bid forms, Instructions to Bidders, and any affirmative-action or bond language vendors must follow.
How does Town of Warren approve procurement contracts and awards?
Contract approvals for the Town of Warren involve governance oversight by the Town Council, while municipal departments (for example, the Finance Director and departmental heads such as Public Works) manage departmental contracting and award recommendations under the Town Charter.
Where can vendors find procurement policies and standard terms for Town of Warren?
Vendors can find Town of Warren procurement rules in the Town Charter & Ordinances on Municode and in Instructions to Bidders and standard terms posted on the Town of Warren Bids page; each solicitation contains the town’s applicable bidding instructions and contract terms.
What supplier diversity or local vendor preference programs does Town of Warren use?
Town of Warren solicitations include affirmative-action and disadvantaged-business language committing to ensure disadvantaged businesses are considered in contracts. Vendors should review individual bid documents on the Town of Warren Bids page and the specific solicitation detail for any diversity or local-preference provisions.
