Request for Qualifications (RFQ) for Engineering/Architectural Services - Cover Letter

Description: November 4, 2026 Re: Proposed Contract Funding for Mitigation Reallocation Program (MRP) - Texas General Land Office (GLO) Dear Engineering Service Providers: Attached is a copy of the City of Floresville Request for Qualifications ("RFQ") for engineering services. These services are being solicited to assist the City of Floresville in its application preparation and project implementation of one or more contracts, if awarded, from the Texas General Land Office's (GLO's) Mitigation Reallocation Program (MRP). The City of Floresville is considering applying for such funding to support eligible activities in City of Floresville. Firms may submit proposals for any or all activities listed in the attached Scope of Work. Multiple contracts may be awarded as a result of this solicitation. The City of Floresville will, in its sole discretion, determine the number of contracts awarded, and may decide not to award any contracts. The submission requirements for this proposal are also included on the attached RFQ. Please submit 5 copies of your proposal of services and a statement of qualifications for the proposed services to: Christina Cantu 1120 D. Street Floresville TX 78114 procurement@floresvilletx.gov The deadline for submission of proposals is no later than 3:00 p.m. on Monday, November 16, 2026. It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner. Proposals received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting provider. City of Floresville reserves the right to negotiate with any and all persons or firms submitting timely proposals. City of Floresville is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment or procurement selection without regard to race, color, religion, sex, age, disability, veteran status, or national origin. Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, Veteran-Owned Business Enterprises, and Labor Surplus Area firms are encouraged to submit proposals. RFQ for Engineering/Architectural Services The City of Floresville is seeking to enter into an [engineering/architectural] services contract with a state registered engineer to assist the County in the application preparation and project implementation of its proposed Mitigation Reallocation Program (MRP) project(s), if funded, by the Texas General Land Office (GLO). The following outlines the RFQ: I. Scope of Work A sample detailed Scope of Work provided by GLO for MRP. The engineering contract will encompass all application and project related engineering services to Orange County, including but not limited to the following: II. Statement of Qualifications The County is seeking to contract with a competent engineering firm, registered to practice in the State of Texas. Please provide the following as it relates to your qualifications: - Public works construction including but not limited to mitigation projects, federally funded construction projects, and projects located in this general region of the state. - Transmittal letter including: o Brief statement of the firm's understanding of the scope of the work to be performed; o Confirmation that the firm meets the appropriate state licensing requirements to practice as an Architect/Engineer in Texas; o Confirmation that the firm has not had a record of substandard work within the last five years; o Confirmation that the firm has not engaged in any unethical practices within the last five years; and o Any other information that the firm feels appropriate to support their understanding. - Company Profile - Experience and Qualifications. Set forth your experience and qualifications as they relate to the proposed project in terms of technical scope, tasks involved, deliverable products, and other elements of the work as they relate to the evaluation criteria and all requirements of this RFQ including the following: o Experience with public works construction including but not limited to mitigation projects; o Experience with federally funded construction projects; and o A list of past local government clients, as well as resumes of all engineers/architects/surveyors that will or may be assigned to this project if you receive the engineering/architectural/surveying services contract award. - References. Each firm must furnish a minimum of five (5) references. III. Evaluation Criteria The proposal received will be evaluated and ranked according to the following criteria and using the rating sheet enclosed: Criteria — Maximum Points Experience — 60 Work Performance — 25 Capacity to Perform — 15 Total — 100 IV. Selection and Compensation For this RFQ, Respondent's qualifications will be evaluated and the most qualified Respondent will be selected, subject to negotiation of fair and reasonable compensation. Upon the award of this contract, profit (either %/actual cost) must be identified and negotiated as a separate element of the price for any contract in excess of $100,000.00. V. Submission Requirements - A copy of your current certificate of insurance for professional liability. - Statement of Conflicts of Interest (if any) the proposing entity or key employees may have regarding these services. The statement should include conflicts, as well as any working relationships that may be perceived by disinterested parties as a conflict. If no potential conflicts of interests are identified, please state so. - System for Award Management. Service provider must have a current registration in the System for Award Management. Service provider and its Principals may not be debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in the System for Award Management (SAM). Include verification that the service provider as well as its principals are not listed (are not debarred) through the System for Award Management. Enclose a printout of the search results that includes the record date. This clearance information must be included in the service provider's Proposal. - Form CIQ, enclosed in Exhibit C. Texas Local Government Code chapter 176 requires that any vendor or person who enters or seeks to enter into a contract with a local government entity disclose in the Questionnaire Form CIQ the vendor or person's employment, affiliation, business relationship, family relationship or provision of gifts that might cause a conflict of interest with a local government entity. Questionnaire form CIQ is included in the RFQ and must be submitted with the response. - Certification Regarding Lobbying, enclosed in Exhibit C - required only for proposals exceeding $100,000. Certification for Contracts, Grants, Loans, and Cooperative Agreements is included in the RFQ and must be submitted with the response. - Form 1295, enclosed in Exhibit C. Effective January 1, 2016, all contracts and contract amendments, extensions, or renewals executed by the County will require the completion of Form 1295 "Certificate of Interested Parties" pursuant to Government Code § 2252.908. Form 1295 must be completed by awarded vendor at time of signed contract submission. Form 1295 is included in this RFQ for your information. - Required Contract Provisions. Applicable provisions enclosed in Exhibit D must be included in all contracts executed as a result of this RFQ. VI. Contracting with small and minority businesses, women's business enterprises, veteran-owned businesses and labor surplus area firms Small and minority businesses, women's business enterprises, and labor surplus area firms must participate in this RFP. If the awarded vendor is a prime contractor and may use subcontractors, the following affirmative steps are required of the prime contractor: 1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; 3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; 4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; 5) To ensure a wide distribution and potential participation to as many administrator firms as possible, refer to local sourcing databases when you develop your administrator email list. VII. Deadline for Submission It is the responsibility of the submitting entity to ensure that the SOQ is received in a timely manner. SOQs received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting firm. Please electronically submit your SOQ in .pdf format via email to procurement@floresvilletx.gov or by delivering five printed copies to: Attn: Procurement Department, 1120 D Street, Floresville, TX 78114. SOQs must be received by the city no later than 3:00 p.m. on Monday, November 16, 2026, to be considered. Failure to comply with these instructions or the submission requirements may result in disqualification of the response. SCOPE OF WORK — Engineering Services The Contractor shall provide the following scope of services: SCOPE OF SERVICES REQUESTED Providers will help the GLO fulfill State and Federal Mitigation Reallocation Program (MRP) statutory responsibilities related to mitigation for presidentially declared disasters in Texas. Providers will assist the GLO and grant recipients in the completion of MRP qualified housing or non-housing projects. Respondents may be qualified to provide Engineering services for housing projects, non-housing projects, or both. Engineering services must be performed in compliance with the U.S. Department of Housing and Urban Development ("HUD") and guidelines issued by the GLO. Providers will be bound to specific terms and conditions found in the sample general terms and conditions. DESCRIPTION OF SERVICES AND SPECIAL CONDITIONS Respondents will be required to show the ability to provide all the Engineering services described below. Respondent shall then provide a detailed description of how they meet the requirement, describing their knowledge and experience, as well as providing discrete examples of previous work where applicable. General Requirements - Coordinate, as necessary, between subrecipient and its service providers (i.e., Engineer, Environmental, Contracted Construction Company, Grant Administrator, etc.) and GLO regarding project design services. - Provide monthly project status updates. - Funding release will be based on deliverables identified in the contract. Initial Engineering and Design Support — examples of required deliverables include: - Assist with the development of grant applications, as necessary. - Provide all project information necessary to ensure timely execution of the environmental review. - Provide preliminary engineering, investigations, and drawings sufficient to achieve the preliminary design milestone, including cross sections/elevations, project layout/staging areas, general notes, special notes, design details, specifications, utility relocation designs, construction limits, required permits, quantities, estimate of construction costs to within +/- 25%, schedules for design, permitting, acquisition and construction. - Design surveying, topographic and utility mapping. - Perform subsurface explorations for project sites, as necessary. - Prepare horizontal alignments/layouts for all proposed project alternatives necessary to fully describe the project scope, anticipated limitations, and potential project impacts. - Recommend value engineering options. - Identify, acquire and submit all necessary permits and approvals required for design approval and construction. - Submit all necessary deliverables to the appropriate entity for review and comment and adjust project/design as needed. - Prepare plans and profiles, including vertical design information for selected alternative. - Identify and address potential obstacles to project implementation prior to final design. - Support subrecipient with acquisition or property/right-of-way documentation, including right of way surveys and legal descriptions. - Provide project schedules from cradle to grave in MS Project format or equal as approved by the subrecipient based on GLO guidance. Engineering and Final Design Support — examples include: - Prepare plans and profiles sufficient to achieve detailed design milestones, quantity estimates to within +/- 20%, and schedules. - Provide information for environmental fund release reports and floodplain maps. - Provide hard copy reproducible plan drawings and bid documents and electronic native format files (AutoCAD DWG) along with PDF packages. - Assist subrecipient and service providers with documentation to ensure compliance with Program requirements and regulations. Bid and Award Support — examples include: - Support development of complete bid package and advertisements for bid solicitation. - Prepare bid-related documents, attend pre-bid conferences and bid openings, support communication during bid process, complete bid tabulations and evaluation, and support negotiation and finalization of contract documents including issuance of Notice to Proceed. Contract Management and Construction Oversight — examples include: - Ensure delivery of subrecipient project in accordance with contract. - Provide Construction Oversight Reports, review submittals, provide inspections and test reports, provide on-site supervision at minimum bi-weekly, review change orders and invoice/draw requests, obtain independent cost estimates as required, respond to RFIs, support issue identification and claims resolution, enter requisite information into the GLO system of record, develop final as-built report, issue Certificate of Construction Completion within 30 days of final inspection approval, deliver as-built drawings within 30 days of project completion. Specialized Services — examples include geotechnical investigations, detailed surveying, site specific testing, archeological studies, planning and feasibility studies, legal documentation for property/easements, Phase I/II environmental site assessments. Additional forms and exhibits included: Conflict of Interest Questionnaire Form CIQ, Certification Regarding Lobbying, Instructions for SF-LLL, Certificate of Interested Parties Form 1295, Required Contract Provisions (including federal and Texas-specific contract clauses and requirements).