Request For Quote for Branded High-Visibility Safety Apparel \& Workwear
Posted
Nov 3, 2026
Nov 27, 2026
The Rural Municipality of Hanover (RM of Hanover) is seeking formal quotes from qualified vendors for the supply and custom branding of high-visibility safety apparel and outerwear for public works and municipal field operations personnel. The objective is to establish a contract for high-quality, CSA-compliant safety apparel bearing the official RM of Hanover branding. Garment & Branding Specifications • Garment Types: o Hi-Vis Short & Long-Sleeve T-Shirts (Yellow/Green or Orange) o Safety Vests (Zipper / Tear-away) o Heavy-Duty Outerwear / Jackets • Branding Details: o Logo Artwork: RM of Hanover official logo (vector files provided upon contract award). o Application Types: [e.g., Screen Printing, Direct-to-Garment (DTG), or Embroidery]. o Placement: ▪ Front Left Chest (Small logo) ▪ Upper Back (Large logo / Department text) Submission Requirements Please provide line-item pricing for the following: 1. Garment Unit Costs: Price per item (tier pricing if volume discounts apply). 2. Setup & Digitizing Fees: Screen setup, digitizing, or vector prep charges. 3. Application/Print Fees: Per-location print or stitch cost. 4. Estimated Delivery / Turnaround Time: Expected lead time from digital proof approval to delivery. 5. Sample Availability: Indicate if physical or digital proofs can be provided prior to full production. Terms & Submission Instructions • Where to Submit: Email quotes to Bronson.pritchett@hanovermb.ca • Payment Terms: Net 30 days upon invoice receipt. • Selection Criteria: Quotes will be evaluated on price, compliance with garment quality standards, and delivery timeline. Instructions for Submission • Submission Deadline: November 27, 2026 at 4:00 PM CST • Email Submissions To: Bronson.pritchett@hanovermb.ca • Subject Line: RFQ Submission - RM of Hanover Safety Apparel & Outerwear Item 1: Safety Vests (5-Point Tear-Away) • Preferred Brand / Model: Pioneer 6935 / 6936 (or approved equivalent). • Safety Standard: CSA Z96-15 Class 2 Level 2 with 5-point tear-away safety mechanism (shoulders, sides, front closure). • Fabric & Construction: 100% polyester mesh fabric, heavy-duty zipper front, 4 front pockets, dual radio clip straps. • Branding Method: Single-color or multi-color screen printing. • Logo Placement: o Front Left Chest: RM of Hanover logo (3.5" - 4" wide). o Center Bottom: Large logo (9" - 10" wide) centered below reflective "X". Item 2: High-Visibility Safety T-Shirts (Short-Sleeve & Long-Sleeve) • Preferred Brand / Model: Tough Duck Micro Mesh Safety T-Shirt (Style S392 / S393) or approved equal. • Safety Standard: CSA Z96-15 Class 2 Level 2 compliant (High-Vis Fluorescent Green/Yellow or Orange with 3M™ Scotchlite™ 4" reflective material over contrast stripe). • Fabric & Construction: 100% polyester micro-mesh knit, moisture-wicking finish, chest pocket with pencil slot. • Branding Method: High-durability screen printing or breathable heat transfer vinyl. • Logo Placement: o Front Left Chest: RM of Hanover official logo (3.5" - 4" wide) on/above pocket. o Center Bottom: Large logo or department name (10" - 11" wide) centered below reflective "X". Item 3: All-Weather / Winter Safety Jackets • Preferred Brand / Model: Tough Duck Safety Parka / Duck Safety Jacket (Style S157 / S413) or approved equal. • Safety Standard: CSA Z96-15 Class 2 Level 2 (Class 3 capable when paired with matching bibs). • Fabric & Construction: 100% heavy-duty cotton duck shell or 300D polyester with water-resistant coating, quilted thermal lining, detachable hood, rib-knit storm cuffs, heavy-duty brass zipper. • Branding Method: Direct embroidery (with waterproof interior seam backing where applicable) or heavy-duty embroidered patch application. • Logo Placement: o Front Left Chest: RM of Hanover embroidered logo (3.5" - 4" wide). o Bottom: Embroidered RM of Hanover logo/text (9" - 11" wide). Item 4: All-Weather Winter Heavy Safety Parkas • Preferred Brand / Model: Tough Duck Safety Parka (Style S157 / S413) or approved equal. • Safety Standard: CSA Z96-15 Class 2 Level 2 (Class 3 achieved when paired with Item 5 Safety Bib Overalls). • Fabric & Construction: Heavy-duty 100% cotton duck or 300D polyester with water-resistant coating, quilted thermal lining, detachable hood, rib-knit storm cuffs, heavy-duty brass zipper. • Branding Method: Direct embroidery or heavy-duty embroidered patch application. • Logo Placement: o Front Left Chest: RM of Hanover embroidered logo (3.5" - 4" wide). o Upper Back: Embroidered RM of Hanover logo/text (9" - 11" wide). Item 5: Heavy-Duty Insulated Safety Bib Overalls / Pants • Preferred Brand / Model: Tough Duck Insulated Safety Bib Overall (Style S757 / S372) or approved equal. • Safety Standard: CSA Z96-15 Class 2 Level 2 (Combines with Parka to reach Class 3 overall system rating). • Fabric & Construction: 100% cotton duck or heavy-duty polyester shell, 6 oz polyester insulation, 2-way ankle-to-hip leg zippers for boot access, elasticized adjustable shoulder straps, reinforced knee patches. • Branding Method: Direct embroidery or embroidered woven patch. • Logo Placement: o Center Bib Pocket: RM of Hanover logo (3" - 3.5" wide). Item 6: Quilted High-Vis Safety Freezer Jackets (Safety Orange & Black) • Preferred Brand / Model: Tough Duck Quilted Safety Freezer Jacket (Style S432 / S43211) or approved equal. • Colors & Safety Standards: o Safety Orange (Style S432): CSA Z96-15 Class 2 Level 2 compliant. o Black (Style S43211): CSA Z96-15 Class 1 Level 2 compliant (for lower-risk site work / supervisor wear). • Fabric & Construction: 100% polyester diamond-quilted shell with 4 oz polyester insulation, rib-knit collar and cuffs, drop back tail, dual lower patch pockets. • Branding Method: Direct embroidery or • Logo Placement: o Front Left Chest: RM of Hanover logo (3.5" - 4" wide). o Bottom: Large logo (9" - 10" wide) centered within Below the reflective "X". Item 7: Standard Knit Toques / Beanies • Preferred Brand / Model: Tough Duck Watch Cap Knit Beanie (Style WA65 / WA01) or approved equal. • Color: Black • Fabric & Construction: 100% acrylic double-layer knit, folding cuff design for coverage and warmth, one-size-fits-most (OSFA). • Branding Method: Flat embroidery or direct woven/embroidered patch application on cuff. • Logo Placement: o Front Center Cuff: RM of Hanover embroidered logo (2.25" - 2.5" wide max width). Estimated Quantities & Size Schedule
