What products and services does the City of Haines City procure?

The City of Haines City Purchasing Division procures goods and services for municipal operations, commonly including general operating supplies, public-utility operations (water, electric, gas), and public-safety services such as fire protection and related support services.

Does the City of Haines City use cooperative purchasing or piggyback contracts?

Yes. The City of Haines City's Purchasing Policy authorizes cooperative purchasing and piggybacking on other governmental contracts when the original competitive selection meets City standards and the vendor offers the same terms and conditions to the City.

What vendor requirements does the City of Haines City publish for insurance and bonding?

The City of Haines City Purchasing Policy requires vendors performing work on City property to provide proof of insurance and to name the City of Haines City as an additional insured; bond requirements are specified on a per-solicitation basis within each solicitation's terms.

How does the City of Haines City approve procurement contracts and awards?

Sealed solicitations (ITB/RFP/RFQ) are required for purchases of $50,000 or more, and the City Commission must approve purchases at or above that threshold; the Finance/Purchasing Division administers solicitations, with contract execution and form approval governed by Charter authorities.

Where can vendors find procurement policies and standard terms for the City of Haines City?

The governing document is the City of Haines City Purchasing Policy (Ordinance 23-2064), available on the City's official document stream; it details procurement thresholds, sealed-bid rules, sole-source and emergency procedures, direct negotiation, and protest processes.

What supplier diversity or local vendor preference programs does the City of Haines City use?

The City of Haines City's Purchasing Policy includes provisions to ensure minority businesses equitable opportunity to participate and provides a local vendor preference for businesses maintaining a physical Haines City location for at least 12 months, with eligibility details in the policy.

City of Haines City

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Buyer type:: City
Location:: Haines City, FL
Country:: US

City of Haines City RFPs

Active opportunities open for bidding

Lake Eva Aquatic Center Concession Stand
Posted
Oct 9, 2026
Closes
Nov 10, 2026
The City of Haines City seeks a vendor to operate a food-and-beverage concession stand at the Lake Eva Aquatic Center. The operator is responsible for staffing, inventory, food preparation and service, compliance with Florida health and safety requirements, point-of-sale operations, and daily financial reporting. Proposals for RFP-26-38-0-2027/jv are due November 10, 2026, at 2:00 p.m. Eastern.
Boomerang Park Nature Trail Project - Design Services
Posted
Oct 9, 2026
Closes
Nov 10, 2026
The City of Haines City is requesting qualifications for design services for the Boomerang Park Nature Trail Project. The posting lists a bid document containing specifications and an attachment titled “Exhibit A - Boomerang Trail Feasibility Report.” Its online scope-of-work field provides no further description.
Lake Eva Aquatic Center Concession Stand (Request for Proposals) *Re-Bid*
Posted
Jul 20, 2026
Closes
Nov 10, 2026
Aquatic center concession stand.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
194765
Employee FTE
Full-time equivalent employees.
292
Population
Population size to gauge opportunity scale.
45,973
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
43 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Haines City

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
43 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If your solution is proprietary/specialized tech, work with Purchasing on a sole source; submit justification; expect a 15-business-day public posting.
- Coops: Frequently procures through Sourcewell, OMNIA, Florida DMS State Term/ACS; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Haines City: Use when the product is specialized technology (e.g., proprietary software, unique security equipment) and only one viable source exists. Work directly with the Purchasing Department to prepare the written justification. The justification must be electronically posted for a minimum of 15 business days before award can be finalized.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- The City has used cooperative purchasing and piggybacking before. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended cooperative path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Haines City

Haines City City Commission City Commission Workshop Minutes
Date: Oct 1, 2026Type: Meeting mention
The workshop involved discussions on a proposed ordinance concerning parking on vacant lots, focusing on properties lacking driveways and the need for clear regulatory language. The commission also reviewed the process for addressing Land Development Regulations, considering the potential formation of a review board and the engagement of a consultant. Additionally, representatives from the City Attorney's firm provided an overview of their municipal law experience and qualifications.
Haines City Commission Minutes
Date: Oct 1, 2026Type: Meeting mention
The Commission addressed various proclamations, including the 216th Anniversary of Mexico's Independence and Breast Cancer Awareness. The consent agenda involved approvals for the surplus of outdated technology, the purchase of vehicles for the Parks & Recreation Department, cemetery deeds, and interim City Attorney services. Public comments focused on the need for E-bike regulations and traffic safety concerns. Legislative actions included the second reading and adoption of ordinances regarding Land Development Regulations and updated Travel and Per Diem policies for officials and employees. Additionally, the commission approved a piggyback agreement for sodium hypochlorite procurement and the renewal of property and casualty insurance coverage.

Key Contacts

Public-sector contacts connected to City of Haines City.

Ernie TurnerBuilding Inspector

*******@************

+1 (***) ***-****

Robert LynchBuilding Inspector II

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Haines City?

The City Manager, appointed by the five-member City Commission, administers procurement through the Finance Department / Purchasing Division. The City Commission sets policy as the elected legislative body while the City Manager runs daily operations under the Haines City Charter.

Where does the City of Haines City post bids and RFPs?

The City of Haines City posts solicitations on its official Bids page; the Finance/Purchasing page references that Bids portal as the primary public location for current solicitations and updates related to advertised bids and RFPs.

How do vendors complete vendor registration with the City of Haines City?

Vendors follow the registration guidance on the City of Haines City's Purchasing and Bids pages to receive solicitation notices and access documents; those City pages direct vendors to the registration mechanism used to distribute bid notifications and documents.

City of Haines City

City of Haines City RFPs

Lake Eva Aquatic Center Concession Stand

Boomerang Park Nature Trail Project - Design Services

Lake Eva Aquatic Center Concession Stand (Request for Proposals) Re-Bid

Buyer Attributes

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How to Sell to City of Haines City

Early Buyer Signals

Haines City City Commission City Commission Workshop Minutes

Haines City Commission Minutes

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City of Haines City RFPs

Lake Eva Aquatic Center Concession Stand

Boomerang Park Nature Trail Project - Design Services

Lake Eva Aquatic Center Concession Stand (Request for Proposals) Re-Bid

Buyer Attributes

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How to Sell to City of Haines City

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Haines City City Commission City Commission Workshop Minutes

Haines City Commission Minutes

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City Commission Minutes

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City of Haines City

City of Haines City RFPs

Buyer Attributes

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Haines City City Commission City Commission Workshop Minutes

Haines City Commission Minutes

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City of Haines City RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Haines City

Early Buyer Signals

Haines City City Commission City Commission Workshop Minutes

Haines City Commission Minutes

Key Contacts

Frequently asked questions

City Commission Minutes

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