City of Ashland City

The meeting agenda for March 10, 2026, included several resolutions and ordinances requiring action. Key new business items involved amending the Charitable Donation Policy (Resolution 2026-15) to redirect submissions from the City Recorder to the Financial Director, authorizing a contract with Kellie Reed for budget preparation services, and confirming compliance for the Comptroller's Financial Excellence Award application (Resolution 2026-23). The Council also considered authorizing the solicitation of quotes for the year-end audit (Resolution 2026-25) and held first readings for ordinances regarding Fire insurance reimbursement/VFEAT Grant amendments (Ordinance 645) and Senior Center budget amendments related to a Disability and Aging Grant (Ordinance 646). Furthermore, the Council voted to approve applications for several grants, including the AARP Community Challenge Grant for Johns Park improvements (Resolution 2026-16), the Healthy Built Environment Grant for Johns Park improvements (Resolution 2026-17), and the T-Mobile Hometown Grant for Johns Park improvements (Resolution 2026-18). A change order for CSR Engineering concerning Bicentennial Trail Phase Two testing was also approved (Resolution 2026-22). Finally, the Council approved adding Alicia Martin as an authorized check signer (Resolution 2026-20) and approved reapplying for GNRC grant money for senior services (Resolution 2026-19).

The key discussion points included partner reports regarding the CCSA season schedule for Spring 2026 signups and practices. Parks reports covered the downed bridge on the trail, with options presented to the owner for sale or a 25-year lease. Progress on trail development, including the signing of the railroad agreement for Phase 1 and the bidding completion for Phase 2 (which is now in the NEPA phase), was noted. For Johns Park, approval for engineering work and ADA compliance was secured, with drainage correction prioritized over field dirt replenishment. Unfinished business addressed process improvements for vendor applications and payments for the 'Music on Main' event, observations on low attendance for the movie portion of 'Trunk or Treat', and reporting 35 vendors signed up for the upcoming Holiday Market. The Board confirmed the city cannot lead the Heritage Festival but can participate. New business involved a bylaw review concerning updates to Section R and seeking clarification on incorporating Sections R and S back into the municipal code. The board decided against holding a meeting in December and discussed the need to outline an Events Committee structure in November.

The agenda for this workshop meeting included several key items. New business focused heavily on resolutions and ordinances amending the Fiscal Year 2026 budget, particularly concerning the VFEAT Grant and a Senior Center grant award (Ordinance 645, Ordinance 646). Other new business involved discussions on Local Government Representatives, amending the Charitable Donation Policy (Resolution 2026-15), contracting for budget preparation services with Kellie Reed, and requests for fielding quotes for the year-end audit. Several resolutions concerned grant applications for improvements to Johns Park, including the AARP Community Challenge Grant (Resolution 2026-16), the Healthy Built Environment Grant (Resolution 2026-17), and the T-Mobile Hometown Grant (Resolution 2026-18). The council was also set to discuss employee manual updates regarding grievance and appeal procedures.

The agenda for the Parks Advisory Board meeting included a public forum, partner reports, and parks reports. Unfinished business covered the Holiday Market, Bylaw Review, Christmas Parade status, and the Caldwell Park RTP Grant Status. New business involved general Parks Advisory Board discussion and planning for 2026 events/dates. The board decided not to meet in December.

The agenda for the Board of Zoning and Appeals meeting included the approval of the previous meeting's minutes from January 5, 2026. Key discussion items scheduled for the public forum involved establishing the procedure for speaking before the Board, including time limits and conduct rules. New business was slated to address a Variance Request concerning Parcel 055F A 003.00.