Request For Quote for Branded High-Visibility Safety Apparel \& Workwear

Description: The Rural Municipality of Hanover (RM of Hanover) is seeking formal quotes from qualified vendors for the supply and custom branding of high-visibility safety apparel and outerwear for public works and municipal field operations personnel. The objective is to establish a contract for high-quality, CSA-compliant safety apparel bearing the official RM of Hanover branding. Garment & Branding Specifications • Garment Types: o Hi-Vis Short & Long-Sleeve T-Shirts (Yellow/Green or Orange) o Safety Vests (Zipper / Tear-away) o Heavy-Duty Outerwear / Jackets • Branding Details: o Logo Artwork: RM of Hanover official logo (vector files provided upon contract award). o Application Types: [e.g., Screen Printing, Direct-to-Garment (DTG), or Embroidery]. o Placement: ▪ Front Left Chest (Small logo) ▪ Upper Back (Large logo / Department text) Submission Requirements Please provide line-item pricing for the following: 1. Garment Unit Costs: Price per item (tier pricing if volume discounts apply). 2. Setup & Digitizing Fees: Screen setup, digitizing, or vector prep charges. 3. Application/Print Fees: Per-location print or stitch cost. 4. Estimated Delivery / Turnaround Time: Expected lead time from digital proof approval to delivery. 5. Sample Availability: Indicate if physical or digital proofs can be provided prior to full production. Terms & Submission Instructions • Where to Submit: Email quotes to Bronson.pritchett@hanovermb.ca • Payment Terms: Net 30 days upon invoice receipt. • Selection Criteria: Quotes will be evaluated on price, compliance with garment quality standards, and delivery timeline. Instructions for Submission • Submission Deadline: November 27, 2026 at 4:00 PM CST • Email Submissions To: Bronson.pritchett@hanovermb.ca • Subject Line: RFQ Submission - RM of Hanover Safety Apparel & Outerwear Item 1: Safety Vests (5-Point Tear-Away) • Preferred Brand / Model: Pioneer 6935 / 6936 (or approved equivalent). • Safety Standard: CSA Z96-15 Class 2 Level 2 with 5-point tear-away safety mechanism (shoulders, sides, front closure). • Fabric & Construction: 100% polyester mesh fabric, heavy-duty zipper front, 4 front pockets, dual radio clip straps. • Branding Method: Single-color or multi-color screen printing. • Logo Placement: o Front Left Chest: RM of Hanover logo (3.5" - 4" wide). o Center Bottom: Large logo (9" - 10" wide) centered below reflective "X". Item 2: High-Visibility Safety T-Shirts (Short-Sleeve & Long-Sleeve) • Preferred Brand / Model: Tough Duck Micro Mesh Safety T-Shirt (Style S392 / S393) or approved equal. • Safety Standard: CSA Z96-15 Class 2 Level 2 compliant (High-Vis Fluorescent Green/Yellow or Orange with 3M™ Scotchlite™ 4" reflective material over contrast stripe). • Fabric & Construction: 100% polyester micro-mesh knit, moisture-wicking finish, chest pocket with pencil slot. • Branding Method: High-durability screen printing or breathable heat transfer vinyl. • Logo Placement: o Front Left Chest: RM of Hanover official logo (3.5" - 4" wide) on/above pocket. o Center Bottom: Large logo or department name (10" - 11" wide) centered below reflective "X". Item 3: All-Weather / Winter Safety Jackets • Preferred Brand / Model: Tough Duck Safety Parka / Duck Safety Jacket (Style S157 / S413) or approved equal. • Safety Standard: CSA Z96-15 Class 2 Level 2 (Class 3 capable when paired with matching bibs). • Fabric & Construction: 100% heavy-duty cotton duck shell or 300D polyester with water-resistant coating, quilted thermal lining, detachable hood, rib-knit storm cuffs, heavy-duty brass zipper. • Branding Method: Direct embroidery (with waterproof interior seam backing where applicable) or heavy-duty embroidered patch application. • Logo Placement: o Front Left Chest: RM of Hanover embroidered logo (3.5" - 4" wide). o Bottom: Embroidered RM of Hanover logo/text (9" - 11" wide). Item 4: All-Weather Winter Heavy Safety Parkas • Preferred Brand / Model: Tough Duck Safety Parka (Style S157 / S413) or approved equal. • Safety Standard: CSA Z96-15 Class 2 Level 2 (Class 3 achieved when paired with Item 5 Safety Bib Overalls). • Fabric & Construction: Heavy-duty 100% cotton duck or 300D polyester with water-resistant coating, quilted thermal lining, detachable hood, rib-knit storm cuffs, heavy-duty brass zipper. • Branding Method: Direct embroidery or heavy-duty embroidered patch application. • Logo Placement: o Front Left Chest: RM of Hanover embroidered logo (3.5" - 4" wide). o Upper Back: Embroidered RM of Hanover logo/text (9" - 11" wide). Item 5: Heavy-Duty Insulated Safety Bib Overalls / Pants • Preferred Brand / Model: Tough Duck Insulated Safety Bib Overall (Style S757 / S372) or approved equal. • Safety Standard: CSA Z96-15 Class 2 Level 2 (Combines with Parka to reach Class 3 overall system rating). • Fabric & Construction: 100% cotton duck or heavy-duty polyester shell, 6 oz polyester insulation, 2-way ankle-to-hip leg zippers for boot access, elasticized adjustable shoulder straps, reinforced knee patches. • Branding Method: Direct embroidery or embroidered woven patch. • Logo Placement: o Center Bib Pocket: RM of Hanover logo (3" - 3.5" wide). Item 6: Quilted High-Vis Safety Freezer Jackets (Safety Orange & Black) • Preferred Brand / Model: Tough Duck Quilted Safety Freezer Jacket (Style S432 / S43211) or approved equal. • Colors & Safety Standards: o Safety Orange (Style S432): CSA Z96-15 Class 2 Level 2 compliant. o Black (Style S43211): CSA Z96-15 Class 1 Level 2 compliant (for lower-risk site work / supervisor wear). • Fabric & Construction: 100% polyester diamond-quilted shell with 4 oz polyester insulation, rib-knit collar and cuffs, drop back tail, dual lower patch pockets. • Branding Method: Direct embroidery or • Logo Placement: o Front Left Chest: RM of Hanover logo (3.5" - 4" wide). o Bottom: Large logo (9" - 10" wide) centered within Below the reflective "X". Item 7: Standard Knit Toques / Beanies • Preferred Brand / Model: Tough Duck Watch Cap Knit Beanie (Style WA65 / WA01) or approved equal. • Color: Black • Fabric & Construction: 100% acrylic double-layer knit, folding cuff design for coverage and warmth, one-size-fits-most (OSFA). • Branding Method: Flat embroidery or direct woven/embroidered patch application on cuff. • Logo Placement: o Front Center Cuff: RM of Hanover embroidered logo (2.25" - 2.5" wide max width). Estimated Quantities & Size Schedule