Universal Pre-Kindergarten Services RFP #2027-28-R01

Description: The Bedford Central School District is soliciting Proposals for Pre-Kindergarten services from approved licensed and/or registered Pre-Kindergarten providers. Request for Proposal documents will be available beginning on November 9, 2026. There will be an information session and walk through of a sample classroom on Friday, November 20, 2026 beginning at 11:00 AM at Mount Kisco Elementary School, 47 West Hyatt Ave, Mt. Kisco, NY 10549. Proposers are required to provide four (4) hard copies (one original copy titled "ORIGINAL" and one copy titled "COPY") and one (1) electronic copy on a USB flash drive. Proposals must be submitted in a sealed opaque envelope clearly marked on the outside "Proposal for Pre-Kindergarten Services RFP #2027-28-R01" and must include the due date and time and the name and address of the Proposer. Proposals must be submitted to the Business Office at the Bedford Central School District Administration Building, 632 South Bedford Road, Bedford, NY 10506, addressed to Lauren Leone, CPPB, Purchasing Agent. Proposals must be received no later than 11:00 AM on Monday, December 7, 2026; proposals received after that time will be returned unopened. Proposals will be publicly opened at that time. Proposals shall be irrevocable for a minimum period of forty-five (45) days from the date of the proposal opening. The contract term, if awarded, shall be in effect from July 1, 2027 through June 30, 2028, with an option to renew for four (4) additional one-year periods at the discretion of the District and contingent upon grant funding. The District reserves the right to reject any and all proposals, to request additional information or clarifications, to require interviews or site visits, and to negotiate with finalists. The District will monitor and provide oversight of awarded programs and retains final authority on student selection and other program matters. Scope: The District seeks qualified agencies to subcontract under a Universal Pre-Kindergarten Program to provide full-day Pre-K placements for a minimum of ten (10) and up to eighty-two (82) four-year-old students for the 2027-2028 school year. Programs must provide five hours per day, five days per week for at least 180 days during the school year and must align with Bedford Central School District policies and NYS Pre-Kindergarten learning standards. Agencies may operate in District facilities (18 students per class) or at their own facilities (minimum 10 students per class). Agencies must demonstrate program quality, valid and reliable measures of environmental and interaction quality, capacity to serve children with disabilities and Emergent Multilingual Learners, staffing qualifications and ratios, professional learning plans, and family engagement approaches. All staff must comply with NYS SAVE fingerprinting/clearance requirements prior to service. The Agency must maintain daily attendance records and provide them monthly to the District Coordinator. Agencies may not charge parents for the portion of the program paid for by UPK funds and may not duplicate funding for the same child-day from other sources. Insurance and indemnification requirements are specified, including naming the District as an additional insured (except workers' compensation and NYS disability), minimum liability limits, automobile liability, workers' compensation and NYS disability coverage, professional errors and omissions, and umbrella/excess coverage. Agencies must provide proof of coverage before services begin. The RFP includes detailed instructions on proposal content, required forms, non-collusion and hold harmless certifications, evaluation criteria (experience with UPK programs 25%; staff qualifications 25%; quality of proposed program 25%; cost-effective budget 25%), and a timeline of key dates.