Proposed improvement consists of installing approx. 2,020 LF of 12" ductile iron pipe and 380 LF of 6" ductile iron pipe in avenue including sections of directional boring and restrained joint pipe. The work also includes installing new water services to various houses in the area, mobilization and traffic control.
Sole Source:Deprioritize; pivot to coops for speed and predictability.
Coops:Frequently procures through Sourcewell, BuyBoard, and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. Ask Purchasing & Internal Services to confirm access.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Decatur, IL:No clear, documented sole source pathway. Deprioritize to avoid delays and uncertainty. Practical notes: purchases over $20,000 require City Council approval and a formal process; expect stringent insurance requirements and a 2% MBE preference in competitive bidding. Recommended pivot: use cooperative contracts.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The buyer can get onboarded to the recommended cooperative purchasing pathways by reaching out to their Starbridge contact through the Starbridge reseller & contract-vehicle platform.
City of Decatur has used cooperative purchasing before (e.g., Sourcewell, BuyBoard, and similar programs) on a case-by-case basis to bypass formal bidding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Decatur Contracts
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Flock Group, Inc. at City of Decatur
Effective: Jan 1, 2024Expires: Sep 30, 2026Expiration date locked.
This document outlines a five-year lease agreement extension between the City of Decatur and Flock Safety for 100 LPR cameras, covering the period from 2024 through 2028. The agreement involves annual payments of $250,000, totaling $1,250,000 over the five years. The extension was approved via Resolution R2023-231 on November 6, 2023, and aims to lock in pricing for LPR cameras, offering a significant cost saving compared to yearly renewals. The contract details hardware, software, and professional services, along with comprehensive terms and conditions. The effective start date for the extension is January 2024.
Contract data
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Board meetings and strategic plans from City of Decatur
Decatur City Council City Council Meeting
Date: Sep 8, 2026Type: Meeting mention
The meeting opened with a proclamation designating Pride Day and Pridefest 2026. During the appearance of citizens, residents expressed concerns regarding the Flock Safety surveillance system, citing privacy issues, data accuracy, and contractual transparency. There was also a significant discussion regarding community protests and environmental and economic concerns related to the potential development of data centers. Additionally, a local candidate presented a platform focused on neighborhood safety, economic development, and youth mentorship programs.
Decatur City Council City Council Meeting
Date: Sep 21, 2026Type: Meeting mention
The council meeting featured a proclamation for Dolly Parton Imagination Library Day. Key discussion topics included the impact of the annual agricultural harvest on local traffic, concerns regarding new transit bus stop mandates, and safety issues at active construction zones. Additionally, the council heard a proposal for utilizing vacant city-owned lots for solar gardens, an update on the bird control contract for Central Park, police department case closure statistics, and an invitation to an upcoming neighborhood fall festival.
Civil Service Commission of the City of Decatur Open Session Minutes
Key Contacts
Public-sector contacts connected to City of Decatur.
Who manages procurement and purchasing for City of Decatur?
The City of Decatur’s Purchasing Division administers procurement, with Purchasing Division staff based at City Hall and departmental oversight from the Director of Finance and the Mayor & Council. Contact details and departmental leadership are listed on the City's Purchasing and Contact Information pages.
Where does City of Decatur post bids and RFPs?
The City of Decatur posts public bids and RFPs on its official Bid Postings (CivicEngage) portal at the City website; that portal is the primary location for solicitations and contract opportunities for vendors and contractors.
What procurement requirements does City of Decatur publish for vendors?
The City of Decatur’s Purchasing Division page publishes vendor requirements, including headings for Insurance Requirements and Prevailing Wage; solicitation-specific insurance limits, bonding, required forms and contract terms are provided on the Purchasing page and within each solicitation.
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Expiring contracts, renewals, and award history
Competitor contract data and source files
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Date: Sep 15, 2026Type: Meeting mention
The Civil Service Commission held a closed session to consider personnel matters. Under unfinished business, the Commission approved final scores and eligible registers for both a Library Assistant position and a Water Plant Operator III position. New business focused on the election of Commission officers, with a new Chair and Vice Chair selected, as well as the formal receipt and filing of various personnel actions, including appointments and resignations. Additionally, the Commission received an update regarding a potential future appointment to the board.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Where can vendors find procurement policies and standard terms for City of Decatur?
City of Decatur’s Purchasing Division page is the published location for the city's procurement policies and standard terms, listing topics such as Centralized Purchasing, Bidder Selection, Purchase Orders, Insurance Requirements, Prevailing Wage, Taxes, Invoices & Payments, and Auctions/Surplus.