What products and services does the City of Phoenix procure?

The City of Phoenix procures goods, services, construction, professional services, and department program contracts (for example, human services contracts). Category-specific solicitations and requirements are posted on the City Solicitation Portal and on departmental procurement pages.

What procurement requirements does the City of Phoenix publish for vendors?

Vendors must register and comply with solicitation-specific forms and contract terms published in each solicitation. Typical requirements include insurance, bonding, licensing, cybersecurity, and background checks; vendors should review each solicitation and contract document for exact compliance details.

How does the City of Phoenix approve procurement contracts and awards?

City of Phoenix approves contracts under the City Procurement Code (Chapter 43) with administration through the City Procurement Section in the Finance Department. Chapter 43 and Finance procurement regulations define approval thresholds, signature authorities, and required approvals for awards and contracts.

Where can vendors find procurement policies and standard terms for the City of Phoenix?

Procurement policies and standard terms are published in the City Procurement Code (Chapter 43) and on the City’s Finance/Procurement policy pages. Program-level procurement policies, such as the Sustainable Purchasing program, are also published on phoenix.gov.

What supplier diversity or local vendor preference programs does the City of Phoenix use?

The City of Phoenix administers supplier-diversity and small-business certification programs through the City Equal Opportunity Department, including SBE, DBE, and ACDBE certifications. The Equal Opportunity Department pages provide certification criteria, benefits, and application instructions.

City of Phoenix

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Buyer type:: City
Location:: Phoenix, AZ
Country:: US

City of Phoenix RFPs

Active opportunities open for bidding

INVITATION FOR BID IFB-27-FMD-0415 EVAPORATIVE COOLER MAINTENANCE AND REPAIR
Posted
Sep 21, 2026
Closes
Oct 15, 2026
The City of Phoenix is soliciting bids for evaporative cooler maintenance and repair services.
Cartographic Services RFP
Posted
Sep 23, 2026
Closes
Oct 23, 2026
The City of Phoenix Parks and Recreation Department seeks cartographic design services to create high-quality trail maps covering more than 41,000 acres of mountain preserves and desert parks and over 200 miles of trails. The contractor will use City GIS data and software to design, update, and maintain print, web, and mobile maps, including accessible digital maps, trail difficulty information, and extreme-heat warnings. Deliverables include kiosk and pocket-sized maps, digital and geoPDF versions, and final source files; offers are due October 23, 2026, at 2:00 p.m. Phoenix time.
Traffic Sign Blanks
Posted
Sep 22, 2026
Closes
Oct 14, 2026
Purchase and supply of miscellaneous aluminum sign blanks.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
207536
Employee FTE
Full-time equivalent employees.
16,254.8
Population
Population size to gauge opportunity scale.
1,665,481
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
38 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Phoenix

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
38 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If the solution is unique or critical for continuity and no coop fit exists, request sole source with justification; note City Council approval if the award exceeds $250,
- Coops: City of Phoenix actively uses cooperative purchasing to accelerate awards. Frequently procures through the State of Arizona Cooperative Program (SPO) / Arizona State Purchasing Cooperative, Arizona Statewide Contracts, and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Phoenix, AZ occasionally approves sole source for specialized or continuity-critical needs.
- Actions: Coordinate with the Purchasing Division to complete required single-source/urgency justification forms referencing City policy and code. Include market research and exclusivity/proprietary support as applicable.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- City of Phoenix actively uses cooperative purchasing to accelerate awards. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Phoenix Contracts

Track vendor wins and renewal opportunities

AP Fire Protection at City of Phoenix
Effective: Jul 10, 2026Expires: Expiration date locked.
This document is Amendment 5 to an existing Term Contract for Fire Protection services with AP Fire Protection. The amendment modifies various sections, including instructions, standard terms and conditions, and special terms and conditions. It also introduces new provisions such as Subsection 35 for Aviation Notice and Aviation Supplemental Terms and Conditions applicable to all Airport Contracts, along with references to Exhibits B, C, D, F Attachment A, and Attachment B.
Benevate, Inc. dba Neighborly Software at City of Phoenix
Effective: Jun 23, 2024Expires: Expiration date locked.
The City of Phoenix has entered into a Cooperative Purchasing Agreement (COOP-24-0227) with Benevate Inc., dba Neighborly Software, for cloud-based grant management solutions. This agreement, effective June 23, 2024, and expiring after five years, leverages an existing master agreement (22RP020) held by the City of Scottsdale. The contract outlines specific software services, implementation costs, and annual subscription fees for various City of Phoenix departments, such as Neighborhood Services and Housing, covering a five-year term.
Benevate LLC at City of Phoenix
Effective: Jun 15, 2026Expires: Expiration date locked.
This document is Amendment No. 002 to the City of Phoenix's contract (SRM/SAP Contract No. 4701007489) for "Neighborly Software," effective June 15, 2026. The amendment primarily formalizes a name change from Benevate Inc., dba Neighborly Software, to Benevate, LLC. Additionally, it updates and adds several insurance requirements under Section 8, specifically concerning Technology Errors and Omissions Liability, Professional Liability, Network Security and Privacy Liability, and Media Liability, each with specific coverage amounts. All other contract prices, terms, and conditions remain unchanged.
Benevate, Inc. dba Neighborly Software at City of Phoenix
Effective: Feb 14, 2025Expires: Expiration date locked.
This document is Amendment 001 to an existing contract between the City of Phoenix and Benevate Inc., doing business as Neighborly Software (SRM/SAP Contract No. 4705001441). Effective February 14, 2025, the amendment adds two annual fees of $1,000.00 each for Single Sign-On with Azure Active Directory, specifically for Housing and Neighborhood Services departments. All other terms and conditions of the original contract remain unchanged.
OpenGov, Inc. at City of Phoenix
Effective: Aug 14, 2023Expires: Expiration date locked.
This document, Amendment No. 10, modifies the City of Phoenix Agreement No. 144640 with OpenGov, Inc. It incorporates a new Statement of Work (PS-04460) and Order Form (Q011337) for professional services. The services include professional services deployment, specifically for solicitation template configuration and training, at a fixed price of $30,750.00. The amendment also updates confidentiality and data protection clauses. The services commenced on August 14, 2023, and are expected to conclude by August 14, 2024.

Early Buyer Signals

Board meetings and strategic plans from City of Phoenix

Fast-Track Cities Hiv Care, Community, And Collaboration Subcommittee Notice Of Results
Date: Sep 23, 2026Type: Meeting mention
The subcommittee discussed strategies to increase collaboration with other City committees and reviewed a research project overview regarding multilevel determinants and practice-informed solutions to improve HIV transmission risk reporting in Arizona. Additionally, the committee addressed workplan updates, received general updates, and facilitated committee member announcements.
Development Advisory Board Notice Of Results
Date: Sep 17, 2026Type: Meeting mention
The board meeting included the introduction of new board members representing neighborhood interests and contractors. The board held a call to the public, presented information regarding current policies and procedures, and engaged in a discussion to generate suggestions for future meeting agenda items.
City Of Phoenix Community Services And Education Subcommittee Meeting Results
Date: Sep 23, 2026Type: Meeting mention
The subcommittee heard the Head Start Birth to Five monthly report for July regarding specific districts. Discussion topics included an update on the citywide Attendance Matters Phoenix initiative and an update regarding Supplemental Nutrition Assistance Program (SNAP) navigation support and flexible financial assistance. Additionally, the meeting included a call to the public.

Key Contacts

Public-sector contacts connected to City of Phoenix.

Luis Marquez AdornoAccountant III

*******@************

+1 (***) ***-****

Almira Shaw SantosAccountant IV

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Phoenix?

The City of Phoenix Procurement Section in the Finance Department manages procurement and purchasing for the City. The Procurement Section administers solicitations, contract administration, and vendor services and is listed on the City Finance/Procurement pages and solicitation contact attachments.

Where does the City of Phoenix post bids and RFPs?

The City of Phoenix posts bids and RFPs on the City Solicitation Portal (solicitations.phoenix.gov). This OpenGov-powered portal is linked from the Finance/Procurement pages; vendors use it to view solicitations, obtain documents, and submit responses.

How do vendors complete vendor registration with the City of Phoenix?

Vendors register with the City of Phoenix via the procurePHX vendor-registration portal to receive solicitation notices and conduct business with the City. The procurePHX vendor registration page provides account setup steps, required information, and instructions for maintaining vendor records.

City of Phoenix

City of Phoenix RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Phoenix

City of Phoenix Contracts

AP Fire Protection at City of Phoenix

Benevate, Inc. dba Neighborly Software at City of Phoenix

Benevate LLC at City of Phoenix

Benevate, Inc. dba Neighborly Software at City of Phoenix

OpenGov, Inc. at City of Phoenix

Early Buyer Signals

Fast-Track Cities Hiv Care, Community, And Collaboration Subcommittee Notice Of Results

Development Advisory Board Notice Of Results

City Of Phoenix Community Services And Education Subcommittee Meeting Results

Key Contacts

Frequently asked questions

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City of Phoenix RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Phoenix

City of Phoenix Contracts

AP Fire Protection at City of Phoenix

Benevate, Inc. dba Neighborly Software at City of Phoenix

Benevate LLC at City of Phoenix

Benevate, Inc. dba Neighborly Software at City of Phoenix

OpenGov, Inc. at City of Phoenix

Early Buyer Signals

Fast-Track Cities Hiv Care, Community, And Collaboration Subcommittee Notice Of Results

Development Advisory Board Notice Of Results

City Of Phoenix Community Services And Education Subcommittee Meeting Results

Key Contacts

Frequently asked questions

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