Eastern Maine Community College
REQUESTS FOR BIDS
FOR
ADA WHEELCHAIR VAN
Eastern Maine Community College is requesting competitive bids for an ADA Wheelchair Van
to be procured that must meet the specifications below:
NEW FULL SIZE WHEELCHAIR VAN, UPFITTED WITH REAR WHEELCHAIR LIFT, RAISED ROOF, RAISED REAR ENTRY, (1) WHEELCHAIR TIE-DOWN SYSTEM WITH INDEPENDENT LAP/TORSO RESTRAINTS, SEATING FOR 6 PLUS DRIVER \& CO-PILOT (WHEELCHAIR VAN CONVERSION SPECS PAGE 2) AIR BAGS: Driver and Passenger AIR CONDITIONING: Dual, Front \& Rear, factory installed. ALTERNATOR: Heavy Duty, Minimum 135 amp AUXILIARY POWER SOURCE AXLE: Standard Axle Ratio with Traction Lock or Traction Control BACK-UP CAMERA \& REVERSE SENSING SYSTEM/REAR PARKING SYSTEM BATTERY: Heavy-duty, highest CCA and reserve time available BLUETOOTH TECHNOLOGY FOR HANDS-FREE CELL PHONE CALLING BUMPERS: Factory installed CRUISE CONTROL: Factory Installed DOOR LOCKS \& WINDOWS: Power DOORS, REAR: Double Swing-Out (Barn Style) with Fixed Windows DOORS, SIDE: Single Sliding/ Passenger DRIVE: Front or Rear Wheel ENGINE: GASOLINE FLOOR: Rubber Mat Driver \& passenger GAUGES: Fuel, Amp, Temperature, and Oil GLASS: Tinted GVWR: 9500-10000 lbs. HEATER: Dual, Front \& Rear, factory installed LUMBAR ADJUSTMENT: Driver's Seat LIGHTS: Dome-Front and Rear, factory installed MIRRORS: Dual outside power, inside day/night RADIO: AM/FM, with Clock, factory installed w/ single CD SEATS: Vinyl, Mid Back Rigid STEPS: OEM running board style, door length on driver side \& full length on passenger side STABILIZER BAR: Front \& rear STEERING: Power with Tilt Wheel TIRE, SPARE: Full Size on Matching Rim, Mounted Under Rear of Vehicle (Cannot accept inside mount!) TIRES: Minimum LT, Load Range E, All Season, BSW TRANSMISSION COOLER: Factory installed if applicable. TRANSMISSION: Automatic WHEELBASE: 135-148" WHEEL COVERS: OEM WIPERS: Intermittent
WHEELCHAIR VAN CONVERSION MINIMUM SPECIFICATIONS
(NOTE: MUST MEET ALL ADA \& FMVSS 206, 210, 220, 302, 403 AND 404 REQUIREMENTS!) Vendor to provide detailed specs for raised top \& additional equipment needed for conversion, including the following: RAISED TOP: Executive style standard for ADA Wheelchair Van, White Gelcoat Finish; raised rear door entry (58" height clear opening) to be constructed in stainless steel and include a 3rd brake light. WHEELCHAIR LOCKS: Set of (1), Q-Straint or Sure-Lok, with auto-retract self-locking tie-down straps with S-hooks, forward-facing, shoulder harness to have an adjustable tether. SAFETY EQUIPMENT: First aid kit, triangle flares, and 5 lb. fire extinguisher located in driver's area; 97 dB backing alarm; universal wheelchair logos for side and rear doors with flashing lights. WARRANTY: 3 years or 50,000 miles on conversion, roof, and paint; 5 years on wheelchair lift. TRAINING: Training for Operation and Maintenance INSTALLATION: All Electrical Connections to be Weatherproof Connectors and/or Soldered and Sealed with Heat Shrink. Absolutely no Scotch-Lok Style Connectors!
BID INFORMATION
A. The RFP due date is November 18, 2026, at 4:00 pm.
B. Proposals are to be submitted to the attention of Cynthia Kasprzak in a sealed envelope
marked ADA Wheelchair Van via email with a subject line of ADA Wheelchair Van.
Mail proposals to 354 Hogan Road, Bangor, ME 04401. Hand-delivered proposals are to
be delivered to "Maine Hall" (Business Office), Attn: Cynthia Kasprzak, at 354 Hogan
Road, Bangor, ME 04401. Electronic submissions are to be sent to ckasprzak@mainecc.edu. Proposals shall remain firm for thirty (30) days from the submittal date.
C. Questions should be directed to Abe Chase at achase@mainecc.edu. Please allow
sufficient time for questions to be answered before the RFP due date.
D. The proposals will be evaluated and selected based on their proven ability to provide the
requested service, the fees charged, and other criteria deemed appropriate by EMCC.
EMCC reserves the right to reject any proposals, waive any formality in any
proposal, and generally take such actions as shall be in its best interest.
BID REQUIREMENTS The following must accompany your proposal: A schedule of fees and total cost for each item or service.
ADDITIONAL REQUIREMENTS A. This RFP shall be referenced in, and considered part of, any final contract. B. The following MCCS Standard Terms and Conditions apply to all contracts with EMCC. C. Any MCCS entity shall have the option to purchase goods and services from a selected Vendor under the same terms and conditions outlined in this Agreement.
NOTICE TO VENDORS AND BIDDERS: STANDARD TERMS AND CONDITIONS APPLICABLE TO ALL MCCS CONTRACTS
The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively "MCCS"). These terms and conditions derive from the public nature and limited resources of the MCCS. MCCS DOES NOT AGREE TO:
1. Provide any defense, hold harmless, or indemnity;
2. Waive any statutory or constitutional immunity;
3. Apply the law of a state other than Maine;
4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of subrogation;
5. Add any entity as an additional insured to MCCS policies of insurance;
6. Pay attorneys' fees; costs, including collection costs; expenses or liquidated damages;
7. Promise confidentiality in a manner contrary to Maine's Freedom of Access Act;
8. Permit an entity to change unilaterally any term or condition once the contract is signed;
9. Automatic renewals for term(s) greater than month-to-month;
10. Limitations on MCCS' recovery of lawful damages incurred as a result of breach of the contract;
11. Limitation of the time under which claims can be made or actions brought arising from the contract;
12. Vendor's terms prevailing over MCCS' standard terms and conditions, including addenda; and
13. Unilateral modifications to the contract by the vendor.
BY SUBMITTING A RESPONSE TO A REQUEST FOR PROPOSAL, BID OR OTHER OFFER TO DO BUSINESS WITH MCCS, YOUR ENTITY UNDERSTANDS AND AGREES THAT:
1. Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to "trade secret" exemption from disclosure under Maine's Freedom of Access Act; that failure to so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to disclose under Maine's Freedom of Access Act some or all of your submitted materials and/or contract, if any, executed between MCCS and your entity;
2. The above standard terms and conditions are therefore incorporated into any agreement entered into between MCCS and your entity; that such terms and conditions shall control in the event of any conflict with such agreement; and that your entity will not propose or demand any contrary terms;
3. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary; and
4. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents of any kind that are not in at least 11-point black font on a white background and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply.
Signature: ___________________________________________ Date: __________________
PURCHASING: Competitive Procurement - Section 803
Revised 12/2025
