Request for Proposals Tarry's Fire Hall Expansion - Design and Engineering Services PRJ# 26024

Description: Executive Summary The Regional District of Central Kootenay (RDCK) is requesting proposals from qualified consultants to complete Architectural design and engineering services for Tarry's Fire Hall Bay Expansion. Timeline of milestones and deliverables: Nov 6, 2026 - Issue Request for Proposals Dec 8, 2026 - Deadline for submissions Mid-Dec 2026 - Review recommended proposals Mid-Dec 2026 - Award contract Mar 02, 2027 - 50% Design Submission for RDCK review Mar 31, 2027 - IFT Package and Estimate PART 2: SPECIFICATIONS / Scope of Work The Design phase of this project involves the design and development for the expansion of the Southern Bay of Tarry's Fire. Following successful completion of this phase, the RDCK may opt to proceed with future phases of the project. These phases will be evaluated on the proponent's performance during the conceptual and detailed design phases and their ability to adapt to evolving project requirements and take on additional responsibility/tasks. A separate pricing structure for future phases will be negotiated at the time they are initiated, or an amendment to the existing contract will be considered. Potential future phases include: Tender Administration; Contract Administration; Construction Administration. 2.1 Scope of Work - Background: The Tarry's Fire Hall is looking to expand their most southern bay by approximately 12 to 15 feet in length to accommodate a larger fire truck. The RDCK is requiring the design and estimates to present to the RDCK Board of Directors to determine funding requirements. Consultant(s) shall: • Provide Architectural and Engineering Design Services for the expansion of Tarry's South Fire Hall Bay (including but not limited to: foundation or slab on grade; roofing/truss design; wall design; electrical; mechanical/HVAC). • Include storage capacity at the rear of the bay which may be in the form of a steel grated mezzanine or shelving hung from the ceiling. • The design is to match the existing exterior façade. • The Architect shall act as the Registered Coordinating Professional and all disciplines will provide all necessary Schedules required of the AHJ in support of the building permit. • Provide the RDCK with assistance during the Building Permit application with the AHJ. • Provide full IFT document and drawing package. • Provide the RDCK with a cost estimate within a level of 15%-20% variance for the construction phase of the project. Additional requirements and notes included in the RFP: consultants must satisfy themselves as to site conditions and attend the mandatory site visit (a mandatory site visit is noted in the RFP), proposals will be evaluated based on approach, qualifications, experience, pricing, and other value-added factors, and the successful proponent will be expected to enter into the RDCK Consulting Services Agreement (sample contract and insurance requirements provided in Appendix A). Supporting documentation (photos, existing building drawings, property survey) is included as Appendix B.