RFQ 26-27-SSP Elevator Modernization

Description: Moffitt Cancer Center Overview The H. Lee Moffitt Cancer Center and Research Institute, Inc. (“Moffitt”), located in Tampa, Florida, began operations in 1986. As an academic and research medical center, Moffitt is a National Cancer Institute-designated oncology research institute in Florida and one of the Southeast's leading cancer centers. Comprised of two inpatient facilities, ambulatory outpatient surgery centers, ambulatory clinics, a cancer screening facility and research laboratories, Moffitt offers a sophisticated network of services and technologies that assure the citizens of its region convenient, cost-effective, high quality health care. Moffitt’s workforce is currently comprised of a robust group of individuals ranging from full-time and part-time employees, medical residents, volunteers, students and interns, all engaging in varying scopes and projects across the institution. RFQ Purpose and Objectives The objective of this Request for Qualification is to select a qualified Elevator Modernization Contractor to provide a complete modernization of multiple elevator groups across Moffitt Cancer Center’s Tampa Main Campus. The selected Contractor will deliver a fully engineered, code‑compliant, reliable, and maintainable modernization solution that enhances safety, performance, energy efficiency, and long‑term operational stability for all affected elevator systems. This modernization initiative supports Moffitt Cancer Center’s mission to maintain safe, efficient, and patient‑centered facilities while ensuring uninterrupted vertical transportation across clinical, research, and parking structures. The purpose of this solicitation is to: • Identify experienced and financially stable elevator service providers. • Evaluate organizational capabilities. • Assess healthcare experience. • Review staffing resources and technical expertise. • Evaluate safety performance. • Evaluate local technical expertise across multiple equipment manufacturers and vintages of equipment. • Evaluate access to additional sources of technical expertise beyond the local branch office level to support the wide range of equipment manufacturers and vintages of equipment. • Evaluate ability and limitations to source tangible mechanical or electrical parts, software, hardware, firmware etc. in a timely manner to support the diverse portfolio of elevators. • Establish a shortlist of approximately six firms for participation in a second phase of the procurement process. Scope The Contractor shall provide all engineering services, labor, materials, equipment, transportation, and incidental services necessary to complete the modernization of the following elevator groups: 1. SE Blue Garage – Elevators 1 & 2 Two traction MRL elevators Multi‑level service (front and rear openings) Passenger duty Duplex operation 2. North Garage – Elevators 24 & 25 Two traction MRL elevators Passenger duty Duplex operation 3. MCC Building – Elevators 7, 8, 9, 10 Four geared overhead traction elevators Passenger duty Four‑car group operation 4. MRC Building – Elevators 35 & 36 Two hydraulic elevators Passenger duty Duplex operation 1. General Moffitt Cancer Center is soliciting proposals from qualified elevator modernization contractors to provide all engineering, labor, materials, equipment, transportation, and services necessary to modernize multiple elevator groups across the Tampa Main Campus. Contractors are responsible for delivering a complete, code‑compliant modernization that meets all performance, safety, and operational requirements. 2. Contract Documents Contract Documents include the RFQ, specifications, drawings (if applicable), addenda, and all supplemental conditions. Contractors must review all documents thoroughly and are responsible for understanding all requirements before submitting a proposal. 3. Site Examination Contractors must visit the site, review existing conditions, and verify all dimensions and constraints affecting the work. This includes hoistways, pits, machine rooms, controller rooms, structural supports, electrical characteristics, and retained equipment. Submission of a proposal confirms that the Contractor has performed a complete site review and accounted for all conditions. 4. Requests for Information All questions must be submitted in writing by the published RFI deadline. Only written responses issued as addenda will be considered binding. No verbal instructions or clarifications will be accepted. 5. Proposal Submission Proposals must be submitted electronically using the required bid form. All fields must be completed. Failure to provide required information may result in disqualification. Proposals must remain firm for 120 days from the due date. 6. Contractor Responsibilities The Contractor shall: Provide all work necessary for a complete modernization Coordinate shutdowns, noise‑producing work, and off‑hours activities with Moffitt Protect all building areas, finishes, and occupants during construction Maintain safe, clean, and accessible work zones Provide all barricades, fire protection, and safety measures required by code Comply with all national, state, and local codes, including ASME A17.1 7. Interim Maintenance Requirements From construction commencement through final acceptance, the modernization Contractor is responsible for: Monthly preventive maintenance Fire service recall testing Category 1 and Category 5 testing Correcting violations within required timeframes Responding to service calls within 2 hours These services must be included in the base bid. 8. Evaluation Criteria Moffitt Cancer Center will evaluate proposals based on: Cost of modernization work Cost of interim and warranty maintenance Proposed schedule Contractor experience with similar projects Local maintenance capability Completeness and quality of the proposal Moffitt reserves the right to reject any or all proposals. 9. Protection of Work and Property The Contractor must protect all work, equipment, and Moffitt property from damage. Any damage caused by the Contractor must be repaired at no cost to Moffitt. Work that is disruptive or unsafe during normal business hours must be performed during off‑hours. 10. Codes, Permits, and Compliance All work must comply with: ASME A17.1 Florida Building Code Local AHJ requirements Fire and life safety regulations The Contractor is responsible for obtaining all required permits and inspections. 11. Insurance, Taxes, and Labor Requirements Contractors must comply with all Moffitt insurance requirements and all applicable federal, state, and local labor laws. All taxes, fees, and contributions must be included in the proposal. 12. Owner Rights Moffitt Cancer Center reserves the right to: Reject any or all proposals Accept a proposal other than the lowest price Waive informalities Modify the scope prior to award Workday Strategic Sourcing RFQ Event Contents This RFQ package includes the following documents and contents, which require responses as part of the Respondent’s proposal as indicated: 1. Supplier Utilization and Subcontracting Plan – Requires Response 2. Appendix 4 - Response Summary - Requires Response REQUESTED DOCUMENTS Copy of W-9 Form OSHA 300A Logs (last 3 years) EMR Letter Sample Preventive Maintenance Report Sample Monthly KPI Dashboard Technician Certifications Organizational Chart Financial Statements or D&B Report Insurance Certificate Sample Modernization Schedule Healthcare References Local Technician Roster Safety Manual (or summary) RFQ Timeline This RFP shall be conducted under the following timeline, which is subject to change only upon prior approval by the Moffitt Purchasing Department and granted to all responsive parties (hereinafter “Respondent(s)” or “Vendor(s)”). Event Date Issuance of Bid September 15th, 2026 Respondent Pre-Submission Conference Call September 22nd, 2026 On-Site Walkthrough Weeks of October 9th and 16th Respondent Questions Due October 23rd, 2026 by 2pm EST RFQ Responses Due October 30th, 2026 by 5pm EST Award of Bid TBD On the date indicated above for "RFQ Responses Due” in the timeline section of this RFQ, Respondent’s bid must be received, online, in accordance with the requirements below, by no later than 5:00 p.m. Eastern Time. RESPONDENT PRE-SUBMISSION CONFERENCE CALL Moffitt will conduct a vendor pre-submission conference call to further clarify and discuss the requirements of this RFP on September 22nd, 2026, at 10:00am EST. Zoom Link: https://moffitt.zoom.us/j/99406446271 Dial in: 305-224-1968. Conference ID: 994 0644 6271. RESPONSE REQUIREMENTS All responses, proposals, communications, and correspondence required during the Request for Proposal process must be routed through the Workday Strategic Sourcing portal. All responses will be confidential. Failure to adhere to this requirement may result in your organization not being considered. Award Criteria The award of this RFQ is subject to the terms and conditions contained herein, in addition to any supplemental terms and conditions developed by Moffitt during the course of this RFQ process to augment purchase order conditions of the purchase. Quality of service, pricing, products, acceptance of Moffitt’s Vendor Contracting Requirements, and other terms of purchase will be an integral part of the decision selection process. Moffitt reserves the right to award this RFQ bid, in whole or in part, to the Respondent that can best meet Moffitt’s business and regulatory needs, in Moffitt’s sole and absolute discretion. Moffitt assumes no responsibility and bears no liability for costs incurred by a Respondent in the preparation and submittal of a bid in response to this RFQ.