Town of Chebeague Island

The committee discussed updates on the Public Safety Building project, including building design concepts, site planning, and septic system requirements. Coordination with the Finance Committee regarding grant procurement processes and municipal bonding strategies for federal funding was a primary focus. Additionally, the committee reviewed potential costs, construction methodologies, and the project timeline, including planning for upcoming presentations to the Select Board and the development of a public outreach strategy.

This Facilities Committee Status Report for Chebeague Island outlines progress on the Public Safety Improvements Project, focusing on a reduced-scope preliminary design for Fire/EMS facilities. The plan addresses critical needs such as outdated infrastructure, inadequate quarters, OSHA compliance, and space limitations to ensure safe, efficient, and 24-hour emergency services. It details design options, proposes a funding model, and sets a timeline for project approval via referendum in June 2026, with full occupancy anticipated by summer 2028.

The key discussions and actions during the meeting included a review of the FY2027 Second Draft Budget. The board addressed the Brush Dump Usage Data and proposed new fee and policy structures for commercial users, deciding to put a vote on hold pending contractor outreach and placing the matter on the next agenda. The rental agreement for the Chebeague Island Hall Community Center was approved with modifications concerning the fiscal period and party designation. A communication regarding Waldo Point Stabilization was discussed, focusing on liability and FEMA obligations, with no immediate decision made pending further clarity. The board declined further consideration of the Grannell Land Swap proposal. The meeting concluded with a note regarding the receipt of $30,000 from Axiom.

The meeting addressed internal organization, including the designation of a Chair and Secretary for the meeting, and a committee member's resignation, alongside the pending formal appointments of a Chair and Co-Chair contingent upon the Board of Selectmen (BOS) meeting. Key discussions involved debriefing the February 4th Island Coalitions Meeting, emphasizing the need for Town buy-in for developer engagement and tailoring approaches to Chebeague's specific needs. The Task Force reviewed and unanimously accepted its final Mission Statement, which focuses on developing sustainable and economically viable collaborative models for home ownership and rentals to strengthen the year-round community. Further discussion centered on Chebeague housing needs, including analyzing survey results, exploring stakeholder interviews, clarifying funding sources (primarily federal/pass-through funds), and considering zoning alternatives to building. The next meeting was scheduled for February 25th, and administrative suggestions were made, such as adopting the BOS Communications Policy and requesting an extended timeline from the BOS.

The committee meeting focused on the new design proposal for the EMS building by Port City Architects, with the goal of presenting the project for a vote of support at the Town Meeting in June 2026. Key discussions included accommodating the EMS program in a single building, planning for four eventual bunkrooms while maximizing dayroom space, incorporating specific features like a dirty bathroom adjacent to Decon, and addressing roof design to avoid snow/ice buildup at apparatus bay doors. Financial considerations involved targeting a 3200 SF plan at $550/SF, aiming for a total project budget of $2M, which would allow for renovations to the existing building's exhaust system, storage, and restrooms. The committee also reviewed EMS program space needs, considered improvements to the existing Town Office facilities once the EMS moves, and discussed site planning, including parking configuration. The next steps include developing a preliminary design package by the end of January for public outreach and establishing a target budget, while also continuing the search for another committee member.