This Request for Comments on Contingency Based Revenue Optimization Services draft scope of work is to help refine a potential subsequent Request for Proposal.
The City of Vallejo invites qualified revenue audit, recovery, tax administration and related firms to comment on the attached draft scope of work. The City intends to use this market input to refine a potential subsequent Request for Proposals (RFP). Comments should identify feasible services, practical constraints, suggested revisions and compensation terms that protect City revenue while supporting a competitive response.
This Request for Comments (RFC) is the first stage of a two-stage process. It requests information and comments only. It does not solicit binding proposals, select a consultant, establish a shortlist, authorize work or result in a contract award. Any subsequent selection would occur through a separately issued RFP and applicable City approvals. This RFC does not result in a contract award.
The Request for Comment includes:
· Request for Comment Contingency Based Revenue Optimization Services directive
· Attachment 1: Contingency Based Revenue Optimization Services Scope of Work
The work generally consists of, but is not limited to:
Naval Chapel HUD Grant Base Scope:
Envelope Upgrades
• Wall shingle repair / replacement
• Wood trim repair / replacement
• Front & side wood stair repair
• Prep /paint exterior (building permit not required for repainting)
• Gutter / rainwater leader repair incl. leaf guards
• Confirm walkway from street meets slope & cross-slope criteria
Quarters A NPS Grant Base Scope:
• Rated sheetrock at basement ceiling
• Crawlspace access openings
• Patch / match / paint disrupted plaster
• Wheelchair lift and landing
• Handrails at front porch
• Accessible restroom upgrades
• Handrails at all stairs
• Sleepered raised floor at glassed-in porch
Required accessible signage
• Foundation repairs, re-point int. basement masonry
• Sill bolting throughout at foundation to first-floor floor framing
• Shear transfer clips at framing to sills at foundation
• Blocking at first-floor joist bays at support girders
• Vertical load upgrades, bolt c-channels to wood girders in basement
• Wooden post base and cap connections at basement
• Shear walls / foundation at basement line 4.5- coord. with possible first floor shear walls above
• Masonry chimney bracing at floor lines, and above roof
• Electrical circuit for wheelchair lift
• Misc. electrical / plumbing upgrades as required when uncovered by seismic work
• Adjust plumbing or furr around at basement ceiling to install sheetrock ceiling
• Cap plumbing to unused bathrooms
Quarters A HUD Grant Base Scope:
• Prep /paint exterior, repair wood elements as required
• Re-point exterior masonry chimneys at roof as required
• Replace existing composition shingle roofing & repair existing sheet metal roofing
• Strip and recoat existing sheet metal roofing
• Gutter / rainwater leader repair
See the attached Plans, Specifications, and Addendum Nos. 1-5.
The City of Vallejo seeks a professional engineering consultant for the Mare Island Causeway Bridge Control System Project; this is a services procurement, not a grant funding opportunity. Services include inspecting and assessing the bridge, preparing rehabilitation recommendations and contract documents, obtaining permits, conducting tests and surveys, and supporting grant applications. The scope also covers control-system refurbishment, bridge operating and balancing mechanisms, remote operation, recommended repairs, construction support, and project closeout.
Sole Source:If sale is less than $100,000, use sole source.
Coops:Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Vallejo — Pursue sole source only for highly specialized, proprietary technology (especially for public safety) or where needed to maintain service continuity. Align with Municipal Code Chapter 3.20. Work with the requesting department to prepare the sole source justification. City Council approval is required for amounts over $100,000. If your product does not clearly meet these criteria, pivot to the cooperative purchasing path.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Vallejo has used cooperative purchasing to expedite buys and bypass formal competitive bidding and local preference requirements. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Vallejo Contracts
Track vendor wins and renewal opportunities
OpenGov, Inc. at City of Vallejo
Effective: Mar 1, 2026Expires: Sep 30, 2026Expiration date locked.
This Professional Services Agreement between OpenGov, Inc. and the City of Vallejo, CA, effective March 1, 2026, through June 30, 2029, is for budget software services and associated professional implementation. The contract has a "Not to Exceed" amount of $440,392.00, though specific billing line items in the Order Form sum to a different total. The agreement includes annual fee adjustments and detailed terms for software and professional services.
GREG NORMAN GOLF COURSE DESIGN COMPANY, LLC at City of Vallejo
Effective: Jun 26, 2018Expires: Sep 30, 2026Expiration date locked.
This Exclusive Right to Negotiate Agreement establishes a framework for exclusive discussions between the City of Vallejo and Greg Norman Golf Course Design Company, LLC to revitalize and potentially redevelop the Blue Rock Springs Golf Course. The Developer will pay a $100,000 non-refundable negotiation fee and a $50,000 security deposit for City costs incurred during the negotiation period. The agreement is effective from June 26, 2018, for an initial six-month period, which can be extended.
PNC Bank, National Association at City of Vallejo
Effective: Nov 15, 2024Expires: Sep 30, 2026Expiration date locked.
This document primarily details a Lease Agreement (Number 98986049-4) between the City of Vallejo and PNC Bank, National Association, for the lease of 130 E-Z-GO RXV Elite golf carts over a 60-month term starting November 15, 2024, for a total amount of $964,847.00. It also includes a Second Amendment to an existing Golf Course Management Agreement between the City of Vallejo and Touchstone Golf, LLC, effective August 6, 2024, concerning golf cart provisions. Supporting documents, amendments, payment schedules, and insurance forms are part of the file.
GREG NORMAN GOLF COURSE DESIGN COMPANY, LLC at City of Vallejo
Effective: Jul 3, 2018Expires: Sep 30, 2026Expiration date locked.
This First Amendment, effective December 26, 2018, modifies an existing "Exclusive Right to Negotiate Agreement" originally dated July 3, 2018, between the City of Vallejo and Greg Norman Golf Course Design Company, LLC. The amendment assigns the agreement to Blue Rock Springs, LLC and extends the agreement's term from its original expiration of December 31, 2018, to a new expiration date of March 31, 2019.
Blue Rock Springs, LLC. at City of Vallejo
Effective: Jul 3, 2018Expires: Sep 30, 2026Expiration date locked.
This document is a Third Amendment to an Exclusive Negotiations Agreement (ENA) between the City of Vallejo and Blue Rock Springs, LLC (a joint venture of Greg Norman Company and Lewis Group). The amendment, dated June 25, 2019, extends the negotiation period for the Blue Rock Springs Golf Course and Housing Project until January 2, 2021. It modifies sections of the original ENA, incorporates a project concept, and addresses potential fiscal impacts and challenges related to development restrictions due to ongoing negotiations with Syar Industries, Inc. The amendment clarifies terms for negotiations, deliverables, and lobbying restrictions, aiming to advance the project towards environmental review and entitlement.
Early Buyer Signals
Board meetings and strategic plans from City of Vallejo
Laurel Planning Commission Regular Meeting
Date: Oct 19, 2026Type: Meeting mention
The commission held a session that included the annual recognition and appreciation of the planning commissioners. The City Council liaison provided a report regarding ongoing local development, specifically highlighting the progress of the Costco and Chick-fil-A projects. The commission conducted a public hearing regarding the Surf Thru Car Wash proposal, which entails the subdivision of a 10.86-acre parcel on Sonoma Boulevard and Broadway to facilitate the construction of a new automatic car wash facility and related site improvements.
The committee discussed extending the cycle 9 idea collection phase through the end of October. Procedures for community members providing informational presentations to the committee were established, affirming that such presentations should occur during the community forum rather than as agendized items. Additionally, members shared updates on outreach initiatives, specifically focusing on engagement strategies within local schools to encourage youth participation in the participatory budgeting process.
Solano County Transit Board Of Directors Meeting
Key Contacts
Public-sector contacts connected to City of Vallejo.
Oscar AlcantarAssistant Public Works Director – Maintenance
Frequently asked questions
Who manages procurement and purchasing for City of Vallejo?
The City Manager is designated as the Purchasing Agent for City of Vallejo; the City Attorney is designated for certain legal or technical procurements, and the Purchasing Agent may delegate authority in writing (Vallejo Municipal Code Chapter 3.20).
Where does City of Vallejo post bids and RFPs?
City of Vallejo posts bids and RFPs on its PlanetBids vendor portal, with links from the City’s RFPs & Procurement/Bids web page. Registering on PlanetBids enables vendors to receive notices, download solicitation documents, and view addenda and submission instructions.
How do vendors complete vendor registration with City of Vallejo?
Vendors register on the City of Vallejo’s PlanetBids vendor portal, linked from the City’s RFPs & Procurement/Bids page. Registration subscribes vendors to solicitation notices and addenda and provides access to download documents and receive submission instructions when provided by the solicitation.
The board discussed operational updates including ridership growth and the hiring of a new operations manager. A significant portion of the meeting focused on a recent joint session with the Solano Transportation Authority board to address public transportation visioning, service redundancies, and future collaboration strategies for Solano Express. The board also held an awards ceremony recognizing Transdev employees for outstanding service and safety contributions, followed by a state legislative update.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Vallejo meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Vallejo procure?
City of Vallejo procures materials, equipment, services, professional services, and public works projects, and the purchasing ordinance includes provisions for design‑build procurements. These durable procurement categories and selection-method rules are codified in Vallejo Municipal Code Chapter 3.20.
Does City of Vallejo use cooperative purchasing or piggyback contracts?
Vallejo Municipal Code Chapter 3.20 authorizes purchases obtained through a cooperative or another public agency purchasing agreement, provided the cooperative substantially complies with Chapter 3.20; such cooperative purchases must meet the chapter’s procurement procedures and thresholds.
What vendor requirements does City of Vallejo publish for procurement?
Chapter 3.20 requires written contracts for amounts of $5,000 or more, permits bid security or bonds for formal bids, mandates nondiscrimination clauses, and ties local‑preference eligibility to a current Vallejo business license and paid business license tax. Solicitations list any specific insurance, bonding, or cybersecurity terms.
How does City of Vallejo approve procurement contracts and awards?
The City Manager (Purchasing Agent) may approve contracts and purchase orders up to $100,000 for City of Vallejo; awards above $100,000 must be made by the City Council, after which the Purchasing Agent executes the contract. The ordinance also sets related change‑order and amendment limits.
Where can vendors find procurement policies and standard terms for City of Vallejo?
Vendors can find City of Vallejo procurement policies in Vallejo Municipal Code Chapter 3.20, which codifies purchasing rules, selection methods, thresholds, bidding and bond requirements, local preference, and contract amendment rules used in City procurements.
What supplier diversity or local vendor preference programs does City of Vallejo use?
Chapter 3.20 establishes a local purchasing preference for qualifying "local businesses" in City of Vallejo, providing up to a five percent preference of the local business' total bid price, subject to eligibility criteria and cost‑differential limits specified in the ordinance.
