The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking bids from qualified vendors to provide heavy-duty radiator inspection, diagnostic, repair, rebuilding, recoring, replacement, cleaning, and related services on an as-needed basis. Services shall support the City's fleet of heavy-duty vehicles and equipment and may include work performed on complete vehicles/equipment or individual components removed from City equipment and provided to the Contractor for repair.
The City of Pasadena operates and maintains a diverse fleet of heavy-duty vehicles and equipment used to support municipal operations. Equipment requiring services under this solicitation may include, but is not limited to refuse and sanitation vehicles, heavy-duty trucks, street sweepers, sewer/vacuum trucks, fire apparatus and emergency vehicles, construction and off-road equipment, loaders, backhoes, specialty municipal vehicles and equipment, and other City-owned heavy-duty vehicles and equipment.
Due to the variety of age and operating conditions of the City's equipment, repairs may range from minor leak repairs to complete radiator recoring or replacement.
The City of Pasadena, in coordination with the California Department of Transportation (Caltrans), proposes to rehabilitate and seismically retrofit the existing two-lane Holly Street Bridge (No. 53C1041) over the Arroyo Seco Channel, the Arroyo Seco Trail (a Class 1 multi-use trail), and North Arroyo Boulevard.
The project includes seismic retrofit and comprehensive bridge rehabilitation work including deck treatment, repair of spalled concrete, and rehabilitation of bridge girders with exposed reinforcing steel to address identified structural deficiencies and extend the service life of the facility. In addition, the project includes upgrades to bring adjacent pedestrian facilities (sidewalk, curb and gutter, and new curb ramps) into compliance with current Americans with Disabilities Act (ADA) standards, specifically at the intersection of Linda Vista Avenue and Holly Street.
The project is funded by the Federal Highway Administration (FHWA) through the Highway Bridge Program (HBP), authorized by United States Code (U.S.C.) Title 23 and administered by Caltrans. The Contractor is required to comply with all applicable federal, state, and local laws, regulations, and requirements associated with federally funded projects.
The Holly Street Bridge spans the Arroyo Seco Flood Control Channel, the Arroyo Seco Trail, and North Arroyo Boulevard. The structure is located southeast of the intersection of Linda Vista Avenue and Holly Street. Constructed in 1925, the concrete arch-deck bridge measures approximately 45 feet in width and 400 feet in length. It accommodates two vehicular travel lanes, one in each direction, as well as walkway along each side of travel lane with no physical barrier between pedestrian and vehicular traffic.Â
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According to the 2024 Los Angeles County Bridge Inspection Report, the structure has a sufficiency rating of 32.6 and is classified as structurally deficient, indicating that rehabilitation is required. The primary design components to be implemented as part of the seismic retrofit and rehabilitation project include but are not limited to the following:
deck treatment with polyester concrete overlay
spalled concrete repair
rehabilitation of bridge girders with exposed rebars
replace spandrel columns in kind with carbon fiber wrapped polymer
ADA improvements at the intersection of Linda Vista Avenue and Holly Street
Traffic Signal Modification at Holly Street and Linda Vista Avenue
Sole Source:If the scope is a unique professional service and the sale is less than $25,000, use the City’s Request for Exemption Form under City Charter Section 1002(F); over $25,000 seek City Council approval.
Coops:Frequently procures through OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Approach:Formal sole source is rare; instead, pursue an exemption from competitive bidding under City Charter Section 1002(F) for “professional or unique services.”
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Pasadena actively uses cooperative purchasing to bypass formal bidding. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Pasadena Contracts
Track vendor wins and renewal opportunities
Tyler Technologies, Inc. at City of Pasadena
Effective: May 26, 2023Expires: Sep 30, 2026Expiration date locked.
This Master Subscription Agreement between Tyler Technologies, Inc. and the City of Pasadena, CA, facilitates payment processing services. The agreement provides the City with access to Tyler Payments software solutions for electronic bill presentment and processing online and point-of-sale credit/debit card and eCheck/ACH transactions. The contract includes an annual fee of $6,000 for software integrations, alongside variable, transaction-based fees for payment processing (e.g., 2.65% for card transactions, $0.50 for eCheck/ACH). The initial term of the agreement is five years, with automatic one-year renewals.
CentralSquare Technologies LLC at City of Pasadena
Effective: Mar 7, 2023Expires: Sep 30, 2026Expiration date locked.
This contract between the City of Pasadena and CentralSquare Technologies LLC is for intrusion false alarm permitting and collection management services. The agreement, identified as Contract No. 32500, has a term of five years, commencing on March 7, 2023, the date of execution. Compensation for CentralSquare Technologies LLC is structured as a revenue-share, where they will receive 15 percent of the net collections generated from the false alarm program. The services aim to manage false alarm occurrences, facilitate permitting, and handle payment collections for the City.
Tyler Technologies, Inc. at City of Pasadena
Effective: May 23, 2023Expires: Sep 30, 2026Expiration date locked.
The City of Pasadena entered into a Master Subscription Agreement with Tyler Technologies, Inc. for payment processing software solutions, including Tyler Payments, Tyler Enterprise Payments, and Tyler Cashiering point of sale. The agreement includes associated services, fee schedules (transaction-based and annual software fee), and terms for payment service devices. It also incorporates a Sub-Merchant Agreement with NIC Services, LLC for transaction processing. The initial term of the Master Subscription Agreement is five years, starting from the execution date of 2023-05-23, with automatic one-year renewals. An annual software fee of $6,000 is specified, along with various transaction-based fees for card and eCheck/ACH payments.
Early Buyer Signals
Board meetings and strategic plans from City of Pasadena
Commission on the Status of Women Regular Meeting
Date: Oct 7, 2026Type: Meeting mention
The Commission discussed and approved the updated FY 2026-2027 Work Plan and the updates to the FY 2026-2027 Presentation Calendar. The Chair reported on her attendance at the Liberty Road LIVE Summit 2026 and a meeting with the California Commission on the Status of Women and Girls. The Commission also discussed the upcoming Centennial Women's Leadership Summit and the pursuit of recognizing Equal Pay Days through City channels. Staff provided updates regarding the City's cooling centers, Bullying Prevention Awareness Month activities, and the upcoming Latino Heritage Parade and Festival.
Pasadena Enhanced Infrastructure Financing District Public Financing Authority Committee Special Meeting
Date: Aug 28, 2026Type: Meeting mention
The committee held a special meeting focused on organizational and foundational tasks. Key actions included the election of a Chair and Vice Chair and the approval of the Public Financing Authority bylaws. Members received training on the Brown Act and Public Records Act. Additionally, a presentation was provided on the Enhanced Infrastructure Financing District, covering its background, the financing authority's role, and implementation milestones. The committee directed staff to proceed with drafting the Infrastructure Financing Plan and discussed scheduling for future meetings.
Key Contacts
Public-sector contacts connected to City of Pasadena.
SG
Sara GoldmanAccessibility and Disability Coordinator
Who manages procurement policies and purchasing for the City of Pasadena?
The City of Pasadena Purchasing Office in the Department of Finance manages procurement, issues and approves Purchase Orders, and serves as the vendor-facing purchasing unit. Contact the Purchasing Office for solicitations, contract questions, and vendor onboarding via the Finance 'Doing Business with the City' guidance.
Where does the City of Pasadena post bids and RFPs?
The City of Pasadena posts public bids and RFPs on its Contract & Bid Opportunities webpage and on the City's OpenGov procurement portal, where RFPs, RFQs and RFIs are published. Vendors can register on OpenGov to receive solicitation notices and updates.
How do vendors complete vendor registration with the City of Pasadena?
Vendors complete vendor registration for the City of Pasadena by following the 'Become City Vendor' instructions and creating an account in the City's vendor/invoice portal. Contact the Purchasing Office via the Department of Finance 'Doing Business with the City' guidance for onboarding assistance.
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The board discussed various items including a community outreach update on local housing events and the adoption of regulations amending Chapter 4 of the PRHB regulations concerning eviction permitting for substantial repairs and demolition. There was also an informational presentation regarding Section 8 housing regulations and the eviction process. The board reviewed the recommended fiscal year 2025 operating budget for the Rent Stabilization Department, focusing on legal services, hearing officer costs, and administrative fees. Additionally, the Department Director provided updates on outreach consulting services, and various ad hoc committees reported on their activities, including policy development and the search for an Executive Director.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Pasadena meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Pasadena procure?
The City of Pasadena commonly procures public-works and infrastructure services—streets, transportation, traffic signals, and street lighting—alongside routine municipal goods, equipment, materials, and professional services. These are typically acquired via Purchase Orders or formal solicitations for construction and engineering work.
What vendor requirements does the City of Pasadena publish for procurement?
City of Pasadena publishes vendor requirements in its Purchasing Procedures Manual and the Department of Finance 'Doing Business with the City' pages, which specify insurance, bonding, licensing, and solicitation-specific terms vendors must meet to bid or contract with the City.
How are procurement contracts and awards approved by the City of Pasadena?
The City of Pasadena delegates contract approvals to the City Manager except where the Charter or an ordinance reserves approval to the City Council; contracts reserved to Council require City Council approval under the municipal code.
Where can vendors find procurement policies and standard terms for the City of Pasadena?
Vendors can find procurement policies and standard contract terms in the City of Pasadena Purchasing Procedures Manual, the Department of Finance 'Doing Business with the City' guidance, and relevant Pasadena Municipal Code purchasing sections, which include local-preference language.
What supplier diversity or local preference programs does the City of Pasadena use?
The City of Pasadena applies municipal-code local-preference language and promotes a 'Pasadena First / Buy Local' approach to encourage local purchasing, contracting and hiring; the City also accepts State of California small-business certifications to support eligible local vendors.
