RFP

Description: The Lenawee Intermediate School District (LISD) invites bids for one new full-size passenger van meeting the minimum requirements in this request. The requirements are written to accommodate common current Ford Transit and Chevrolet Express passenger-van configurations while allowing equivalent vehicles from other manufacturers. Bidders must identify the exact vehicle and disclose every exception. ISSUE DATE: October 30, 2026 BID DEADLINE: November 19, 2026 at 11:00 a.m. Eastern Time QUESTION DEADLINE: November 12, 2026 at 4:00 p.m. Eastern Time DELIVERY METHOD: Email one complete bid to both listed recipients Bid delivery and contact Submit bid by email to both: Courtney Williams | Courtney.Williams@lisd.us and Carl Brousseau | Carl.Brousseau@lisd.us Questions and addenda: Email both Courtney Williams and Carl Brousseau at the addresses above. Submit questions by the question deadline above. LISD will respond to questions by written addendum. Bidders are responsible for requesting and acknowledging all addenda. EMAIL SUBMISSION Send one complete email with the signed bid and all required attachments to both email addresses above. Use "Passenger Van Bid" as the subject line and attach the files directly; do not rely on external cloud links. The complete submission must be received by both recipients no later than the stated deadline. Late bids may be rejected. Procurement overview • One new, unused passenger van, model year 2026 or newer, for LISD use. • Provide a complete base price, an itemized list of included equipment and charges, and a separately priced midrise-roof alternate if available. • Include the manufacturer build sheet, seating floor plan, product specifications, proposed delivery date, and warranty documentation. • LISD will review compliance with specifications, total price, delivery timing, warranty, and the overall best interest of the District. Bids must remain firm for at least 90 days after the bid deadline. No purchase obligation arises unless LISD approves the award and issues a written purchase order or sales agreement. Minimum vehicle specifications The base bid must meet or exceed each requirement below. These performance and equipment requirements are intended to accommodate commonly available Ford Transit and Chevrolet Express passenger-van configurations. Identify the make, model, model year, trim, engine, drivetrain, wheelbase, roof height, seating configuration, GVWR, payload, and included options. Attach the manufacturer build sheet and seating floor plan. 1. New, unused, full-size passenger van, model year 2026 or newer, not previously titled. 2. At least 10 total factory-installed seating positions, including the driver, with a lap/shoulder restraint at every seating position. State total seat count and passenger capacity; attach a floor plan. Higher-capacity 12- or 15- seat configurations are acceptable. 3. Gasoline V-6 engine offered by the vehicle manufacturer for its passenger-van model, with the manufacturer-standard automatic transmission. State displacement and rated horsepower. Ford Transit 3.5L V-6 and Chevrolet Express 4.3L V-6 configurations are acceptable. 4. Rear-wheel drive in the base bid. If an all-wheel-drive configuration is offered, it may be priced separately as an alternate. 5. Wheelbase offered by the manufacturer for the passenger configuration and seating capacity. State the exact wheelbase; extended-length configurations are not required. 6. Manufacturer standard or low-roof configuration in the base bid. A medium or midrise roof may be submitted as a separately priced alternate if offered for the vehicle. 7. Passenger-side entry door may be hinged or sliding. Rear passenger doors must be hinged and equipped with a hold-open feature or manufacturer-provided restraint. 8. Glazed passenger-compartment side and rear windows. State any factory tint or tint options; all tint must comply with applicable law. 9. Front heating and air conditioning, plus rear passenger-compartment heating and air conditioning. Include all required factory packages or authorized dealer-installed equipment in the base price and identify how the rear system is provided. 10. Solid white exterior paint. 11. Factory passenger seats with durable upholstery. Vinyl or durable cloth is acceptable; identify material and color. If vinyl upholstery is available as an option, price it separately. 12. Manufacturer passenger-compartment floor covering. Include all-weather floor mats and identify the floor material; vinyl or rubber flooring may be offered as an alternate if available. 13. Factory wheels and all-season tires with load ratings appropriate for the offered GVWR and seating configuration. State the exact wheel and tire sizes. Include a full-size spare wheel and tire and a jack, or identify if the manufacturer does not offer them. 14. Manufacturer-rated GVWR of at least 8,600 pounds. State GVWR and available payload for the quoted configuration after factory-installed equipment. 15. Manufacturer-standard alternator and electrical system suitable for the offered passenger-van configuration. State alternator output in amps; price any higher-output alternator separately. 16. Interior rearview mirror and exterior left- and right-side mirrors. 17. Two additional keys or key fobs beyond the quantity supplied with the vehicle. 18. Passenger-side entry step or running board suitable for safe entry and exit; include its cost and identify whether factory- or dealer-installed. 19. Driver and front-passenger airbags and all other required safety equipment for the offered configuration. 20. Rearview camera system. 21. Power door locks, power steering, tilt steering wheel, cruise control, AM/FM audio system, left- and right-side sun visors, standard instrumentation, full-length headliner, and front/rear interior lighting, as offered in the manufacturer passenger-van configuration. Identify any item not included. 22. Splash guards at all four wheel positions. Include the cost and identify whether factory- or dealer-installed. 23. Meets or exceeds all applicable federal and Michigan motor vehicle safety requirements, including applicable Federal Motor Vehicle Safety Standards. Optional alternate Price the medium/midrise-roof alternate separately, if available. Also price any separately identified AWD, vinyl seating, or rubber/vinyl floor options. For every alternate, identify added cost and any effect on seating, equipment, GVWR/payload, warranty, or delivery. The base bid must remain complete and responsive without optional alternates. Bid requirements Price and itemization Quote all prices in U.S. dollars. The base bid must include the van and all required equipment, dealer preparation, freight, delivery, documentation, and all other charges necessary to deliver the vehicle ready for LISD acceptance. Itemize each charge and separately identify any title, registration, or government fee. Do not include sales or use tax; LISD is tax exempt. Delivery and title • Deliver the van to the LISD Porter Center, 2946 Sutton Road, Adrian, Michigan 49221. State the earliest delivery date after award and any conditions affecting delivery. • The bidder is responsible for delivery and for damage or loss before delivery and acceptance by LISD (FOB destination). • Provide a clean, unencumbered title listing the Lenawee Intermediate School District, 4107 N. Adrian Highway, Adrian, Michigan 49221, as owner. Deliver title documents with the vehicle or as otherwise required for lawful transfer. Warranty Provide at least a 3-year/36,000-mile bumper-to-bumper warranty and a 5-year powertrain warranty, or identify any difference from these minimums. State the time and mileage limits, coverage start date, exclusions, service locations, and whether towing or roadside assistance is included. List the cost and terms of any available extended warranties as optional items. Required bid contents • A signed transmittal letter from a representative authorized to bind the bidder, identifying the bidder and any requested LISD support or potential conflicts of interest. • Completed and signed bid form on the final pages of this RFB, including receipt of all addenda. • Make, model, model year, trim, engine, drivetrain, seating capacity, build sheet, floor plan, specification sheets, and product literature. • Itemized base-bid pricing and separate pricing for the midrise-roof alternate, if available. • Proposed delivery timing and written warranty information. • A list of any deviations, substitutions, or exceptions. If none, state "No exceptions." • Applicable LISD bidder certification forms identified in the submission section below. Bid review and award LISD may consider specification compliance, total evaluated price, delivery availability, warranty, and the District's overall interests. LISD may reject any or all bids, waive informalities or immaterial defects, and select the bid determined to be in LISD's best interest. LISD anticipates presenting a recommended award for approval to its Board of Education before entering a purchase agreement. Submission instructions and general conditions Submission and addenda • Send one complete email containing the signed bid and all required attachments to both Courtney Williams (Courtney.Williams@lisd.us) and Carl Brousseau (Carl.Brousseau@lisd.us). Use "Passenger Van Bid" as the subject line and attach the files directly; do not rely on external cloud links. The complete submission must be received by both recipients before the deadline; a bid sent to only one recipient or received after the deadline may be disqualified. • Bids received after the deadline may be disqualified. Bids may not be withdrawn after the deadline except for a material and substantial mistake, if LISD is notified in writing within 24 hours after the deadline and accepts the stated basis for withdrawal. A withdrawn bid may not be resubmitted. • Direct all questions by email to both Courtney Williams (Courtney.Williams@lisd.us) and Carl Brousseau (Carl.Brousseau@lisd.us) by the question deadline. Only written addenda issued by LISD change this RFB. Each bidder must acknowledge all addenda on the bid form. • No costs incurred in preparing or submitting a bid will be reimbursed by LISD. Bidder forms and Michigan-based business preference Include the LISD forms applicable to this procurement, including the suspended/debarred vendor, Iran Economic Sanctions Act, conflict-of-interest, and familial disclosure forms. The familial disclosure form must be completed and notarized as directed by the form. Forms and any current Michigan-based business preference certification are available on the LISD bids page (see LISD). A bidder seeking a Michigan-based business preference must submit the required current certification and verification consent. Any preference will be applied only as allowed by current law and LISD policy. General conditions • By submitting a bid, the bidder offers to provide the vehicle on the terms stated in this RFB. Prices must remain valid for at least 90 days after the bid deadline. • LISD is exempt from sales and use taxes. Do not include those taxes in the bid. LISD will provide tax-exemption documentation upon request. • In the event of an arithmetic extension error, the unit price controls. LISD may waive informalities or immaterial omissions or defects that do not involve price, time, or a material change to the bid. • Any deviation from the specifications must be clearly identified with a written explanation. LISD may reject a bid that does not disclose a material deviation. • The bidder must comply with applicable federal, state, and local laws and applicable LISD policies while on District property. Vendor employees who may work on LISD property may be subject to lawful background-check and access requirements. • The bidder certifies that it is not currently suspended, debarred, or proposed for debarment by a federal entity and will comply with applicable nondiscrimination requirements. • The selected bidder may not assign its agreement without LISD's prior written consent and must execute the LISD purchase documents required for the transaction. LISD'S RIGHTS: LISD reserves the right to reject any or all bids, to cancel or reissue this RFB, and to select the bid that best serves the District, consistent with applicable law and policy.