Description: 1. Introduc�on Southern Arkansas University Tech (SAU Tech) is solici�ng Statements of Qualifica�ons from qualified architectural firms licensed to prac�ce in the State of Arkansas to provide professional architectural and engineering services for the renova�on of the historic Shumaker Barracks located on the SAU Tech campus in East Camden, Arkansas (Calhoun County). This project is an�cipated to be funded, in whole or in part, through a grant awarded by the Arkansas Natural and Cultural Resources Council (ANCRC). The selected firm will be expected to demonstrate experience with historic preserva�on projects, adap�ve reuse, state-funded projects, and compliance with applicable grant requirements and historic preserva�on standards. This RFQ is issued solely for the purpose of selec�ng the most qualified firm. Compensa�on will be nego�ated with the selected firm following a qualifica�ons-based selec�on process in accordance with applicable Arkansas procurement requirements. 2. Project Background The Shumaker Barracks are historically significant structures constructed during World War II as part of the former Shumaker Naval Ammuni�on Depot. The facili�es represent an important component of Arkansas's military and cultural history and contribute to the historic character of the SAU Tech campus. SAU Tech intends to renovate the barracks to preserve the historic structure while adap�ng it to support current and future campus needs. The exact scope of renova�on will be refined during project planning and design. Funding for the project is an�cipated through an Arkansas Natural and Cultural Resources Council (ANCRC) grant and may require compliance with historic preserva�on guidelines and coordina�on with applicable state agencies. The Shumaker Barracks represent an important component of Arkansas's World War II military history and contribute significantly to the historic character of the SAU Tech campus. As a result, SAU Tech seeks a design team with demonstrated exper�se in balancing historic preserva�on objec�ves with contemporary building code, accessibility, life-safety, and programma�c requirements. The selected firm shall work collabora�vely with SAU Tech, the Arkansas Historic Preserva�on Program (AHPP), and other applicable stakeholders to ensure that proposed improvements preserve the historic integrity of the facility while achieving the SAU Tech's opera�onal and programma�c goals. 3. Scope of Services The selected architectural firm shall provide comprehensive professional services, including but not limited to: Phase 1 - Exis�ng Condi�ons Assessment • Review exis�ng facility condi�ons. • Conduct site visits and field inves�ga�ons. • Evaluate structural, architectural, mechanical, electrical, plumbing, and civil components as required. • Iden�fy code compliance, ADA accessibility, life safety, and building envelope considera�ons. • Document exis�ng condi�ons and renova�on constraints. Phase 2 - Programming and Schema�c Design • Meet with SAU Tech stakeholders to determine project goals and space requirements. • Develop conceptual renova�on alterna�ves. • Prepare preliminary cost es�mates. • Coordinate with grant requirements and historic preserva�on objec�ves. Phase 3 - Design Development • Advance selected design concepts. • Develop architectural and engineering design solu�ons. • Coordinate with university representa�ves and regulatory agencies. • Incorporate historic preserva�on recommenda�ons as appropriate. Phase 4 - Construc�on Documents • Prepare complete plans and specifica�ons suitable for public bidding. • Incorporate applicable building codes and regula�ons. • Coordinate required reviews and approvals. Phase 5 - Bidding Assistance • Assist SAU Tech during procurement and bidding. • Respond to bidder ques�ons. • Issue addenda as required. • Assist with evalua�on of bids. Phase 6 - Construc�on Administra�on • Conduct site observa�ons. • Review shop drawings and submitals. • Respond to Requests for Informa�on (RFIs). • Review contractor pay applica�ons. • Assist with project closeout ac�vi�es. Historic Preserva�on Services The selected firm shall demonstrate experience with: • Historic preserva�on and rehabilita�on projects. • Adap�ve reuse of historic structures. • Secretary of the Interior's Standards for the Treatment of Historic Proper�es. • Coordina�on with the Arkansas Historic Preserva�on Program (AHPP). • Prepara�on of documenta�on required for ANCRC-funded historic preserva�on projects. • Integra�on of modern building systems while preserving historic character-defining features. 4. Minimum Qualifica�ons Firms responding to this RFQ shall: 5. Be licensed and authorized to prac�ce architecture in the State of Arkansas. 6. Demonstrate experience with adap�ve reuse and renova�on projects. 7. Demonstrate experience with historic preserva�on projects of similar size and complexity. 8. Demonstrate experience with publicly funded projects. 9. Have the capability to provide all required mul�disciplinary services directly or through qualified consultants. 10. Have no conflict of interest that would prevent performance of the required services. Historic Preserva�on Experience Because the project involves the rehabilita�on of a historically significant World War II-era barracks facility and is an�cipated to be funded through an Arkansas Natural and Cultural Resources Council (ANCRC) grant, responding firms should demonstrate experience with historic preserva�on and rehabilita�on projects involving na�onally, state, or locally significant historic resources. Preference may be given to firms that can document successful coordina�on with the Arkansas Historic Preserva�on Program (AHPP), compliance with the Secretary of the Interior's Standards for the Treatment of Historic Proper�es, and experience administering or suppor�ng ANCRC- funded preserva�on projects. Such experience will be considered beneficial in ensuring grant compliance, successful project delivery, and preserva�on of the historic integrity of the Shumaker Barracks. 4. Selec�on Criteria Qualifica�ons will be evaluated using the following criteria: • Proposed project team qualifica�ons and experience- Up to 25 points • Experience with Historic preserva�on, rehabilita�on, and adap�ve reuse projects, including coordina�on with AHPP and/or ANCRC-funded projects - Up to 35 points • Experience with comparable renova�on projects of similar size and complexity - Up to 20 points • Project management approach, schedule, and grant compliance strategy - Up to 10 points • Public-sector and higher educa�on project experience - Up to 5 points • References and past performance - Up to 5 points Interviews may be conducted with shortlisted firms at the discre�on of SAU Tech. 5. Preferred Qualifica�ons Preference may be given to firms demonstra�ng: • Successful comple�on of ANCRC-funded projects. • Experience coordina�ng with the Arkansas Historic Preserva�on Program (AHPP). • Experience applying the Secretary of the Interior's Standards for Rehabilita�on. • Historic preserva�on, adap�ve reuse, or rehabilita�on of military, educa�onal, ins�tu�onal, or World War II-era facili�es. • Experience with public higher educa�on ins�tu�ons and state agencies in Arkansas. • Familiarity with Arkansas procurement requirements and state-funded capital improvement projects. 6. Submission Delivery and Statement of Qualifica�ons Requirements Interested firms shall deliver one (1) electronic copy in PDF format and seven (7) printed copies in a sealed envelope by December 2, 2026, at 1:00 p.m. CST to the following address: Southern Arkansas University Tech Keisha Robinson, Manning Hall Room 110 6251 Hussey Road Camden, Arkansas 71701 The sealed envelope should state "Statement of Qualifica�ons for RFQ SAUT/26-27/05 Architect Shumaker Barracks Renova�on Project " Submissions must use the following format: Cover Leter • Firm name • Address • Contact person • Telephone number • Email address Firm Profile • History and background of the firm • Office loca�ons • Years in opera�on • Number of professional staff Proposed Project Team Qualifica�ons - Up to 25 points • Organiza�onal chart • Key personnel and responsibili�es • Resumes of principal team members • Consultant informa�on Historic Preserva�on and Adap�ve Reuse Experience - Up to 35 points • Historic preserva�on and adap�ve reuse experience • Coordina�on with AHPP or similar agencies, if applicable • ANCRC or other grant-funded project experience, if applicable Comparable Renova�on Projects Experience - Up to 20 points Provide descrip�ons of at least five (5) comparable projects completed within the last ten years, including: • Project name and loca�on • Owner/client • Construc�on cost • Date completed • Scope of services Historic preserva�on considera�ons Project Management Approach - Up to 10 points Describe: • Understanding of the project and historic significance of the barracks • Approach to historic preserva�on and rehabilita�on • Grant compliance strategy • Quality control procedures • Proposed project schedule • Coordina�on approach with AHPP and other reviewing agencies Public-Sector and Higher Educa�on Project Experience - Up to 5 points • State \& Local Agency Alignment: Documented experience navigating public-sector workflows, capital improvement processes, and state procurement regulations. • Campus Environment Familiarity: Proven success working within active higher education campuses, minimizing disruptions to academic schedules, students, and staff. • Stakeholder Coordination: Demonstrated ability to coordinate effectively with university leadership and facilities management. References and Past Performances - Up to 5 points Provide at least three references from comparable projects. Proof of Licensure Include evidence of current Arkansas architectural licensure. 8. Selec�on Process The selec�on process will generally include: 9. Issuance of RFQ 10. Receipt of Statements of Qualifica�ons (SOQ) 11. Evalua�on of SOQ by the Evalua�on Commitee to pick the top five firms 12. Schedule presenta�ons and interviews of the top five firms, if deemed necessary 13. Selec�on of firm 14. Nego�a�on of scope and fee with the selected firm 15. Contract award, subject to funding availability and applicable approvals If nego�a�ons with the selected firm are unsuccessful, SAU Tech reserves the right to nego�ate with the next selected firm. 16. Reserva�on of Rights SAU Tech reserves the right to: • Reject any or all submissions. • Waive informali�es or irregulari�es. • Request addi�onal informa�on from respondents. • Cancel or reissue this RFQ. • Modify the scope of services. • Nego�ate with the most qualified firm. • Award a contract deemed to be in the best interest of the University. 10. Contact Informa�on Please direct all inquiries regarding this Request for Qualifications (RFQ) IN WRITING via email only to Michael Armstrong, Carl Ramsay, and Keisha Robinson by 2:00 p.m. Central Time on or before Tuesday, November 24, 2026, using the email addresses provided below. Michael Armstrong Vice Chancellor for Finance and Administration Southern Arkansas University Tech Email: marmstro@sautech.edu AND Carl Ramsay Director of Physical Plant Southern Arkansas Univ Tech Email: cramsay@sautech.edu AND Keisha Robinson Procurement Manager Southern Arkansas University Tech Email: krobinso@sautech.edu 11. Tenta�ve Schedule Ac�vity Date RFQ Issued November 16, 2026 Ques�ons Due November 24, 2026 by 2 p.m. CST Responses Posted November 25, 2026 SOQ Submission Deadline December 2, 2026 by 1 p.m. CST Interviews December 10, 2026 12. Equal Opportunity Statement Southern Arkansas University Tech is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, na�onal origin, age, disability, veteran status, or any other protected status under applicable law.
State · AR, US
Solicitation files and supporting documents for this bid.
Decision makers connected to this RFP from State of Arkansas.
Adjacent opportunities open for bidding right now.
CityTX
Posted
Oct 29, 2026
Dec 4, 2026
Request for Qualifications (RFQ) from Architectural and Engineering (A/E) firms interested to provide architecture and/or engineering design services for projects involving new construction, major maintenance, renovation, and repairs at City facilities and properties.
State AgencyTX
Posted
Nov 4, 2026
Nov 16, 2026
November 4, 2026 Re: Proposed Contract Funding for Mitigation Reallocation Program (MRP) - Texas General Land Office (GLO) Dear Engineering Service Providers: Attached is a copy of the City of Floresville Request for Qualifications ("RFQ") for engineering services. These services are being solicited to assist the City of Floresville in its application preparation and project implementation of one or more contracts, if awarded, from the Texas General Land Office's (GLO's) Mitigation Reallocation Program (MRP). The City of Floresville is considering applying for such funding to support eligible activities in City of Floresville. Firms may submit proposals for any or all activities listed in the attached Scope of Work. Multiple contracts may be awarded as a result of this solicitation. The City of Floresville will, in its sole discretion, determine the number of contracts awarded, and may decide not to award any contracts. The submission requirements for this proposal are also included on the attached RFQ. Please submit 5 copies of your proposal of services and a statement of qualifications for the proposed services to: Christina Cantu 1120 D. Street Floresville TX 78114 procurement@floresvilletx.gov The deadline for submission of proposals is no later than 3:00 p.m. on Monday, November 16, 2026. It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner. Proposals received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting provider. City of Floresville reserves the right to negotiate with any and all persons or firms submitting timely proposals. City of Floresville is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment or procurement selection without regard to race, color, religion, sex, age, disability, veteran status, or national origin. Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, Veteran-Owned Business Enterprises, and Labor Surplus Area firms are encouraged to submit proposals. RFQ for Engineering/Architectural Services The City of Floresville is seeking to enter into an [engineering/architectural] services contract with a state registered engineer to assist the County in the application preparation and project implementation of its proposed Mitigation Reallocation Program (MRP) project(s), if funded, by the Texas General Land Office (GLO). The following outlines the RFQ: I. Scope of Work A sample detailed Scope of Work provided by GLO for MRP. The engineering contract will encompass all application and project related engineering services to Orange County, including but not limited to the following: II. Statement of Qualifications The County is seeking to contract with a competent engineering firm, registered to practice in the State of Texas. Please provide the following as it relates to your qualifications: - Public works construction including but not limited to mitigation projects, federally funded construction projects, and projects located in this general region of the state. - Transmittal letter including: o Brief statement of the firm's understanding of the scope of the work to be performed; o Confirmation that the firm meets the appropriate state licensing requirements to practice as an Architect/Engineer in Texas; o Confirmation that the firm has not had a record of substandard work within the last five years; o Confirmation that the firm has not engaged in any unethical practices within the last five years; and o Any other information that the firm feels appropriate to support their understanding. - Company Profile - Experience and Qualifications. Set forth your experience and qualifications as they relate to the proposed project in terms of technical scope, tasks involved, deliverable products, and other elements of the work as they relate to the evaluation criteria and all requirements of this RFQ including the following: o Experience with public works construction including but not limited to mitigation projects; o Experience with federally funded construction projects; and o A list of past local government clients, as well as resumes of all engineers/architects/surveyors that will or may be assigned to this project if you receive the engineering/architectural/surveying services contract award. - References. Each firm must furnish a minimum of five (5) references. III. Evaluation Criteria The proposal received will be evaluated and ranked according to the following criteria and using the rating sheet enclosed: Criteria — Maximum Points Experience — 60 Work Performance — 25 Capacity to Perform — 15 Total — 100 IV. Selection and Compensation For this RFQ, Respondent's qualifications will be evaluated and the most qualified Respondent will be selected, subject to negotiation of fair and reasonable compensation. Upon the award of this contract, profit (either %/actual cost) must be identified and negotiated as a separate element of the price for any contract in excess of $100,000.00. V. Submission Requirements - A copy of your current certificate of insurance for professional liability. - Statement of Conflicts of Interest (if any) the proposing entity or key employees may have regarding these services. The statement should include conflicts, as well as any working relationships that may be perceived by disinterested parties as a conflict. If no potential conflicts of interests are identified, please state so. - System for Award Management. Service provider must have a current registration in the System for Award Management. Service provider and its Principals may not be debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in the System for Award Management (SAM). Include verification that the service provider as well as its principals are not listed (are not debarred) through the System for Award Management. Enclose a printout of the search results that includes the record date. This clearance information must be included in the service provider's Proposal. - Form CIQ, enclosed in Exhibit C. Texas Local Government Code chapter 176 requires that any vendor or person who enters or seeks to enter into a contract with a local government entity disclose in the Questionnaire Form CIQ the vendor or person's employment, affiliation, business relationship, family relationship or provision of gifts that might cause a conflict of interest with a local government entity. Questionnaire form CIQ is included in the RFQ and must be submitted with the response. - Certification Regarding Lobbying, enclosed in Exhibit C - required only for proposals exceeding $100,000. Certification for Contracts, Grants, Loans, and Cooperative Agreements is included in the RFQ and must be submitted with the response. - Form 1295, enclosed in Exhibit C. Effective January 1, 2016, all contracts and contract amendments, extensions, or renewals executed by the County will require the completion of Form 1295 "Certificate of Interested Parties" pursuant to Government Code § 2252.908. Form 1295 must be completed by awarded vendor at time of signed contract submission. Form 1295 is included in this RFQ for your information. - Required Contract Provisions. Applicable provisions enclosed in Exhibit D must be included in all contracts executed as a result of this RFQ. VI. Contracting with small and minority businesses, women's business enterprises, veteran-owned businesses and labor surplus area firms Small and minority businesses, women's business enterprises, and labor surplus area firms must participate in this RFP. If the awarded vendor is a prime contractor and may use subcontractors, the following affirmative steps are required of the prime contractor: 1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; 3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; 4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; 5) To ensure a wide distribution and potential participation to as many administrator firms as possible, refer to local sourcing databases when you develop your administrator email list. VII. Deadline for Submission It is the responsibility of the submitting entity to ensure that the SOQ is received in a timely manner. SOQs received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting firm. Please electronically submit your SOQ in .pdf format via email to procurement@floresvilletx.gov or by delivering five printed copies to: Attn: Procurement Department, 1120 D Street, Floresville, TX 78114. SOQs must be received by the city no later than 3:00 p.m. on Monday, November 16, 2026, to be considered. Failure to comply with these instructions or the submission requirements may result in disqualification of the response. SCOPE OF WORK — Engineering Services The Contractor shall provide the following scope of services: SCOPE OF SERVICES REQUESTED Providers will help the GLO fulfill State and Federal Mitigation Reallocation Program (MRP) statutory responsibilities related to mitigation for presidentially declared disasters in Texas. Providers will assist the GLO and grant recipients in the completion of MRP qualified housing or non-housing projects. Respondents may be qualified to provide Engineering services for housing projects, non-housing projects, or both. Engineering services must be performed in compliance with the U.S. Department of Housing and Urban Development ("HUD") and guidelines issued by the GLO. Providers will be bound to specific terms and conditions found in the sample general terms and conditions. DESCRIPTION OF SERVICES AND SPECIAL CONDITIONS Respondents will be required to show the ability to provide all the Engineering services described below. Respondent shall then provide a detailed description of how they meet the requirement, describing their knowledge and experience, as well as providing discrete examples of previous work where applicable. General Requirements - Coordinate, as necessary, between subrecipient and its service providers (i.e., Engineer, Environmental, Contracted Construction Company, Grant Administrator, etc.) and GLO regarding project design services. - Provide monthly project status updates. - Funding release will be based on deliverables identified in the contract. Initial Engineering and Design Support — examples of required deliverables include: - Assist with the development of grant applications, as necessary. - Provide all project information necessary to ensure timely execution of the environmental review. - Provide preliminary engineering, investigations, and drawings sufficient to achieve the preliminary design milestone, including cross sections/elevations, project layout/staging areas, general notes, special notes, design details, specifications, utility relocation designs, construction limits, required permits, quantities, estimate of construction costs to within +/- 25%, schedules for design, permitting, acquisition and construction. - Design surveying, topographic and utility mapping. - Perform subsurface explorations for project sites, as necessary. - Prepare horizontal alignments/layouts for all proposed project alternatives necessary to fully describe the project scope, anticipated limitations, and potential project impacts. - Recommend value engineering options. - Identify, acquire and submit all necessary permits and approvals required for design approval and construction. - Submit all necessary deliverables to the appropriate entity for review and comment and adjust project/design as needed. - Prepare plans and profiles, including vertical design information for selected alternative. - Identify and address potential obstacles to project implementation prior to final design. - Support subrecipient with acquisition or property/right-of-way documentation, including right of way surveys and legal descriptions. - Provide project schedules from cradle to grave in MS Project format or equal as approved by the subrecipient based on GLO guidance. Engineering and Final Design Support — examples include: - Prepare plans and profiles sufficient to achieve detailed design milestones, quantity estimates to within +/- 20%, and schedules. - Provide information for environmental fund release reports and floodplain maps. - Provide hard copy reproducible plan drawings and bid documents and electronic native format files (AutoCAD DWG) along with PDF packages. - Assist subrecipient and service providers with documentation to ensure compliance with Program requirements and regulations. Bid and Award Support — examples include: - Support development of complete bid package and advertisements for bid solicitation. - Prepare bid-related documents, attend pre-bid conferences and bid openings, support communication during bid process, complete bid tabulations and evaluation, and support negotiation and finalization of contract documents including issuance of Notice to Proceed. Contract Management and Construction Oversight — examples include: - Ensure delivery of subrecipient project in accordance with contract. - Provide Construction Oversight Reports, review submittals, provide inspections and test reports, provide on-site supervision at minimum bi-weekly, review change orders and invoice/draw requests, obtain independent cost estimates as required, respond to RFIs, support issue identification and claims resolution, enter requisite information into the GLO system of record, develop final as-built report, issue Certificate of Construction Completion within 30 days of final inspection approval, deliver as-built drawings within 30 days of project completion. Specialized Services — examples include geotechnical investigations, detailed surveying, site specific testing, archeological studies, planning and feasibility studies, legal documentation for property/easements, Phase I/II environmental site assessments. Additional forms and exhibits included: Conflict of Interest Questionnaire Form CIQ, Certification Regarding Lobbying, Instructions for SF-LLL, Certificate of Interested Parties Form 1295, Required Contract Provisions (including federal and Texas-specific contract clauses and requirements).
School DistrictWV
Posted
-
Dec 2, 2026
LEWIS COUNTY BOARD OF EDUCATION 239 Court Avenue, Weston, WV 26452 REQUEST FOR EXPRESSIONS OF INTEREST \& QUALIFICATIONS (RFQ): ARCHITECTURAL \& ENGINEERING SERVICES Project: District Facilities Flood Recovery: architectural and engineering services for buildings, grounds and other property owned or operated by the Lewis County Board of Education that were damaged in the flood event of July 21, 2026, excluding Robert L. Bland Middle School, which is being procured separately. The Lewis County Board of Education (the "District") is soliciting Expressions of Interest and Statements of Qualifications from experienced, licensed Architectural and Engineering (A/E) firms to provide comprehensive planning, feasibility analysis, environmental and regulatory navigation, architectural/engineering design, and construction administration services following the flood event of July 21, 2026. Covered Facilities: The District has not completed a full inventory of flood damage. The selected firm will help the District assess its buildings, grounds and other property to identify damage from the July 21, 2026 flood event and to determine which facilities require architectural or engineering services, repair, reconstruction or replacement. The scope covers any District building, grounds or property found during the contract term to have damage from that flood event. Robert L. Bland Middle School is excluded. Firms that responded to the Robert L. Bland Middle School solicitation, including the firm selected for that project, may submit under this notice. Contract Structure: The District may award one contract covering all facilities, or separate contracts to more than one firm by facility or group of facilities. Work at each facility will be authorized by a written task order that sets the scope, schedule and fee for that facility under the rates negotiated at contract award. Award of a contract does not guarantee any minimum amount of work. For each facility, and as the extent of damage warrants, the scope includes evaluating the appropriate long-term option: repair or resilient renovation of the existing structure, reconstruction on the current site (subject to local floodplain regulations), or siting and designing a replacement facility on an alternate parcel within Lewis County. Because state and federal funds may support this work, this procurement and all resulting contracts and bid packages will follow applicable federal, state and local procurement standards. Scope of Services \& Regulatory Coordination The selected A/E firm will act as the District's lead technical advisor and design agent throughout all phases of planning, permitting, bidding, and construction administration. Responsibilities include: · Site Feasibility, Damage \& Alternatives Analysis: Assessing District facilities to identify flood damage, and performing structural, mechanical, electrical, plumbing and site damage evaluations at each damaged facility. Conducting cost-benefit feasibility analyses of repair, renovation and replacement options where the extent of damage warrants. Providing the damage and cost data the local floodplain administrator needs to make substantial damage determinations, and evaluating on-site rebuild constraints with the floodplain administrator for compliance with Base Flood Elevation (BFE) and freeboard requirements. Where relocation is under consideration, conducting site selection, due diligence, environmental screening and master planning for alternate, flood-safe sites. · Funding Documentation \& Agency Coordination: Preparing damage assessments, scopes of work and cost estimates for each facility in a form that meets the documentation standards of state and federal funding programs, including 2 C.F.R. Part 200. Coordinating with state agencies, including the West Virginia Emergency Management Division (WVEMD), and their designated liaisons. · School Building Authority (SBA) Compliance: For any project funded in whole or in part by the School Building Authority of West Virginia, ensuring that educational planning, design documents, cost estimates and submittals conform to the School Building Authority Policies and Procedures Handbook (164 C.S.R. 1) and the School Building Authority Quality and Performance Standards, as applicable. · Environmental \& Resource Agency Reviews: Leading environmental assessments compliant with the National Environmental Policy Act (NEPA) and inter-agency consultations with state and federal environmental agencies regarding watershed impacts, runoff management, wetlands, and protected species. · Permitting \& Code Approvals: Securing all necessary permits from municipal/county floodplain administrators, the West Virginia State Fire Marshal, state and local health authorities, including the West Virginia Department of Health, the West Virginia Board of Education and Department of Education, as applicable, and obtaining required state and federal water quality/environmental clearances. · Procurement \& Statutory Compliance: Preparing all future contractor bid packages, technical specifications and contract templates in compliance with 2 C.F.R. §§ 200.317 through 200.327, W. Va. Code § 5-22-1, and School Building Authority procurement rules. Ensuring that future construction solicitations include the contract provisions required by 2 C.F.R. § 200.327 and Appendix II to 2 C.F.R. Part 200, as set out in the attached Mandatory Contract Provisions. Submission Requirements Interested firms must submit a Statement of Qualifications containing: · Letter of Transmittal: Firm background, executive summary, and designated primary point of contact. · Firm Qualifications \& Team Organization: Resumes and credentials of key personnel (Principal-in-Charge, Lead Educational Architect, Structural Engineer, Civil/Site Engineer, Environmental/Grant Recovery Specialist, and key sub-consultants). · Approach \& Capacity: Proposed approach to identifying flood damage across District facilities and to assessing and designing repairs at several facilities at the same time, including staffing, current workload and how quickly the firm can begin site evaluations. · Grant-Funded \& Public Sector Experience: Demonstrated past performance managing post-disaster educational rebuilds, federal grant projects, hazard mitigation initiatives, SBA-funded projects, and federal environmental review processes. · Public Bidding \& Statutory Compliance Track Record: Verifiable experience drafting compliant procurement packages for federally assisted or grant-funded capital projects operating under 2 C.F.R. Part 200 and state procurement rules. · Licensure \& Compliance: Active West Virginia business registration, Certificates of Good Standing with the WV Secretary of State, valid registrations with the WV Board of Architects / WV Board of Professional Engineers, and proof of Professional Liability/Errors \& Omissions insurance. · Certifications \& Disclosures: A certification that the firm and its principals are not suspended, debarred or otherwise excluded from federal or state contracting; disclosure of any relationship with a District board member, officer or employee that could create a real or apparent conflict of interest; and a statement of whether the firm took part in preparing this solicitation. Submission Details \& Deadlines · Submission Deadline: Sealed submissions must be received no later than 11:00 AM EST on Wednesday, December 2, 2026. · Questions: Questions must be submitted in writing by email to tpayton@k12.wv.us by 4:00 PM EST on Thursday, November 19, 2026. Answers and any changes will be issued as written addenda no later than Tuesday, November 24, 2026, to all firms that request the solicitation, and firms must acknowledge each addendum in their submittal. · Submission Instructions: Submit five (5) bound hard copies and one (1) searchable PDF on a USB flash drive in a sealed package clearly marked: *RFQ: Architectural \& Engineering Services -- Lewis County Board of Education District Facilities Flood Recovery (Excluding Robert L. Bland Middle School)* Deliver to: Lewis County Board of Education Attn: Timothy J. Payton, Assistant Superintendent 40 Armory Road Weston, WV 26452 304-269-8300 | tpayton@k12.wv.us <br /> Evaluation \& Selection Process Procurement of architectural and engineering services will follow West Virginia Code § 5G-1-3 (qualifications-based selection) and 2 C.F.R. § 200.320(b)(2)(iv). A selection committee of three to five District representatives will evaluate submittals using the following criteria and weights: (1) post-disaster damage assessment and flood-resilient repair and design experience, including qualifications of key personnel, 30%; (2) approach and capacity to identify damage and serve multiple facilities at the same time, 25%; (3) K-12 facility and School Building Authority project experience, 15%; (4) experience with state and federal funding documentation and public bidding requirements, 15%; and (5) environmental review and permitting experience, 15%. The committee will select the three best-qualified firms, interview each, and discuss anticipated concepts and proposed methods of approach. The committee will then rank the firms in order of preference and begin scope and fee negotiations with the highest-ranked firm. Price will not be used as a selection factor. If School Building Authority funds are used for any project under this solicitation, two of the three short-listed firms must have had offices in West Virginia for at least one year before submitting, as required by W. Va. Code § 5G-1-3. The Lewis County Board of Education reserves the right to reject any or all submittals, waive any technical informalities, and award one or more contracts deemed to best serve the long-term safety and educational needs of Lewis County Schools. Any contract resulting from this solicitation will include the attached Mandatory Contract Provisions.
Gibson County Special School District
School DistrictTN
Posted
-
Nov 20, 2026
Seeks a qualified firm to provide professional architectural and engineering services, including construction administration, for future school building additions and renovations.
