Town of Greenwich

The proceedings began with a Town Court audit where a report detailed offense types, noting the majority were vehicle and traffic tickets, and confirmed total fines amounted to $25,548, with New York State charges totaling $22,826. The Town Clerk audit reviewed revenues primarily from licenses, including dog licensing and printing fees, and confirmed the monthly reports aggregated to the total reported fines. The Planning Board audit discussed fees related to subdivision site plan reviews, special use permits, and recreation fees, noting the reimbursement process for certified letters. The ZBA audit covered collected fees, including those related to a solar installation. During the regular meeting portion, discussions addressed budget amendments, auditing bills, and reviewing end-of-year fund balances and reserve funds, highlighting facility improvement and park reserves. A correction was made to the December 9th minutes regarding the ZBA Vice Chair designation. Committee reports included updates on rewriting Chapter 54 related to employee benefits and personnel matters.

The meeting commenced with procedural discussions regarding Zoom meeting security for participant muting. Key agenda items included informal reviews for a lot line adjustment involving properties 63 Eddie and 27 Eddie Street, where the applicant proposed a simple boundary shift of approximately one acre. Another item involved a joint purchase lot split between neighboring property owners to reallocate the undeveloped lot acreage between their respective parcels. Significant discussion centered on jurisdictional updates resulting from the establishment of the joint planning board for the town and village of Greenwich, requiring legislative amendments to properly vest subdivision review authority from the Village ZBA back to the Planning Board. The board also discussed the classification of data centers under existing zoning regulations (light versus heavy industry) and potential water usage concerns, although specific action on this zoning matter was deferred to the Town Board. The meeting proceeded to a public hearing concerning two related minor subdivisions (613 and 614) involving Croatan LLC and the Fitzgeralds for property adjustments on East Lake Road, which was followed by closing the hearing and discussing language for a non-billable law revision.

Key discussions centered on organizational matters for the 2026 term, specifically addressing the nomination and election of the vice chair, which was deferred to the next meeting. Committee assignments were designated without formal vote, including appointing members to a site visit committee. A significant portion of the meeting involved clarification regarding the Open Meeting Law as it pertains to site visits, concluding that less than a quorum visiting a site for informational purposes is acceptable. Discussions also covered the replacement for the seeker officer position and the need for additional training. Furthermore, the board addressed communication protocols, stressing the importance of using the official board clerk's email to ensure compliance with public record retention requirements. Finally, substantive agenda items included reviewing and proposing actions on two boundary line adjustments involving three parcels, which were discussed as subdivisions due to non-contiguous parcels and potential impacts on buildability, with a consensus reached to designate the involved parcels as non-buildable for the time being.

The meeting included discussions regarding bill audits and transfers, followed by updates on various town operations. Highway matters covered winter inspections, fabrication work with the Town of Kingsberry, maintenance on town equipment including major repairs to a boiler, and insurance issues concerning splitting plows. Progress was reported on transitioning highway log keeping from paper to digital using a new tablet. The water line extension study's initial funding request was denied, but the board received feedback for improving their application for future funding. Town Hall upgrades included the installation of new heat pumps and a new backup generator, coinciding perfectly with the failure of the old oil burner. Planning, Zoning, and Code Enforcement reported on the first joint board meeting after training, which was well-attended. Financial discussions involved a detailed rundown of collected taxes, comparing 2026 figures to 2025, noting an increase in collected taxes. Correspondence included recognition for Mrs. Gail Dewey, invitations to VFW events, and an inquiry regarding local burning regulations. Discussions were also held concerning setting up the youth programs directors' initial meeting and introducing a 'community center without walls' initiative for seniors.

The organizational meeting focused significantly on improving public communication strategies, including plans to utilize Instagram and YouTube channels for broader community outreach, and potentially implementing a ring app for real-time feedback on issues like road conditions. Key agenda items involved adopting official appointments for 2026 across various roles such as assessor, budget officer, and committee memberships, including the newly established 'seniors' committee. Furthermore, the board addressed administrative matters, including passing a resolution to appoint an additional, unpaid deputy town clerk to allow for necessary coverage, approving the 2026 renewal of the Amure Insurance Agreement, and reviewing potential amendments to the town board's rules of conduct regarding public speaking time and the reading of submitted correspondence. Financial resolutions included authorizing payment for monthly utility invoices prior to audit and affirming the town's financial policies for investments and fee schedules.