Landscaping and Grounds Maintenance Services in support of Community Enhancement (CE), Housing and Community Development (HCD), General Services (GS) and all other Divisions will provide Grass Mitigation, Mowing, Vegetation Control, Debris Removal, and Related Grounds Maintenance Services on an as-needed basis for the City of Memphis.
Mandatory In Person Conference Date
Date: October 9, 2026 at 9:00 AM CDT
Mandatory Pre-Proposal Conference will be held on October 9, 2026 at 9:00 am located at the Community Enhancement Division-499 Glenn Rogers Sr. St. Memphis, TN 38111.
The Pre-Proposal Conference will begin promptly at the date and time specified in this RFP. A ten (10) minute grace period will be allowed following the scheduled start time. At the conclusion of the ten (10) minute grace period, the doors will close, and no additional Respondents will be permitted to enter, sign the official attendance sheet, or participate in the conference.
Respondents arriving more than ten (10) minutes after the scheduled start time will be considered absent and will not have satisfied the mandatory attendance requirement. Any proposal submitted by a Respondent that did not satisfy the mandatory attendance requirement will be deemed non-responsive and will not be considered for evaluation or award.
Attendance will be verified by the City�s official sign-in sheet. Respondents are responsible for allowing sufficient time for travel, parking, security screening, and other potential delays to ensure timely arrival.
This requirement will be applied consistently to all prospective Respondents to ensure a fair and equitable solicitation process.
Sole Source:If sale is less than $25,000, use sole source; if the solution is unique or needed for continuity, work with Purchasing to file a sole source and line up the department champion; expect Council approval if >$25K.
Coops:Frequently procures through Tennessee Statewide Contracts, OMNIA Partners, and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Appropriate when:(1) continuity of service for renewals, or (2) highly specialized tech with no viable competitors.
Process:Coordinate with the City of Memphis Purchasing Department (procurement@memphistn.gov) to complete the sole source justification form and socialize with the end‑user department so they can champion it.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Memphis Contracts
Track vendor wins and renewal opportunities
BlueCross BlueShield of Tennessee, Inc. at City of Memphis
Effective: Jan 1, 2021Expires: Sep 30, 2026Expiration date locked.
This document details an Administrative Services Agreement and its First Amendment between the City of Memphis and BlueCross BlueShield of Tennessee, Inc. for administrative and claims healthcare services. The agreement's initial term is from January 1, 2021, to December 31, 2024, with an optional one-year extension through December 31, 2025. The contract operates on a unit-based model, with specific Administrative Service Fees (ASFs) for various services and annual allowances detailed in the exhibits. The First Amendment, effective January 1, 2022, updates the ASF rates, as well as the terms for Pharmacy Services, Trend Guarantees, and Performance Guarantees.
Sedgwick Claims Management Services, Inc. at City of Memphis
Effective: Jul 1, 2018Expires: Sep 30, 2026Expiration date locked.
This is a Service Agreement between the City of Memphis and Sedgwick Claims Management Services, Inc. for the administration of On-the-Job Injury (OJI) claims. The initial term is three years with an option to renew for an additional two years, making the total potential term five years, effective July 1, 2018. Sedgwick will provide comprehensive OJI claims administration, including managed care, call center, special investigative unit (SIU), OSHA database, and Medicare reporting services. The contract specifies an annual flat service fee of $695,000, with additional services incurring separate fees.
Alternative Service Concepts, LLC at City of Memphis
Effective: Oct 1, 2006Expires: Sep 30, 2026Expiration date locked.
The City of Memphis entered into a Service Agreement (Contract #22584) with Alternative Service Concepts, LLC, effective October 1, 2006, for Third Party Administrative Services managing the City's On-The-Job Injury Claims Program. The initial three-year term included annual fees of $495,000, $509,850, and $526,146, totaling $1,530,996 for the original period. The contract allowed for two one-year extensions, with one extension explicitly set from October 1, 2009, to October 1, 2010. Amendments updated claims processing procedures, reporting requirements, and compensation for medical bill review. The contract was formally closed around November 2011.
Sedgwick Claims Management Services, Inc. at City of Memphis
Effective: Nov 6, 2023Expires: Sep 30, 2026Expiration date locked.
This contract is a Service Agreement between the City of Memphis and Sedgwick Claims Management Services, Inc. for the administration of On-the-Job Injury (OJI) claims and field case management. The initial term is three years, from November 6, 2023, to November 5, 2026, with renewal options. Sedgwick will manage OJI claims, provide managed care, call center, special investigative unit (SIU), OSHA database, and Medicare reporting services. Compensation includes an annual flat fee of $744,019 for core services, alongside additional fees for specific services, percentages of recoveries, and charges based on detailed fee schedules. The agreement highlights its unit-price nature, with encumbrances based on work orders.
Granicus LLC at City of Memphis
Effective: Jul 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document outlines the original contract and two subsequent extensions between Granicus, LLC and the City of Memphis for software subscription and maintenance services (Contract #40593). The latest extension covers the period from July 1, 2025, to June 30, 2026. Multiple conflicting annual amounts are listed across various documents for the same periods, creating ambiguity regarding the total contract value.
Early Buyer Signals
Board meetings and strategic plans from City of Memphis
Memphis City Council Committee Meeting
Date: Sep 1, 2026Type: Meeting mention
The meeting addressed two primary agenda items. First, it reviewed the MLGW consent agenda, which included a 20-year extension of the water pilot agreement with the City of Memphis and the extension of the Granicus electronic board agenda solution. Second, the council received a comprehensive update regarding the recovery efforts following a recent severe weather event. This included detailed discussions on infrastructure damage assessment, service restoration strategies, the deployment of external resources, and the effectiveness of communication efforts with the public during the recovery process.
Memphis City Council Regular Meeting
Date: Sep 15, 2026Type: Meeting mention
The Memphis City Council held a regular meeting that included several key items. Resolutions were passed to honor Mr. Leon Lynn on the occasion of his 100th birthday and to approve an honorary street name change on Travis Road for Elsie and Jesse Ford Senior. Additionally, the council heard a presentation honoring the 31st annual Stone Awards, which commemorates civil rights history, and noted that certain agenda items were deferred to a later date.
Memphis City Council Committee Meeting
Key Contacts
Public-sector contacts connected to City of Memphis.
Who manages procurement and purchasing for City of Memphis?
The City of Memphis centrally manages procurement through the City Purchasing Service Center (Purchasing Department) in the Finance Division; the Sourcing & Purchasing Agent (Chequita Crim, 901-636-6215) leads the office, with governing authority from the Mayor and Memphis City Council.
Where does City of Memphis post bids and RFPs?
City of Memphis posts solicitations on its RFP/RFQ page, the City Oracle eProcurement (iSupplier) portal (ebusiness.memphistn.gov), and the Beacon bid portal; archived solicitations, legal notices, and bid session results are on the City's current solicitations document page.
How do vendors complete vendor registration with City of Memphis?
Vendors register with the City of Memphis via the Oracle iSupplier portal (ebusiness.memphistn.gov) using the City’s Become a Supplier page; vendors may also register on Beacon to receive bid alerts and procurement notifications by commodity code.
Native sync to Salesforce & HubSpot
Contract data
Get full contract and spend data
See expiring contracts, renewal timing, pricing history, and competitor awards, then sync the data to your CRM.
The committee meeting covered several infrastructure and utility projects, including overhead and underground cable relocation, battery energy storage systems, gas utility relocations, document archive licensing, and advisory services. Discussions also focused on grid reliability, power substation expansion, workers' compensation brokering, and cyber security insurance renewals. Additionally, the council acknowledged the receipt of the Governor's Award for Environmental Stewardship for the LED street light renewal project. The meeting concluded with a presentation by the Memphis Police Department regarding year-to-date crime statistics, which showed a consistent decline across all major crime categories and calls for service.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Memphis meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Memphis procure?
City of Memphis organizes purchases by NIGP commodity codes; suppliers select applicable NIGP codes in the iSupplier portal and the City maintains supplier lists by commodity code to notify registered vendors about opportunities in those categories.
Does City of Memphis use cooperative purchasing or piggyback contracts?
The City of Memphis uses cooperative purchasing authority under Tennessee Code Annotated §12-3-1205, as reflected in Memphis City Council agenda documents that authorize cooperative agreements and purchases under that statute.
How does City of Memphis approve procurement contracts and awards?
Procurement contracts and awards are approved by the Memphis City Council on recommendations from the City Purchasing Department (Finance) and relevant departments, with executive approval by the Mayor; procurement rules are established in Chapter 135 of the City Code.
Where can vendors find procurement policies and standard terms for City of Memphis?
Vendors can access the City's Purchasing Policies and Procedures Manual and the NIGP commodity code listing on the City of Memphis Business Files page; the municipal procurement and conflict-of-interest rules are codified in Chapter 135 of the City Code.
What supplier diversity or local vendor preference programs does City of Memphis use?
The City of Memphis administers a Small Minority Women Business Enterprise (SMWBE) certification program and the City Council has affirmed a local preference for businesses located within Memphis when awarding City contracts and purchases.
