RFQ PW 26-0011 - On-Call Traffic Engineering Services

Description: 1. Introduction The City of Woodinville (City) is soliciting Statements of Qualifications (SOQs) from Consultants to provide On-Call (as-needed) Traffic Engineering Services as determined by the City of Woodinville ("City") and as further detailed in Attachment A - Scope of Work. The City is seeking at least two (2) Consultants to provide On-Call Traffic Engineering Services for an initial 2-year term with the option to extend. 1. Attached Documents - Attachment A - Scope of Work - Attachment B - Task Order Template - Attachment C - Unit Rates (PLACEHOLDER - will be included upon award) - Professional Services Agreement DRAFT - Title VI Assurances for Contractors 1. Estimated Budget City staff is in the midst of finalizing the 2027-2028 biennial budget cycle for Council consideration and approval. The estimated budget for an initial 2-year duration is anticipated to be approximately $150,000. If multiple Consultants are awarded an Agreement, this value will be split between those Agreements. 1. Request for Qualifications Requirements 1. Submittal Requirements All interested and registered Consultants must submit their Statements of Qualifications (SOQs) through the Public Purchase portal by 10 am (local time) on November 5, 2026. SOQs received after this time will not be accepted. (For instructions on how to get registered in Public Purchase: registration may take up to 24 hours. Registration is a 2-step process. Step 1 is to register. Step 2 occurs after you receive an activation email from Public Purchase. You will have to log back in, click on the "Tools" tab then, on the "Agencies" tab. This will take you to the Agency search page. In the Agency name box type in "Woodinville". Leave the "new Agency since" box blank. Make sure Registration Status says "ALL". Click on "search". This will bring up Woodinville. To the far right of it you will see "view" and "Register". Click on the "Register" link to complete the supplier registration with Woodinville. You can go back and register with any other Agencies you like. If you do not select "Woodinville" you will not appear to the City as a registered vendor and you will not be able to access this RFQ or download attachments.) Consultants certified Veteran Owned, Small Owned, or OMWBE Certified minority or women owned businesses are encouraged to register in Public Purchase and submit an SOQ. All SOQs submitted shall not exceed twenty (20) pages. All pages count towards the page total. 1. SOQ Evaluation Components/Criteria The following should be included in the submittal: 1. Executive Summary: An executive summary should include key elements of the Consultant's SOQ, execution approach, and an overview of the team. Indicate the address, contact info, office location (nearest Woodinville), and the office from which the contract will be managed. Provide information if business is WA state OMWBE/Veteran/Small certified (including sub-consultants). All Consultants and subconsultants will be verified for suspension or debarment through the System for Award Management website. 1. Related Firm Experience: Describe recent (within the last 3 to 5 years), directly related experience with other firms or municipalities. This reference list should include the name of the client, description of work completed, deadlines met, dates of service, name/address/phone number/email of client's project manager. The City reserves the right to contact any reference listed. 1. Statement of Team Experience: Consultant is required to provide evidence of experience directly related to traffic services as shown in Attachment A for municipal and private firms and deadlines met. Demonstrate your team's ability to perform the work requested within an established budget and schedule. The experience/resumes listed must be that which was performed by the Consultant's staff and/or team's staff that will be assigned to this contract. 1. Selection Process Proposals will be evaluated and ranked from 0 through 5 (5 being the highest ranking) against each criteria listed below. The highest cumulative total that can be given to any Consultant is 20 points. 1. Consultant's relevant experience matching the objectives and Scope of Work detailed herein 2. Completeness of SOQ submitted 3. Ability and reputation 4. Work Execution Approach/Methodology References may or may not be contacted and interviews may not be scheduled. If a reference is contacted or an interview is performed, these will also be points of evaluation weighted the same with a cumulative total up to 30 points. The 0 to 5 scores represent the following: - 0 = 0% did not provide a response to the requirement - 1 = 20% Far below expectations, poor response that minimally meets the requirements - 2 = 40% Below expectations, a fair response that meets the requirements in an adequate manner - 3 = 60% Meets expectations, a good response that meets all the requirements and has demonstrated in a clear and concise manner, a thorough knowledge and understanding of the subject matter. - 4 = 80% Exceeds expectations, a very good response that provides useful information, while showing experience and knowledge within the category. - 5 = 100% Far exceeds expectations, a superior response that is highly comprehensive, excellent reply that meets all requirements of the area within that category. The City will review all timely submitted proposals and following such review, the City may interview one or more Consultants to assist its determination of the most highly qualified. The City will, in its sole discretion, determine the number of Consultants interviewed, and may require additional interviews or interviews of additional Consultants as deemed necessary by the City to determine the most highly qualified Consultant(s) on the basis of the criteria stated above. The City shall not be responsible for any costs incurred by any person or entity to prepare, submit or present its response to this request. The City reserves the right to change the schedule or issue amendments to the RFQ at any time, cancel or reissue the RFQ, request clarification of information submitted and to request additional information from any Consultant. The City reserves the right in its sole and absolute discretion to reject any or all statements, wholly or in part, to waive any irregularities in any submitted statement, or refrain from contracting with any Consultant or to accept any statement received by reason of this request and which will best serve the interest of the City. 1. Agreement for Services Following the City's determination of the most highly qualified Consultant(s), the City and selected Consultant(s) will negotiate a fair and reasonable price for the Consultant's services. The Consultant(s) will be expected to enter into a standard Professional Services Agreement reflecting such terms. Attached with this RFQ is a draft agreement for review. The Consultant(s) will have, or be able to obtain, a certificate of insurance as defined in the draft agreement, with a policy endorsement which names the City of Woodinville as additional insured. 1. Questions Any questions regarding this RFQ can be addressed to Chista Kouretchian at (425) 877-2288 or chistak@woodinville.gov (email is preferred). 1. Public Records Act All responses submitted become the property of the City and after opening may be subject to public disclosure under the Public Records Act, RCW 42.56. Any information contained in the response that is exempt from public disclosure because it is proprietary, a trade secret or otherwise exempt must be clearly designated. Marking of the entire response or entire sections of the response as exempt will not be accepted or honored. 1. Title VI Non-Discrimination Compliance The City of Woodinville, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Closing Date: Thursday, November 5, 2026 Organization: City of Woodinville Point of Contact: Chista Kouretchian, 425-877-2288, chistak@woodinville.gov