What products and services does the City of Pasadena procure?

The City of Pasadena commonly procures public-works and infrastructure services—streets, transportation, traffic signals, and street lighting—alongside routine municipal goods, equipment, materials, and professional services. These are typically acquired via Purchase Orders or formal solicitations for construction and engineering work.

What vendor requirements does the City of Pasadena publish for procurement?

City of Pasadena publishes vendor requirements in its Purchasing Procedures Manual and the Department of Finance 'Doing Business with the City' pages, which specify insurance, bonding, licensing, and solicitation-specific terms vendors must meet to bid or contract with the City.

How are procurement contracts and awards approved by the City of Pasadena?

The City of Pasadena delegates contract approvals to the City Manager except where the Charter or an ordinance reserves approval to the City Council; contracts reserved to Council require City Council approval under the municipal code.

Where can vendors find procurement policies and standard terms for the City of Pasadena?

Vendors can find procurement policies and standard contract terms in the City of Pasadena Purchasing Procedures Manual, the Department of Finance 'Doing Business with the City' guidance, and relevant Pasadena Municipal Code purchasing sections, which include local-preference language.

What supplier diversity or local preference programs does the City of Pasadena use?

The City of Pasadena applies municipal-code local-preference language and promotes a 'Pasadena First / Buy Local' approach to encourage local purchasing, contracting and hiring; the City also accepts State of California small-business certifications to support eligible local vendors.

City of Pasadena

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Buyer type:: City
Location:: Pasadena, CA
Country:: US

City of Pasadena RFPs

Active opportunities open for bidding

On-Call Arborist and Land Surveying Services (Request for Proposals)
Posted
Sep 21, 2026
Closes
Oct 8, 2026
Seeking qualified firms to submit proposals for on-call arboricultural and/or land surveying services.
Jute Netting - Erosion Control RFP
Posted
Sep 21, 2026
Closes
Oct 8, 2026
Furnish and deliver jute netting and other erosion control materials.
Rose Bowl Stadium Architectural Services (Request For Proposals)
Posted
Sep 15, 2026
Closes
Nov 5, 2026
Provide architectural services in connection with the various capital improvement projects that the rboc may undertake, under multiple potential delivery methods, including design-bid-build, construction manager at risk (cmar), and design-build.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
207582
Employee FTE
Full-time equivalent employees.
2,406.9
Population
Population size to gauge opportunity scale.
135,804
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
58 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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Includes fiscal year calendars, procurement complexity scores, and strategic insights.

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How to Sell to City of Pasadena

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
58 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If the scope is a unique professional service and the sale is less than $25,000, use the City’s Request for Exemption Form under City Charter Section 1002(F); over $25,000 seek City Council approval.
- Coops: Frequently procures through OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- Entity: City of Pasadena, CA
- Approach: Formal sole source is rare; instead, pursue an exemption from competitive bidding under City Charter Section 1002(F) for “professional or unique services.”
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- Pasadena actively uses cooperative purchasing to bypass formal bidding. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Pasadena Contracts

Track vendor wins and renewal opportunities

Tyler Technologies, Inc. at City of Pasadena
Effective: May 23, 2023Expires: Expiration date locked.
The City of Pasadena entered into a Master Subscription Agreement with Tyler Technologies, Inc. for payment processing software solutions, including Tyler Payments, Tyler Enterprise Payments, and Tyler Cashiering point of sale. The agreement includes associated services, fee schedules (transaction-based and annual software fee), and terms for payment service devices. It also incorporates a Sub-Merchant Agreement with NIC Services, LLC for transaction processing. The initial term of the Master Subscription Agreement is five years, starting from the execution date of 2023-05-23, with automatic one-year renewals. An annual software fee of $6,000 is specified, along with various transaction-based fees for card and eCheck/ACH payments.

Contract data

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Early Buyer Signals

Board meetings and strategic plans from City of Pasadena

Senior Commission Regular Meeting
Date: Aug 11, 2026Type: Meeting mention
The commission discussed various community concerns, including loan structures and construction costs for affordable housing developments, and received information regarding upcoming local programming for older adults focused on well-being. The agenda included a discussion on a proposed fire parcel tax, with the chair confirming that the city council approved the measure with exemptions for seniors, people with disabilities, and low-income households. The commission also approved the work plan for the upcoming fiscal year and reviewed the presentation calendar, and staff provided an update regarding the transition to electronic agenda packets.
City of Pasadena Housing, Homelessness and Planning Committee Regular Meeting
Date: Aug 5, 2026Type: Meeting mention
The committee held a kick-off discussion regarding a proposed year-round shelter, emphasizing the need for defining the service population and improving interdepartmental collaboration. Additionally, the 2026 Point in Time Homeless Count results were presented, featuring feedback on data collection practices and community engagement. The committee also initiated a discussion about the frequency of future meetings, while several other items, including updates on affordable housing units and funding opportunities, were continued to a subsequent session.

Key Contacts

Public-sector contacts connected to City of Pasadena.

Sara GoldmanAccessibility and Disability Coordinator

*******@************

+1 (***) ***-****

Serjik ArzoumaniansActing Chief Information Officer

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Frequently asked questions

Who manages procurement policies and purchasing for the City of Pasadena?

The City of Pasadena Purchasing Office in the Department of Finance manages procurement, issues and approves Purchase Orders, and serves as the vendor-facing purchasing unit. Contact the Purchasing Office for solicitations, contract questions, and vendor onboarding via the Finance 'Doing Business with the City' guidance.

Where does the City of Pasadena post bids and RFPs?

The City of Pasadena posts public bids and RFPs on its Contract & Bid Opportunities webpage and on the City's OpenGov procurement portal, where RFPs, RFQs and RFIs are published. Vendors can register on OpenGov to receive solicitation notices and updates.

How do vendors complete vendor registration with the City of Pasadena?

Vendors complete vendor registration for the City of Pasadena by following the 'Become City Vendor' instructions and creating an account in the City's vendor/invoice portal. Contact the Purchasing Office via the Department of Finance 'Doing Business with the City' guidance for onboarding assistance.

City of Pasadena

City of Pasadena RFPs

On-Call Arborist and Land Surveying Services (Request for Proposals)

Jute Netting - Erosion Control RFP

Rose Bowl Stadium Architectural Services (Request For Proposals)

Buyer Attributes

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How to Sell to City of Pasadena

City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

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Early Buyer Signals

Senior Commission Regular Meeting

City of Pasadena Housing, Homelessness and Planning Committee Regular Meeting

Key Contacts

Frequently asked questions

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City of Pasadena RFPs

On-Call Arborist and Land Surveying Services (Request for Proposals)

Jute Netting - Erosion Control RFP

Rose Bowl Stadium Architectural Services (Request For Proposals)

Buyer Attributes

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How to Sell to City of Pasadena

City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

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Early Buyer Signals

Senior Commission Regular Meeting

City of Pasadena Housing, Homelessness and Planning Committee Regular Meeting

Key Contacts

Frequently asked questions

Pasadena Public Library Commission Regular Meeting Agenda

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City of Pasadena

City of Pasadena RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Pasadena

City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

Get full contract and spend data

Early Buyer Signals

Senior Commission Regular Meeting

City of Pasadena Housing, Homelessness and Planning Committee Regular Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Pasadena RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Pasadena

City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

Get full contract and spend data

Early Buyer Signals

Senior Commission Regular Meeting

City of Pasadena Housing, Homelessness and Planning Committee Regular Meeting

Key Contacts

Frequently asked questions

Pasadena Public Library Commission Regular Meeting Agenda

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