The purpose of this Request for Proposals (RFP) is to seek proposals from qualified firms to conduct an application controls audit of the City’s Vector Scheduling System used by the Tempe Fire Medical Rescue Department (TFMRD). Vector Scheduling (Vector) is a workforce scheduling application designed for fire departments, emergency medical services, and other public safety agencies. The application automates complex staffing and scheduling processes, including shift assignments, minimum staffing requirements, overtime allocation, employee callbacks, leave requests, and shift trades. It applies agency-specific staffing rules, labor agreements, employee qualifications, and scheduling restrictions to help ensure appropriate staffing levels. Vector also provides reporting and data management capabilities to support staffing oversight, overtime monitoring, and payroll processing, and to help management analyze staffing needs and overtime trends. TFMRD implemented Vector in November 2024 and has since managed the scheduling for over 1.2 million hours valued at an estimated $50,000,000.
The City of Tempe seeks to contract with a qualified vendor to provide relocation and enforcement services within the City of Tempe. The City anticipates awarding a single contract to the most qualified, responsive, and responsible Contractor. These services must comply with City of Tempe Shared Active Transportation Vehicle (SATV) Right-Of-Way Use License Terms and Conditions and Ordinance NO. O2026.33 of the Tempe City Code.
City of Tempe, AZ allows sole source for highly specialized offerings when the product is proprietary, required for compatibility with existing systems, or needed for continuity of service. Coordinate with the end-user to build the business case and work with the Procurement Division to complete the sole source justification form citing City Code Sec. 26A-12. If the purchase exceeds $100,000, be prepared for City Council approval.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Tempe Contracts
Track vendor wins and renewal opportunities
CobbleStone Systems at City of Tempe
Effective: Jun 24, 2016Expires: Sep 30, 2026Expiration date locked.
This Contract Award Notice from the City of Tempe details the procurement of a contract management software solution from CobleStone Systems Corp, identified by Contract Number IT16-001-01. The contract is effective from June 24, 2016, to June 23, 2018, and outlines pricing for annual maintenance, software licenses, installation services, training, and travel expenses, along with payment terms.
Paymentus Corporation at City of Tempe
Effective: Jun 4, 2025Expires: Sep 30, 2026Expiration date locked.
This document is Amendment 2 to a Master Services Agreement between Paymentus Corporation and the City of Tempe, amending the original agreement dated September 1, 2018. Effective June 4, 2025, it updates the service fee schedule (Schedule A) for Vendor Hosted SaaS Mobile/Web Payment Process Services, specifically adding Advanced Payment Methods and a $5.95 per item fee for Returns/Chargebacks for Non-Utility (Miscellaneous Governmental Services). Other fees remain unchanged.
Paymentus Corporation at City of Tempe
Effective: Apr 14, 2023Expires: Sep 30, 2026Expiration date locked.
This contract modification approves a Statement of Work for Paymentus Corporation to develop and implement a no-cost automated ECM campaign for Tempe Water Utilities. This 'no cost' arrangement is contingent on the upcoming approval of a 2-year renewal of the primary contract, with the new term projected to begin on August 1, 2025.
Paymentus Corporation at City of Tempe
Effective: May 1, 2025Expires: Sep 30, 2026Expiration date locked.
This Statement of Work details the production changes Paymentus Corporation will implement for the City of Tempe Utilities. The project focuses on integrating the Paymentus Payment ROTP Portal with JustFOIA to facilitate one-time public records payments through URL Parameter Passing. The document outlines the scope, responsibilities of both Paymentus and the City of Tempe, operational assumptions, change control procedures, out-of-scope items, a project schedule targeting deployment in May 2025, and the associated fees.
CobbleStone Systems Corp. at City of Tempe
Effective: Jul 1, 2025Expires: Sep 30, 2026Expiration date locked.
This invoice from CobbleStone Systems Corp. to the City of Tempe details an annual support renewal for 'Contract Insight Enterprise Deployed' software. The total amount for this service is $18,971.99, associated with Purchase Order 419376. The invoice is dated July 1, 2025, with a due date of July 31, 2025, indicating the service period begins on the invoice date.
Early Buyer Signals
Board meetings and strategic plans from City of Tempe
Development Review Commission Development Review Commission Hearing
Date: Oct 27, 2026Type: Meeting mention
The Commission addressed several consent agenda items, including use permits for a massage establishment, an engineered shade structure, a tobacco retailer, an arcade bar, an accessory RV garage, and a duplex development. Additionally, the Commission held a public hearing regarding the relocation and replacement of a wireless telecommunications facility. This discussion included an overview of federal permitting requirements, environmental compliance, and the impact of the proposed tower on network coverage.
Tempe City Council And Development Review Commission Joint Meeting
Date: Oct 26, 2026Type: Meeting mention
The meeting featured a presentation showcasing recent development projects. The primary discussion focused on the draft affordable housing development bonus program, covering an analysis of current housing cost burden statistics, the legal framework regarding incentive-based housing programs in Arizona, and the proposed mechanics of the bonus program. The program aims to offer voluntary incentives such as increased residential density, height allowances, and parking reductions in exchange for guaranteeing affordable housing units through 30-year covenants tied to area median income tiers.
Tempe City Council Work Study Session
Key Contacts
Public-sector contacts connected to City of Tempe.
Who manages procurement and purchasing for City of Tempe?
The City of Tempe’s Procurement Division, within Financial Services, manages citywide acquisition of materials, supplies and services; architectural and engineering procurements are treated as exceptions. See the City of Tempe Financial Services — Procurement page for office scope and contact details.
Where does City of Tempe post bids and RFPs?
The City of Tempe posts solicitations on a Bonfire e‑procurement portal; solicitation listings and bid results are published on the City of Tempe Financial Services — Procurement pages, and procurement contracts are publicly accessible via the City of Tempe Open Tempe contracts catalog.
How do vendors complete vendor registration with City of Tempe?
Vendors register via the City of Tempe Bonfire supplier registration page; the City of Tempe Supplier Registration instructions direct vendors to create a Bonfire account and select UNSPSC commodity codes that match their business for solicitation notifications.
The meeting included the issuance of proclamations for Lights on Afterschool and Hindu Heritage Month. Key discussion topics included regional storm-related damage and recovery efforts, guidelines regarding campaign activity during city council meetings, and a detailed presentation on the 2026-2029 opioid response plan. The opioid response strategy focuses on prevention, recovery, and enforcement measures, utilizing settlement funding to improve community safety and resource accessibility.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Tempe meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Tempe procure?
The City of Tempe procures broad categories of materials, supplies and services to support municipal operations. The City also disposes of surplus or excess materials through a surplus-property sale/auction process described on the City of Tempe procurement pages.
What procurement requirements does City of Tempe publish for vendors?
City of Tempe solicitation documents posted to the Bonfire portal and Procurement pages set solicitation-specific vendor requirements. Solicitations commonly require contractors to maintain applicable federal, state and local licenses and permits and list required insurance, bonding, and other compliance terms in posted documents.
How does City of Tempe approve procurement contracts and awards?
The City of Tempe’s Procurement Division within Financial Services is the primary buying office that manages acquisitions and administers contract awards; vendors should use the Procurement contact information on the City of Tempe Financial Services — Procurement page to confirm solicitation-specific award authority and next steps.
Where can vendors find procurement policies and standard terms for City of Tempe?
Procurement policies, solicitation terms, bid results and contract information for the City of Tempe are published on the City of Tempe Financial Services — Procurement pages and on the City of Tempe Open Tempe procurement/contracts pages; the Bid Results/Solicitation Status page also lists award and status information.
