Description: Firm Name: __________________ forest 5500 Northrock Drive preserves Rockford, IL. 61103 of winnebago county Tel. 815-877-6100 RFQ # 26-0001 CALL FOR QUOTES INSTRUCTIONS AND SPECIFICATIONS FOR HEATING \& AIR CONDITIONING MAINTENANCE The Forest Preserve is requesting a quote for Heating \& Air Conditioning Maintenance. Please send your quotes to 5500 Northrock Drive, Rockford, Illinois 61103 no later than November 25, 2026. PREPARATION OF BID OR PROPOSAL The bidder must submit a quote on the forms furnished by the Forest Preserves of Winnebago County. All blank spaces on the proposal form must be filled in. Authorized signature must be the individual owner of a proprietorship, a general partner of a partnership, or signed in the name of a corporation by an officer whose title shall be stated. TAXES NOT APPLICABLE The Forest Preserves of Winnebago County as a Governmental Unit pays neither Federal Excise Tax or Illinois Retailers Occupational Tax, and therefore, those taxes should be excluded from bid. Our Tax-Exempt Number is: E99923483. PROMPT PAYMENT ACT The bid should provide that all payments are subject to the Local Governmental Prompt Payment Act. PREVAILING WAGE All contractors must quote prevailing wage. PREVAILING WAGE RATES AVAILABLE FROM THE ILLINOIS DEPARTMENT OF LABOR. NON-DISCRIMINTION In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability, sexual orientation or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment of compensation, and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure Equal Employment Opportunities. The contractor agrees to post in conspicuous places, available for employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the Non-Discrimination Clause. RFQ 26-0001 Heating \& Air Conditioning Maintenance 1 NON-COLLUSION The Contractor, by its officers, agents or representatives (hereafter referred to the Bidder) present at the time of filing this bid, say that neither they nor any of them, have in any way directly or indirectly, entered into any arrangement or agreement with any other Bidders, or with any public officer or the Forest Preserves, whereby, the Bidder has not paid or is to pay to such Bidder or public officer any sum of money, anything of value or has not directly or indirectly entered into any arrangement or agreement with any other Bidder or Bidders. Whereby, no inducement of any form or character other than that which appears upon the face of the bid will be suggested, offered, paid or delivered to any person whomsoever to influence the acceptance of the said bid or understanding of any kind whatsoever, with any person whomsoever to pay, deliver to, or share with any other person in any way or manner, any of the proceeds on the Contract sought by this bid. NON-BARRED BIDDING The Contractor is not barred from quoting on this Contract as a result of a conviction for the violation of state laws prohibiting bid rigging or bid rotating. The Bidder, by signing the quote form, acknowledges, understands and abides by all of the above "Requirements For Bidding And Instructions To Bidders". RFQ 26-0001 Heating & Air Conditioning Maintenance 2 I DETAILED SPECIFICATIONS Qualifications The following requirements shall be considered as the minimum standards for a Service Company to be considered as qualified to provide services under this bid. A. A period of five (5) years' experience in the performance of H.V.A.C. \& boiler maintenance shall be considered a minimum. Bidder must submit evidence of years of experience with bid. B. The Service Company shall maintain a field office and/or warehouse that is within a 60-mile radius of Rockford. C. Services that are to be provided shall be performed by qualified and trained service personnel that are directly employed by the Service Company. No subcontracting will be allowed unless prior approval. D. The Service Company shall maintain experienced support staff to assist with technical support for parts, cross-references, manufacturing research capabilities etc. The Service Company shall include as a part of its quote the names and resumes of all individuals who would be assigned to the Forest Preserve. Employees The Service Company shall provide with their quote, licenses and resumes of all personnel to be associated with this contract. HVAC \& Boiler Mechanic The Service Company's service mechanics must use and provide to the owner for approval upon completion of each service call copies that define the tasks performed on each piece of equipment. The Forest Preserve will also approve repair estimate prior to any work being performed. Parts Replacement A. When equipment or parts are replaced in their entirety and newer design of this device is available and is functionally equivalent and compatible, the device of the newer design shall be used as the replacement. B. Miscellaneous parts and supplies necessary to maintain systems and equipment can be supplied by the Service Company. The Forest Preserve will not pay for miscellaneous, unspecified supply charge as a percentage of each invoice. C. The Service Company shall furnish their personnel any and all hand tools, power tools, testing equipment needed to do the scope of work, scaffolding and ladders at no cost to the County. The Service Company can use equipment the Forest Preserve owns with permission and availability. RFQ 26-0001 Heating \& Air Conditioning Maintenance 3 DETAILED SPECIFICATIONS (CONTINUED) Scope The Contractor shall be responsible for maintaining ORIGINAL DESIGN PERFORMAMCE (ODP) condition for all equipment and systems covered under this specification. The equipment to be maintained is HVAC equipment, and one boiler. Environmental Safety The contractor shall have located in the local office a refrigeration reclaim machine to eliminate CFC refrigerant discharge into the atmosphere. Proof of ownership of machine and EPA Certification Service shall be included as part of this bid. Cleaning Upon completion of any work, the work areas shall be cleaned of all refuse caused by work performed under this contract. Rubbish The Contractor shall not allow waste material, or rubbish, caused by his employees to accumulate in or about the premises, but shall have same promptly removed, as requested by Owner. Performance Review The Owner's will review the services provided and reports submitted to verify that the preventive maintenance is being properly and adequately performed. Any lack of maintenance service, complaints, or deficiencies in the performance of the services shall be submitted to the Service Company in writing for correction. For problems or deficiencies of significant importance or of a continual nature, a time period of compliance shall be established after discussion and mutual agreement. Failure of the Service Company to correct the deficiencies within the time period agreed upon shall constitute cause for termination of the services and/or withholding of payment. Equipment Shut Down If for some unknown reason or reasons, equipment must be shut down for an extended period of time, the Forest Preserves shall be notified immediately of the delay and the measures being taken to put the equipment back in service. Services Included 1. The contractor shall have in his possession the manufacturer's specified maintenance and repair procedures and complete parts lists for all equipment to be maintained. 2. As work is scheduled the contractor shall issue, to the mechanic on the job, the necessary and appropriate manufacturer's recommended maintenance procedures and a listing of any special lubricants, tools, etc., that are required for proper maintenance of the apparatus concerned. RFQ 26-0001 Heating \& Air Conditioning Maintenance 4 DETAILED SPECIFICATIONS (CONTINUED) 3. As work is performed, it shall be checked off on the work order and then kept on file with the owner. This and all other work is to be performed in a professional manner by properly trained personnel. Preventive maintenance calls shall include checking the performance of all components and testing, adjusting, calibrating, and cleaning of all system components. 4. The contractor shall report to the owner when on the job. One individual shall be responsible for reporting the number of men working on the job and for completion and submission of reports. a. After each service call, a service report shall be left with the owner, detailing work accomplished. b. The scheduled service calls shall include the system start-up and the system shut-down, for the appropriate season. TERM The term of this proposal will be for three years. PRICING The Forest Preserve is asking for a lump sum price for each facility. Contract awards will be made on a per site basis or possibly for all sites if there is little difference in cost per site or all sites awarded to one contractor. The Service Company will quote the following rate by the hour: Monday through Friday 8:00 a.m. to 5:00 p.m. Monday through Thursday 5:00 p.m. to 8:00 a.m. Friday from 5:00 p.m. to Monday at 8:00 a.m. (Weekend) Holiday rate - 5:00 p.m. evening before holiday to 8:00 a.m. day after holiday The Service Company will respond to request for service within four hours of receiving a call regardless of when the call is received during the contract. In the event that the Contractor is unable to respond the Forest Preserve reserves the right to contact other Contractors for immediate service. All hours will be billed after time has been worked. The date, hours worked and the Forest Preserve work order number must be printed on the invoice. A separate invoice will be generated for each location. No travel time or truck charges shall be charged to the Forest Preserve on regular scheduled work days. Emergency calls not during regular hours can charge travel time from shop/home. This agreement does not imply or provide for any provisions or guarantees for capital replacements of HVAC units. Forest Preserves of Winnebago County reserves the right to seek additional competitive quotes and or bids before proceeding with any capital replacement work. RFQ 26-0001 Heating \& Air Conditioning Maintenance 5 HVAC SERVICE \& MAINTENANCE REQUEST FOR QUOTES FORM 1. Twice a year inspection and service recommendations from per yr. $ __________ 2027-2029 to all 6 Furnaces & 3 AC Units at Atwood Homestead F.P. 3 yr. Total $ __________ 2. Emergency or requested service at Atwood Homestead F.P. facilities per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day & Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ 3. Twice a year inspection and service recommendations from per yr. $ __________ 2027-2029 to 1 Furnace at Hononegah F.P. Maintenance Shop 3 yr. Total $ __________ 4. Once a year inspection and service recommendations from 2027-2029 per yr. $___________ to 2 Heaters at Hononegah F.P. Maintenance Shop. 3 yr. Total $___________ 5. Emergency or requested service at Hononegah F.P. facilities per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day & Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ 6. Twice a year inspection and service recommendations from 2027-2029 to all 5 Furnaces (1-central shop) & 4 AC Units at per yr. $ __________ Headquarters F.P. 3 yr. Total $ __________ 7. Once a year inspection and service recommendations from 2027-2029 per yr. $___________ to all 9 Heaters at Headquarters F.P. (central shop only). 3 yr. Total $___________ 8. Emergency or requested service at Headquarters F.P. facilities per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day & Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ 9. Twice a year inspection and service recommendations from 2027-2029 to 1 Furnace & 1 AC Unit HVAC unit at Sugar River F.P. per yr. $ __________ Maintenance Shop 3 yr. Total $ __________ 10. Once a year inspection and service recommendations from 2027-2029 per yr. $___________ to 3 Heaters at Sugar River F.P. Maint. Shop 3 yr. Total $___________ 11. Emergency or requested service at Sugar River F.P. Maintenance Shop per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day & Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ RFQ 26-0001 Heating \& Air Conditioning Maintenance 6 12. Twice a year inspection and service recommendations from 2027-2029 to all 6 Furnaces \& 3 AC Units at Ledges Golf Course per yr. $ __________ (Clubhouse \& Maint. Shop) 3 yr. Total $ __________ 13. Once a year inspection and service recommendations from 2027-2029 per yr. $ __________ to 2 Heaters at Ledges Golf Course Maint. Shop 3 yr. Total $ __________ 14. Emergency or requested service at Ledges Golf Course per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day \& Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ 15. Twice a year inspection and service recommendations from 2027-2029 to all 11 Furnaces \& 5 AC Units at Macktown F.P. facilities per yr.$ __________ (Clubhouse, Macktown Living History Buildings \& Maint. Shop) 3 yr. Total $ __________ 16. Emergency or requested service at Macktown facilities per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day \& Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ 17. Twice a year inspection and service recommendations from 2027-2029 to 2 Furnaces at Pecatonica River F.P per yr.$ __________ Maintenance Shop \& Study Center 3 yr. Total $ __________ 18. Once a year inspection and service recommendations from 2027-2029 per yr. $__________ to 2 heaters at Pecatonica River F.P. Maint. Shop 3 yr. Total $ __________ 19. Emergency or requested service at Pecatonica River F.P. Maintenance Shop \& Study Center per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day \& Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ 20. Twice a year inspection and service recommendations from 2027-2029 to 2 Furnaces at Kishwaukee River F.P. per yr. $ __________ Maintenance Shop 3 yr. Total $ __________ 21. Emergency or requested service at Kishwaukee River F.P. Maintenance Shop per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day \& Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ RFQ 26-0001 Heating \& Air Conditioning Maintenance 7 22. Twice a year inspection and service recommendations from per yr. $ __________ 2027-2029 to 2 Furnaces \& 3 AC Units at Severson Dells 3 yr. Total $ __________ Education Center 23. Once a year inspection and service recommendations from 2027-2029 per yr. $__________ to 1 boiler at Severson Dells Education Center 3 yr. Total $ __________ 24. Emergency or requested service at Severson Dells Education Center per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day \& Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ 25. Provide service recommendations for all sites (if contract awarded to one vendor) 26. Emergency or requested service for all sites (if contract awarded to one vendor) per hour: Weekday 8 am - 5 pm $ __________ Weekend All Day \& Weekday 5 pm - 8 am $ __________ Holiday All Day $ __________ SIGNATURE __________________________________________________ PRINT/TYPE SIGNATURE ________________________________________ CONTACT PERSON ____________________________________________ COMPANY ___________________________________________________ ADDRESS ____________________________________________________ CITY, STATE, ZIP ______________________________________________ TELEPHONE __________________________________________________ E-MAIL______________________________________________________ FAX NUMBER ________________________________________________ FEIN NUMBER ________________________________________________ RFQ 26-0001 Heating \& Air Conditioning Maintenance 8
SpecialDistrict · IL, US
Decision makers connected to this RFP from Winnebago County Forest Preserve District.
Adjacent opportunities open for bidding right now.
Pennsylvania Department of Human Services
State AgencyPA
Posted
-
Dec 31, 2099
Procurement of frozen food products, specifically fish, with detailed specifications for grading, labeling, delivery, packaging, and content.
CountyIL
Posted
-
Nov 6, 2026
NOTICE TO BIDDERS Kendall County Highway Department will accept sealed bids for the purchase and delivery of Unleaded Gasoline and Diesel Fuel to the Highway Department, located at 6780 Route 47, Yorkville, IL. This bid is for an annual contract that anticipates the purchase of approximately 12,000 gallons of unleaded gas, and 20,000 gallons of diesel fuel. Bids will be accepted until 10:00 AM on November 6, 2026, at which time they will be opened and read publicly. Kendall County reserves the right to reject any or all bids and to waive irregularities. Additional information and bid forms may be obtained by contacting Kendall County Highway Department at 630.553.7616. INSTRUCTIONS TO BIDDERS KENDALL COUNTY FUEL BID - 2026 Bidders are invited to submit sealed bids for the purchase and delivery of approximately 12,000 gallons of 87 octane unleaded gas with ethanol, and approximately 20,000 gallons of high quality Ultra Low Sulfur Bio-Diesel Fuel Blend to Kendall County Highway Department for a twelve month period, from December 1, 2026 to November 30, 2027. The quantity of fuel to be bid is based on previous years usage, provided in the following table. HISTORICAL FUEL USAGE - KENDALL COUNTY HIGHWAY DEPARTMENT Fiscal Year Unleaded Gas (Gallons) Diesel Fuel (Gallons) 2016 12,477 15,984 2017 13,650 16,507 2018 12,025 20,380 2019 11,358 21,615 2020 11,116 17,678 2021 11,602 20,239 2022 10,734 20,087 2023 12,151 18,085 2024 10,912 19,940 2025 10,419 20,250 10-Yr. Averages: 11,644 19,077 Sealed Bids: Sealed bids will be received at the Kendall County Highway Department, 6780 Route 47, Yorkville, IL 60560 until 10:00 AM November 6, 2026, and shall be opened and read aloud at that time. Bids received after 10:00 AM WILL NOT BE ACCEPTED. All bids shall be contained in a sealed envelope, shall be marked "2026 Fuel Bid", and shall have the name, address and telephone number of the bidder affixed to the sealed envelope. Signature on Bids: Bids shall be made on the Bid Sheet contained herein, and shall be fully completed in ink. Signatures shall be in long hand, and the completed form shall be without delineations, alterations or erasures. By submission of a bid, prospective bidders agree to all the terms and conditions detailed herein. The signature on bid documents shall be that of an authorized representative of the bidder. An officer or agent of the offering bidder, who is empowered to bind the bidder in a contract, shall sign the proposal and any clarifications to that proposal. Each bidder, by making and signing their bid, represents that they have read and understand the bidding documents. Tax Exemption: Kendall County may be exempt from certain State, Municipal or Federal Excise Taxes. Each bidder must be prepared to file for any refund relating to said taxes. Kendall County is not to be billed for any exempted Federal and/or Sales Taxes. Quantity Requirements: It is estimated that the Kendall County Highway Department will require approximately 12,000 gallons of 87 octane gasoline and approximately 20,000 gallons of Ultra Low Sulfur Diesel Fuel delivered to the Highway Department during the term of the contract. This contract will be for a twelve-month period, commencing December 1, 2026 and ending November 30, 2027. Decreases to Estimated Quantities: The quantities heretofore identified are estimated only. Kendall County reserves the right to decrease the amount of fuels purchased under this contract with no penalties, fees, or additional charges. Increases to Estimated Quantities: In the event Kendall County purchases more than 12,000 gallons of unleaded gasoline or 20,000 gallons of diesel fuel, the Vendor may increase the per-gallon price charged for said fuels; however, the price per gallon shall not exceed the Vendor's rack price on the date of delivery plus 15¢ per gallon. Prices: Prices shall remain in effect throughout the length of the contract, and shall be a FIXED RATE PER GALLON. The Illinois Motor Fuel Tax and Underground Storage Tax shall be identified as a separate line item on the bid, and said fees shall also be identified separately on invoices submitted to the Department. If the Federal Government, through any of its agencies, imposes price controls or pricing rules during the term of the contract, the supplier shall comply with such rules and regulations. Kendall County will not be responsible for any such increase in cost during the length of the contract. Illinois Business Office: All bidders must have an Illinois Business Office, with a physical presence in the State of Illinois. All bidders must pay applicable Illinois motor fuel taxes in order to be eligible to bid. Award of Bid: The bidder acknowledges the right of Kendall County to accept the bid, in whole or part, deemed to be the lowest responsible bid, after all bids have been examined and evaluated. The bid is expected to be awarded at the November 17, 2026 Kendall County Board Meeting. SPECIFICATIONS KENDALL COUNTY FUEL BID - 2026 87 Octane Top Tier Unleaded Gasoline Unleaded gasoline shall be Top Tier Gasoline having a minimum octane rating of 87 (R+M)/2 and shall not contain more than 10% alcohol-based fuel. Gasoline detergent additives shall prevent the formation and accumulation of gum and disperse coke that may have formed. Additive shall improve performance, protect against deposit buildup and shall have an A-rating corrosion protection. Additive ratio shall not be less than 2.5x the minimum specified Lowest Additive Concentration (LAC) by the IEPA. Ultra Low Sulfur Diesel Fuel Specifications ULS Diesel Fuel must be a high quality ULS Bio-Diesel (B2) blend. It must meet the specifications attached hereto and incorporated herein as "Exhibit A". Diesel Fuel will be seasonally and geographically blended for low temperature and performance, as to insure a low cloud point and pour point. Diesel Fuel Shall Meet or Exceed: • ASTM D975 requirements for #2 Diesel Fuel • "Premium" criteria recommended by NCWM, EMA, and TMC for thermal stability and detergency • DW 10 Injector Test (detergency measurement) • NACE fuel corrosion test • D975 allows #2 distillate fuel blended with biodiesel ≤5% volume, meeting ASTM D6751 Testing of Products Kendall County reserves the right to independently and randomly test both unleaded gas and diesel fuel for compliance with all specifications contained herein. Non-compliance may incur penalties up to and including forfeiture of the contract. DELIVERY Fuels shall be delivered to the following location and placed in tanks provided. Kendall County Highway Department has one, 1500-gallon Unleaded Gas Tank, and one, 2000-gallon Diesel Fuel Tank. Both tanks are dual-wall and above ground. Kendall County Highway Department 6780 Route 47 Yorkville, IL 60560 All deliveries to the Highway Department shall be made on weekdays between the hours of 7:00 AM and 4:00 PM, unless otherwise directed by the Kendall County Engineer. Deliveries shall be made within twenty-four hours of notification of the need for gasoline or diesel fuel. The successful bidder shall be directly responsible for any and all delivery charges. Do not include any delivery charges on your bid. Kendall County will pay no delivery charges. EXHIBIT A Specification for Biodiesel Biodiesel shall meet or exceed standard specification ASTM D975-20 for Bio-Diesel (B100) Typical Properties Specific Gravity 0.81 - 0.88 @ 60°F (15.6°C) Viscosity cST @ 40°C 3.0 Cloud Point °F (August/March) 5 Pour Point °F (August/March) < -15 Sulfur % ULSD (on/off highway) < 15 ppm Lubricity, HFRR @ 60°C, micron ≤ 460 Cetane 46 - 49 Flash Point °F > 125 Ash % mass max 0.01 Water & Sediment, % Vol. < 0.05 Copper Strip Corrosion No. 1 Pure Bio-Diesel Blend ≥ 2% Typical Additive Package • Cetane Improver to enhance fuel ignition quality • Detergent to remove deposit buildup from both fuel injector tips and internal injector mechanisms • Corrosion Inhibitors to reduce corrosion of piping, storage tanks, and engine parts • Lubricity Enhancer to protect critical fuel pumps and injectors • Oxidation Inhibitors to reduce sludge buildup, prevent formation of gum & deposits, and extend filter life • Fuel Stabilizers to promote thermal stability and maintain original fuel quality for longer periods of time • Demulsifier to shed free water faster and more completely • Moisture Control to help prevent corrosion, microbial activity, and operational problems. Winter blend shall be with ULSD #1 per ASTM specifications. BID SHEET BULK FUEL BID November 6, 2026 CONTRACT PERIOD - TWELVE (12) MONTHS December 1, 2026 - November 30, 2027 Approx. Quantity Description Unit Price - Unleaded Gas $/Gallon Unit Price - Diesel Fuel $/Gallon 12,000 87 Octane Top Tier Unleaded Gasoline w/ Ethanol $ ____________ 20,000 Diesel Fuel - High Quality ULSD Biodiesel (B2) Blend $ ____________ Underground Storage Tax $ ____________ $ ____________ Illinois Motor Fuel Taxes $ ____________ $ ____________ Environmental Impact Fee $ ____________ $ ____________ Total Per Gallon Cost: $ ____________ $ ____________ Any State, Local or Federal Excise Taxes shall be paid for by the vendor. It will be the duty of the vendor to apply for and request any refunds from the government where these taxes are concerned. Bid Submitted By: Company Name, Address, Phone Signature of Bidder and Title RETURN THIS SHEET FOR BIDDING
CityIL
Posted
Nov 4, 2026
Nov 18, 2026
The Village of Oak Park will receive Bids from qualified contractors to perform emergency water and sewer repair work during the calendar year 2027 pursuant to this Request for Bids. Bids will be accepted at the Public Works Center, 201 South Blvd., Oak Park, IL 60302 Monday through Friday, 7:30 a.m. to 4:00 p.m. local time until 3:00 p.m. on Wednesday, November 18, 2026. Bids will be reviewed and the results of the review will be presented to the Village Board of Trustees of the Village of Oak Park. Specifications and bid forms may be obtained at the Village website or at the Public Works Center at the address listed above or by calling 708-358-5700. The Oak Park Public Works Center is open to the public. To hand deliver proposals, proposers may leave the proposals in the Public Works mailbox or drop off upstairs at Public Works during business hours Monday through Friday 7:30-4:00. There will not be a formal 'bid opening' for the contract. Electronic signatures will be accepted on all documents. Bids can be submitted electronically via email to daniel.dillett@oak-park.us. The Village Board of Trustees reserves the right to accept or reject any and all bids or to waive technicalities, or to accept any item of any bid. Information is available from the Water & Sewer Superintendent, Dan Dillett at 708-358-5700 or daniel.dillett@oak-park.us. Submission of Bids: The Bid shall be submitted on the Bid form included herewith. The Bid shall be submitted in a sealed envelope marked "BID: 27-102 Emergency Water and Sewer Repair", shall bear the return address of the bidder, and shall be addressed as follows: TO: Dan Dillett Water & Sewer Superintendent Department of Public Works 201 South Blvd. Oak Park, IL 60302. Key procurement details and requirements summarized from the solicitation: - Bid Bond: The Bidder shall provide a Bid Bond in the amount of one thousand dollars ($1,000.00) (cash or certified check permitted). Bid bonds, cash or checks will be returned once the selected bidder has entered into an Agreement and provided the Contract Bond. - Contract Bond: Successful bidder shall, within ten (10) calendar days after award, furnish a Contract Bond in the amount of five thousand dollars ($5,000.00). - Contract Term: Initial contract term January 1, 2027 to December 31, 2027. The Village may renew the contract for two (2) optional one-year terms (January 1 to December 31). The Village may accept price adjustments on renewal tied to the specified CPI index, capped at 5% annually. - Notice to Proceed / Response Time: Contractor shall be responsible for performing emergency services within seven (7) days of a notice to proceed from the Water & Sewer Superintendent or designee. For specific emergency assignments, the Contractor must respond within one (1) hour of emergency repair notification and must own appropriate equipment and staff to dig and repair below ground piping. For each emergency assignment the Contractor must begin repair work within 24 hours unless agreed otherwise by the Village. - Scope of Work: Emergency water and sewer repair work in the public right-of-way within the Village of Oak Park. Work includes but is not limited to repair of water mains (6-inch to 24-inch), water service repairs, sewer mains (6-inch to 30-inch, potentially as deep as 22 feet), debris hauling, traffic and site management, and pavement restoration per Village standards. - Minimum staffing/equipment: Minimum crew of 3 workers (operator, driver, pipe fitter/laborer), primary equipment must be contractor-owned (excavator, truck, trench box, etc.). Minor tools included in hourly rates; unforeseen materials are payable with a 15% markup (excluding common items like backfill and pipe bedding). - Utility locates: Contractor responsible for utility locates (J.U.L.I.E.) in compliance with state statute. - Property damage and restoration: Contractor responsible for repairing any damage to adjacent property and for pavement/right-of-way restoration to Village standards. Spoils may be dumped at the Village receiving pit when available; otherwise contractor to properly dispose, with associated costs handled per specification. - Insurance, prevailing wage, compliance and certifications: Contractor must provide required insurance (commercial general liability, workers' compensation, auto, umbrella, etc.), comply with applicable laws and Village ordinances, provide certified payroll and prevailing wage compliance where applicable, and submit required affidavits, EEO and M/W/DBE information and municipal references. - Payment: Monthly payment of undisputed invoices within 30 days of approval per the Local Government Prompt Payment Act. The Village may withhold payment for defective or nonconforming work. - Other administrative requirements: Contractors must be licensed in the Village of Oak Park, provide references, furnish executed Agreement and Contract Bond within specified time after award, and comply with Minority/Women/DBE and equal employment requirements outlined in the bid documents. Contact for information and questions: Water & Sewer Superintendent Dan Dillett, Department of Public Works, Village of Oak Park. Phone: 708-358-5700. Email: daniel.dillett@oak-park.us.
Posted
Sep 15, 2026
Nov 13, 2026
Moffitt Cancer Center Overview The H. Lee Moffitt Cancer Center and Research Institute, Inc. (“Moffitt”), located in Tampa, Florida, began operations in 1986. As an academic and research medical center, Moffitt is a National Cancer Institute-designated oncology research institute in Florida and one of the Southeast's leading cancer centers. Comprised of two inpatient facilities, ambulatory outpatient surgery centers, ambulatory clinics, a cancer screening facility and research laboratories, Moffitt offers a sophisticated network of services and technologies that assure the citizens of its region convenient, cost-effective, high quality health care. Moffitt’s workforce is currently comprised of a robust group of individuals ranging from full-time and part-time employees, medical residents, volunteers, students and interns, all engaging in varying scopes and projects across the institution. RFQ Purpose and Objectives The objective of this Request for Qualification is to select a qualified Elevator Modernization Contractor to provide a complete modernization of multiple elevator groups across Moffitt Cancer Center’s Tampa Main Campus. The selected Contractor will deliver a fully engineered, code‑compliant, reliable, and maintainable modernization solution that enhances safety, performance, energy efficiency, and long‑term operational stability for all affected elevator systems. This modernization initiative supports Moffitt Cancer Center’s mission to maintain safe, efficient, and patient‑centered facilities while ensuring uninterrupted vertical transportation across clinical, research, and parking structures. The purpose of this solicitation is to: • Identify experienced and financially stable elevator service providers. • Evaluate organizational capabilities. • Assess healthcare experience. • Review staffing resources and technical expertise. • Evaluate safety performance. • Evaluate local technical expertise across multiple equipment manufacturers and vintages of equipment. • Evaluate access to additional sources of technical expertise beyond the local branch office level to support the wide range of equipment manufacturers and vintages of equipment. • Evaluate ability and limitations to source tangible mechanical or electrical parts, software, hardware, firmware etc. in a timely manner to support the diverse portfolio of elevators. • Establish a shortlist of approximately six firms for participation in a second phase of the procurement process. Scope The Contractor shall provide all engineering services, labor, materials, equipment, transportation, and incidental services necessary to complete the modernization of the following elevator groups: 1. SE Blue Garage – Elevators 1 & 2 Two traction MRL elevators Multi‑level service (front and rear openings) Passenger duty Duplex operation 2. North Garage – Elevators 24 & 25 Two traction MRL elevators Passenger duty Duplex operation 3. MCC Building – Elevators 7, 8, 9, 10 Four geared overhead traction elevators Passenger duty Four‑car group operation 4. MRC Building – Elevators 35 & 36 Two hydraulic elevators Passenger duty Duplex operation 1. General Moffitt Cancer Center is soliciting proposals from qualified elevator modernization contractors to provide all engineering, labor, materials, equipment, transportation, and services necessary to modernize multiple elevator groups across the Tampa Main Campus. Contractors are responsible for delivering a complete, code‑compliant modernization that meets all performance, safety, and operational requirements. 2. Contract Documents Contract Documents include the RFQ, specifications, drawings (if applicable), addenda, and all supplemental conditions. Contractors must review all documents thoroughly and are responsible for understanding all requirements before submitting a proposal. 3. Site Examination Contractors must visit the site, review existing conditions, and verify all dimensions and constraints affecting the work. This includes hoistways, pits, machine rooms, controller rooms, structural supports, electrical characteristics, and retained equipment. Submission of a proposal confirms that the Contractor has performed a complete site review and accounted for all conditions. 4. Requests for Information All questions must be submitted in writing by the published RFI deadline. Only written responses issued as addenda will be considered binding. No verbal instructions or clarifications will be accepted. 5. Proposal Submission Proposals must be submitted electronically using the required bid form. All fields must be completed. Failure to provide required information may result in disqualification. Proposals must remain firm for 120 days from the due date. 6. Contractor Responsibilities The Contractor shall: Provide all work necessary for a complete modernization Coordinate shutdowns, noise‑producing work, and off‑hours activities with Moffitt Protect all building areas, finishes, and occupants during construction Maintain safe, clean, and accessible work zones Provide all barricades, fire protection, and safety measures required by code Comply with all national, state, and local codes, including ASME A17.1 7. Interim Maintenance Requirements From construction commencement through final acceptance, the modernization Contractor is responsible for: Monthly preventive maintenance Fire service recall testing Category 1 and Category 5 testing Correcting violations within required timeframes Responding to service calls within 2 hours These services must be included in the base bid. 8. Evaluation Criteria Moffitt Cancer Center will evaluate proposals based on: Cost of modernization work Cost of interim and warranty maintenance Proposed schedule Contractor experience with similar projects Local maintenance capability Completeness and quality of the proposal Moffitt reserves the right to reject any or all proposals. 9. Protection of Work and Property The Contractor must protect all work, equipment, and Moffitt property from damage. Any damage caused by the Contractor must be repaired at no cost to Moffitt. Work that is disruptive or unsafe during normal business hours must be performed during off‑hours. 10. Codes, Permits, and Compliance All work must comply with: ASME A17.1 Florida Building Code Local AHJ requirements Fire and life safety regulations The Contractor is responsible for obtaining all required permits and inspections. 11. Insurance, Taxes, and Labor Requirements Contractors must comply with all Moffitt insurance requirements and all applicable federal, state, and local labor laws. All taxes, fees, and contributions must be included in the proposal. 12. Owner Rights Moffitt Cancer Center reserves the right to: Reject any or all proposals Accept a proposal other than the lowest price Waive informalities Modify the scope prior to award Workday Strategic Sourcing RFQ Event Contents This RFQ package includes the following documents and contents, which require responses as part of the Respondent’s proposal as indicated: 1. Supplier Utilization and Subcontracting Plan – Requires Response 2. Appendix 4 - Response Summary - Requires Response REQUESTED DOCUMENTS Copy of W-9 Form OSHA 300A Logs (last 3 years) EMR Letter Sample Preventive Maintenance Report Sample Monthly KPI Dashboard Technician Certifications Organizational Chart Financial Statements or D&B Report Insurance Certificate Sample Modernization Schedule Healthcare References Local Technician Roster Safety Manual (or summary) RFQ Timeline This RFP shall be conducted under the following timeline, which is subject to change only upon prior approval by the Moffitt Purchasing Department and granted to all responsive parties (hereinafter “Respondent(s)” or “Vendor(s)”). Event Date Issuance of Bid September 15th, 2026 Respondent Pre-Submission Conference Call September 22nd, 2026 On-Site Walkthrough Weeks of October 9th and 16th Respondent Questions Due October 23rd, 2026 by 2pm EST RFQ Responses Due October 30th, 2026 by 5pm EST Award of Bid TBD On the date indicated above for "RFQ Responses Due” in the timeline section of this RFQ, Respondent’s bid must be received, online, in accordance with the requirements below, by no later than 5:00 p.m. Eastern Time. RESPONDENT PRE-SUBMISSION CONFERENCE CALL Moffitt will conduct a vendor pre-submission conference call to further clarify and discuss the requirements of this RFP on September 22nd, 2026, at 10:00am EST. Zoom Link: https://moffitt.zoom.us/j/99406446271 Dial in: 305-224-1968. Conference ID: 994 0644 6271. RESPONSE REQUIREMENTS All responses, proposals, communications, and correspondence required during the Request for Proposal process must be routed through the Workday Strategic Sourcing portal. All responses will be confidential. Failure to adhere to this requirement may result in your organization not being considered. Award Criteria The award of this RFQ is subject to the terms and conditions contained herein, in addition to any supplemental terms and conditions developed by Moffitt during the course of this RFQ process to augment purchase order conditions of the purchase. Quality of service, pricing, products, acceptance of Moffitt’s Vendor Contracting Requirements, and other terms of purchase will be an integral part of the decision selection process. Moffitt reserves the right to award this RFQ bid, in whole or in part, to the Respondent that can best meet Moffitt’s business and regulatory needs, in Moffitt’s sole and absolute discretion. Moffitt assumes no responsibility and bears no liability for costs incurred by a Respondent in the preparation and submittal of a bid in response to this RFQ.
Solicitation files and supporting documents for this bid.
