Vacant Lot Maintenance - Mowing and Fence Line Clearing

Description: SECTION 6 - SCOPE OF WORK 6.1 GENERAL 6.1.1 SUMMARY A. Purpose The purpose of this ITB is to establish a contract, at firm unit prices, for fence line maintenance, lot maintenance, tractor mowing, mechanical clearing, and the collection, removal and proper disposal of bulk trash and debris, as needed, for The School Board of Miami-Dade County, Florida facilities/sites and locations. B. Working Day The normal working hours for M-DCPS are between 7:00 a.m. to 11:00 p.m., Monday through Friday. As directed by the M-DCPS authorized representative, the vendor shall work during school off-hours, recess periods, Board authorized holidays or legal holidays, at no additional cost to the Board. C. Site Inspection 1. The vendor shall have visited the sites and shall have inspected, be fully acquainted and familiarized with conditions as they exist, and the operations to be carried out. The vendor shall make such investigations as appropriate to fully understand the facilities, difficulties and restrictions attending the execution of the work. The vendor shall also thoroughly examine and be familiar with all the specifications and references herein. 2. Failure or omission of the vendor to receive or examine any instruction or document, or any part of the specifications, or to visit the site and become acquainted with the nature and location of the work, the general and local conditions and all matters which may in any way affect performance shall not relieve the vendor of any obligation to perform as specified herein. Failure to address site conditions shall not entitle the vendor to additional compensation after a notice to commence and a purchase order is issued. D. Emergency Response Where an emergency is deemed to exist by the M-DCPS authorized representative, the vendor shall be required to respond on a verbal notice to proceed issued by the Procurement Management Services or the M-DCPS authorized representative. This response must result in the arrival of a work crew at the affected site within twenty-four hours of such notification. Failure to respond in a timely manner to emergency requests may result in M-DCPS effecting remedial action in any manner deemed to be in the best interests of the District and back charging the vendor all associated costs. ITB-26-004-JS Revised August 2026 19 E. Inspection and Punch list: 1. The M-DCPS authorized representative will monitor the vendor using appropriate quality assurance procedures, and in no event shall M-DCPS’ right to inspect be restricted. The vendor is responsible for requesting all required inspections and shall give two working days’ notice prior to the requested inspection date. If the work is not complete when the inspection occurs, the vendor may be held liable for the cost of the inspection. 2. Progress Inspection: During the execution of projects performed under this contract, the MDCPS authorized representative will regularly inspect the work for quality of materials and/or installation. Deficiencies noted shall be corrected by the vendor within a time certain as established by the M-DCPS authorized representative. 3. Final Inspection: Upon completion of the work, the vendor shall notify the M-DCPS authorized representative, and a final inspection shall be scheduled. Deficiencies noted shall be documented and remedy shall be affected within ten (10) days of the inspection, unless additional time is required and granted by the M-DCPS authorized representative. 4. Stoppage of work: M-DCPS reserves the right to stop work on any project if, in the opinion of the M DCPS authorized representative or the Inspector; a. Materials or work are not in conformance with the specifications, applicable codes, standards, specifications and/or accepted practices. b. The vendor’s activities results in damage to District property. c. The vendor’s activities interfere with the normal operation of the facility or its program. d. Any other condition, situation, or circumstance which, in the opinion of the M DCPS authorized representative or Inspector, would be a detriment to the best interests of the District if allowed to persist. F. Subcontracting Subcontracting is permitted under this contract. The vendor shall be held fully responsible and liable for the supervision and performance of all work performed by subcontractors. M DCPS shall not be responsible for resolution of disputes between the vendor and any subcontractor. G. Communication ITB-26-004-JS Revised August 2026 20 All communications, including but not limited to specification of the scope of work, instructions, permissions, proposals, quotes, and any clarifications thereof, between M DCPS and the vendor shall be in writing.