The City of Waukegan is soliciting sealed proposals for the FY2027 Sidewalk Program, which covers repairs and replacement of City sidewalks. Proposals must be submitted in a sealed envelope with a completed, notarized application and the proposal form, and a 10% bid bond is required. Bids are due October 20, 2026, at 9:00 a.m. Central time.
The City of Waukegan is soliciting sealed proposals for the FY2027 Sidewalk Program, which covers repairs and replacement of City sidewalks. Proposals must be submitted in a sealed envelope with a completed, notarized application and the proposal form, and a 10% bid bond is required. Bids are due October 20, 2026, at 9:00 a.m. Central time.
Sole Source:Only if truly proprietary or an essential system upgrade; coordinate justification and seek a City Council waiver.
Coops:Frequently procures through Sourcewell, State of Illinois Joint Purchasing, and Lake County/OMNIA; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Waukegan uses sole source on a limited basis for truly proprietary technology or essential system upgrades. Work with the requesting department to draft a sole source justification and request a City Council waiver. If the fit is not clear-cut, deprioritize this path and pivot to cooperative contracts to avoid delays.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The City of Waukegan actively uses cooperative purchasing (confirmed use of Sourcewell, authorization for State joint purchasing, and ability to piggyback Lake County/OMNIA). Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from City of Waukegan
City of Waukegan Environment & Sustainability Committee Meeting
Date: Oct 5, 2026Type: Meeting mention
The committee meeting focused on a resolution to approve the seventh amendment to an agreement between the city and Amsky and Associates LLC concerning the property at 801 South Market Street. This amendment extends the repurchase date for the property to allow for the completion of environmental cleanup and remediation closeout procedures. A scheduled presentation by Swallco was postponed to a future date due to the presenter's absence.
City Of Waukegan Community Development Committee And Finance And Purchasing Committee Meeting
Date: Sep 8, 2026Type: Meeting mention
The meetings covered multiple agenda items across two committees. The Community Development Committee addressed a map amendment for a zoning change on Green Bay Road and discussed a request for the disconnection/de-annexation of three parcels to bring them under uniform jurisdiction with other properties. The Finance and Purchasing Committee approved a payment to Civic Plus for annual services, authorized a settlement agreement for legal case number 2025 LA 000176, approved a resolution for services with Lindle Marine Contractors Inc. regarding water plant maintenance, and approved an agreement with Geocentech Consultants, Inc. for engineering services related to lead service line replacements and a feasibility study for PFAS compliance.
Key Contacts
Public-sector contacts connected to City of Waukegan.
Who manages procurement and purchasing for the City of Waukegan?
The Director of Finance & Administration oversees centralized purchasing for the City of Waukegan; departmental Agency Heads manage day-to-day purchases, and the City Council holds statutory authority to approve contracts and waive bidding per the City Purchasing Manual.
Where does the City of Waukegan post bids and RFPs?
The City of Waukegan posts public solicitations and RFPs on its official Bid Postings page (waukeganil.gov/CivicEngage). Vendors should monitor that portal for posted solicitations, bid documents, submission instructions, and any required registration steps for each opportunity.
How do vendors complete vendor registration with the City of Waukegan?
Vendors complete registration using the City of Waukegan Vendor Registration Form on the City Form Center; the form requests company, tax, and contact details, a W-9, Certificate of Good Standing, and allows State certification attachments. For assistance, contact wkpurchasing@waukeganil.gov.
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City of Waukegan Meeting Minutes
Date: Sep 21, 2026Type: Meeting mention
The meetings covered multiple agenda items including the approval of minutes from the previous month. The Public Works and Infrastructure Committee discussed public hearings regarding the 2025 CAPER program and the 2026 annual action plan, approved storm damage cleanup and hauling services from JPC Tree Care LLC, authorized the procurement of liquid deicer from Industrial Systems, approved an amendment for retaining wall engineering at the train station, and approved a local match for the Washington Street corridor improvements. The Public Safety Committee discussed the prevalence of illegal off-road vehicles and ATVs, approved an agreement with Lexipol for law enforcement policy management, and discussed a potential allocation for facility improvements at the police station, recommending a detailed study and bidding process instead of an immediate lump-sum allocation.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Waukegan meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Waukegan procure?
The City of Waukegan commonly procures routine supplies and materials, equipment, construction projects, and professional services such as engineering, architectural, and land surveying. Vendors should consult the City Purchasing Manual for category-specific procedures and bidding thresholds.
What procurement requirements does the City of Waukegan publish for vendors?
The City of Waukegan Purchasing Manual requires performance bonds for construction or significant projects and insurance certificates naming the City as additional insured. The Vendor Registration form requires a W-9 and Certificate of Good Standing; solicitation documents list exact coverage limits and forms required.
How does the City of Waukegan approve procurement contracts and awards?
The City of Waukegan centralizes purchasing under the Director of Finance & Administration; Agency Heads prepare procurements and change orders, the Mayor or Director may authorize emergency purchases, and the City Council approves recommended vendors, bidding waivers, and contract increases meeting approval thresholds.
Where can vendors find procurement policies and standard terms for the City of Waukegan?
Vendors can find procurement policies and standard terms in the City of Waukegan Purchasing Manual on the City Document Center. It documents competitive-bidding thresholds, emergency purchase rules, bond and insurance requirements, and purchase-order and change-order procedures.
What supplier diversity or local vendor preference programs does the City of Waukegan use?
The City of Waukegan accepts State of Illinois supplier diversity certifications via the Vendor Registration Form, including BEP, MBE, FBE, PBE, and VBP. Vendors should upload applicable certifications during registration and check solicitations for any program-specific preferences.