Open RFP

REQUEST FOR PROPOSALS RFP #26-27-R02 Architectural and Engineering Services

Description: The Board of Education of the Bedford Central School District ("the District") is seeking proposals from established architectural and engineering firms for services in conjunction with District future projects both large and small. Scope of Services: The District is currently soliciting Proposals for as Architectural and Engineering for future projects. The selected architect and engineering firm will work closely with the District's Construction Manager on many of the future projects. General services shall include, but will not be limited to: ● Design plans and specifications at the most reasonable cost to the District, in accordance with the recommendations of the Board of Education, which will meet the District's needs in terms of approved work to be completed. ● Perform Building Condition Surveys ● Collaborate with District Administrators in developing a 5-year plan ● Collaborate with the District Administrators to develop a Master Plan ● Make formal presentations to the Board of Education and various other groups (including, but not limited to, District staff, parents, students, and the general public) as required. ● Provide estimated and actual costs based on the categories of expenditure required by the New York State Education Department on an ongoing basis throughout future projects, until the last contractor has received final payment. ● Provide complete and accurate architectural and engineering services as required for the execution of future projects and issuance of any and all required Building Permits, as well as Certificates of Occupancy, by the State Education Department. ● Prepare Preliminary Plans in accordance with Section 155 of the Regulations of the Commissioner of Education as well as other documents required for Preliminary Approval by the State Education Department. ● Review all contractor submissions, samples, project data, shop drawings, etc. ● Visit the work site of any future projects at least once a week for construction phases and "as needed" for design phases. ● Review all potential contractor change orders/time extensions. ● Assure that the project will be completed on a timely basis, meeting any and all deadlines established by the District or State Education Department. ● Review all contractor payment applications. ● Keep the total cost of the project within the budget approved by the voters of the District. Apply value engineering strategies when required. ● Prepare Final Plans and Specifications along with other required documents for submission to the State Education Department to obtain Building Permits. ● Provide a complete description of construction administration, which will be provided along with the total fee to be charged for these particular services. ● Submit a Certificate of Substantial Completion to the District and to the State Education Department at the appropriate time. ● Simultaneously submit to the Assistant Superintendent for Business all documents sent to the State Education Department, or a written notice clearly describing such documents. ● At the close of the project, submit a breakdown of the actual costs incurred in the same format as required by the State Education Department for submission of the Final Building Project Report (also referred to as the "Final Cost Report"). Selection Process and Evaluation Criteria: Timetable contained in the RFP: - 11/4/2026 Release Date for RFP - 11/13/2026 Confirmation of Participation Due - 11/13/2026 RFP Questions Due - 11/16/2026 RFP Answers Distributed via Addendum - 11/23/2026 RFP Due Date - 11/30-12/3/2026 RFP Review Period and Interviews of selected Firms - 12/9/2026 Decision and Award - 12/10/2026 Contract Start Date Proposals will be evaluated on: 1. Experience and Qualifications of the Proposer (40%) — firms should demonstrate at least five (5) years' experience on NYS district renovations, alterations and/or additions; key personnel must have similar experience. 2. Ability to Implement Project Promptly (20%). 3. Cost (40%) — cost is not the primary factor. RFP Procedures (including Questions and Submission): Questions concerning the RFP and procedures for responding should be directed to Lauren Leone at the Purchasing Office at lleone2551@bcsdny.org. Questions are due on or before Friday, November 13, 2026 and answers will be distributed via addendum on or before Monday, November 16, 2026. Submission requirements: - Respondents should submit one (1) original and one (1) copy of their proposal as well as one (1) flash drive of the complete submitted proposal in a sealed envelope. - Proposals must be received no later than Monday, November 23, 2026 by 12:00 PM. - Proposals must be addressed to: Lauren Leone, CPPB Purchasing Agent Bedford Central School District 632 South Bedford Rd Bedford, NY 10506 - To prevent opening by unauthorized individuals, the proposal shall be clearly identified on the front of the envelope as follows: "RFP #26-27-R02: Architectural and Engineering Services" With the company name, due date and time. - Any proposal may be withdrawn or modified by written request to the Purchasing Agent prior to the date and time set for receipt of proposals. - The District reserves the right to accept or reject any or all proposals, waive informalities, negotiate with qualified proposers, or cancel the RFP. - Proposals must be accompanied by a cover letter signed by an officer empowered to sign; faxed or electronic proposals will not be accepted. Additional contractual terms referenced: insurance requirements (Appendix A), indemnification, termination clause, compliance with applicable laws (including Iran Divestment Act certification), nondiscrimination and other standard public-contract provisions. The RFP includes required forms (Form I through Form XI) and a Cost Proposal Form (Form VI) requesting hourly rates and percentage fee schedules. (Notes: the original RFP text referenced the OGS Prohibited Entities List and included a URL in that context; that URL has been omitted here.)

Buyer: Bedford Central School District
SchoolDistrict · NY, US
Released: Nov 4, 2026
Closes: Nov 23, 2026(15 days left)

RFP documents

Solicitation files and supporting documents for this bid.

1 file available

Platform_RFP_Files_2026-11-05PDF

Key Contacts on this RFP

Decision makers connected to this RFP from Bedford Central School District.

Lauren LeonePurchasing Agent

*******@************

+1 (***) ***-****

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Anaheim Union High School District
School DistrictCA
Posted
-
Closes
Nov 17, 2026
Request for Proposals (RFP) RFP #2027-08 for Architectural and Engineering Services
1.0 INTRODUCTION AND OVERVIEW The Anaheim Union High School District ("District") seeks proposals ("Proposals") from qualified firms to provide architectural and engineering services ("Services") to assist the District in the planning, design and construction administration of its capital improvement program ("CIP") for new construction, expansion, modernization, and/or renovation projects of its public schools and facilities. The firm selected ("Consultant" or "Firm") should have experience in all aspects of programming, planning, design and related tasks for K-12 educational facilities in the State of California while facilitating innovative and collaborative problem solving with a wide range of District stakeholders, community members and local and state agencies. The Firm(s) selected to provide such Services will be part of a pool of consultants that will assist the District in the implementation of its capital projects for the next five (5) years based on the District's Facilities Master Plan ("FMP") and Facilities Condition and Needs Assessment serving as guiding documents. Our goal is to provide for a safe, secure, accessible, and sustainable future while decreasing operating costs. The District will consider firms which have provided Services to at least five (5) public school districts in the State of California within the last seven (7) years. Firms interested in submitting Proposals should have recent experience with public school facility planning, design and construction along with an understanding of the State of California school facility funding and building program as administered by the Office of Public School Construction ("OPSC") and the Division of State Architect ("DSA"). The District has retained the services of a Program/Project Management consultant ("PPM"). The PPM provides support services which include monitoring and collaboratively working with the selected architectural/engineering Firms as required for the successful outcome of the District's CIP. The District will evaluate each Firm based on the information set forth in the response submitted, together with other information available to the District from any other sources. The Firm's ability to develop a rapport and working relationship with the District personnel and team (other consultants) will be considered. The District will, at its own discretion, select several Firms after receipt of the responses; the District also reserves the right to not select any Firm. The District may also request that one or more Firms participate in an interview process or the District may implement a combination of these and/or other methods for selection. This RFP is solely a solicitation for responses. Neither this RFP, nor any response to this RFP shall be deemed or construed to: (i) create any contractual relationship between the District and any Firm; (ii) create any obligation for the District to enter into a contract with any Firm or other party; or (iii) serve as the basis for a claim of reimbursement for costs associated with the submittal of any response. BACKGROUND The Anaheim Union High School District is located in the northwestern region of Orange County and has been serving its communities since late in the 19th Century. The District provides both a 7th and 8th grade junior high school education and a 9th through 12th grade high school education to students who were provided their elementary education by the Anaheim City School District, Centralia School District, Cypress School District, Magnolia School District and the Savanna School District. The District serves portions of the Orange County cities of Anaheim, Buena Park, Cypress, La Palma and Stanton. The District serves approximately 24,100 students in eight (8) junior high schools, eight (8) comprehensive high schools, one (1) academy (7th to 12th grade), one (1) dedicated special program school, and one (1) community day school located within District boundaries. To construct schools, the District has relied upon local bond measures, developer fees, redevelopment agency proceeds and statewide school bond funds. In November 2024, the electorate approved Measure K, a $496 million general obligation bond. The District is implementing such capital improvements with its bond funds and other funding sources, which will constitute the CIP or "Program". 2.0 GENERAL INFORMATION 2.1 Proposals (RFP) shall be submitted to the District at 501 N Crescent Way, Anaheim CA 92801 attn. Jennifer Keys, no later than 3:00 pm on November 17, 2026. Submissions received after the aforementioned date and time will not be accepted. 2.2 Firms submitting Proposals shall provide four (4) copies of said Proposals and one (1) digital copy on a flash drive in a sealed envelope prominently marked with: the Request for Proposals (RFP) number and title, the due date and time, and the name of the Firm submitting the statement. Submittals are to be formatted, in order, as indicated in Section 6.0 of RFP "Contents of Request for Proposals". 2.3 Submittals shall be signed by an authorized individual or officer of the Firm submitting the statement. 2.4 Submittals may be withdrawn by the Firm submitting the statement at any time prior to the closing date and time for receipt of statement. 2.5 In order to control information disseminated regarding this Request for Proposals, organizations interested in submitting Proposals are directed to contact Jennifer Keys only. No other District employee, Board or cabinet member or evaluation committee member should be contacted concerning this RFP during the selection process. Failure to comply with this requirement may result in disqualification. Any and all questions prior to the deadline for filing the Request for Proposals shall be sent to Jennifer Keys, Procurement Contract Specialist, keys_j@auhsd.us, phone 714-999-2380. Responses to questions will be provided to all on the District's website. 2.6 The District and/or its authorized representative reserves the right to accept or reject any or all submittals, and to waive any irregularity in the Request for Proposals. Submitters shall be responsible for any and all expenses that may occur in preparing statements and presentations. 2.7 Fee schedules shall be valid through June 30, 2028. Any price increases, year to year, are to be requested in writing 60 days prior to June 30th of that year, and will be considered only with adequate justification for pricing escalations that may be present. The District does not automatically award increases per Consumer Price Index (CPI) or other general formulas. 2.8 After acceptance and award, an Agreement between the successful Firm(s) and the District will be executed. 2.9 All materials submitted in response to the RFP shall become the property of the District and shall be considered a part of the Public Record. 3.0 PROJECT DESCRIPTION 3.1 Project Description Perform design and related work associated with the various District reconstruction/modernization, alterations, portable/modular classroom addition projects and new construction projects. Provide professional services to perform, facilitate and oversee design, bidding, construction, closeout and occupancy and other project related activities. The services noted below are typical services requested by the District, but do not represent an exhaustive list of all services that may be required by the District for specific projects. Design and Related Work for Reconstruction/Modernization: �� Assist the District in identifying school reconstruction/modernization needs. • Conduct stakeholder meetings regarding reconstruction/modernization projects. • Prepare plans and documentation required by the California Department of Education and Office of Public School Construction. • Site survey to establish existing conditions. • Prepare Schematic/Design Development and Construction Document plans and specifications for submittal to the District and other agencies requiring submittal for project approval. • Prepare all necessary Schematic/Design and Construction Documents, such as an Estimated Project Cost Summary, for submittal to the District and other agencies requiring submittal for project approval. • Serve as Construction Administrator, Architect or Engineer of Record (AOR or EOR). Provide leadership in coordinating the design process and managing sub-consultants. Ensure effective communication between the District construction management team and the Inspector of Record (IOR) during project construction which includes preparation, review, recommendation and submittal to the District of any change orders. • Prepare record drawings of completed projects and provide electronic copies in PDF and Revit formats. • Assist the District in identifying and applying for State Funding. • Complete all post-construction activities and retain all close-out documentation for the DSA as required. Design and Related Work for New Construction: • Assist the District in identifying new construction needs. • Meet and present to staff and public regarding new construction projects. • Prepare plans and documentation required by the California Department of Education and the Office of Public School Construction. • Site survey to establish existing conditions. • Assist District in identifying and applying for State funding. • Prepare Educational Specifications as required by the California Department of Education. • Prepare Schematic/Design Development and Construction Documents, plans and specifications for submittal to the District and other agencies requiring submittal for project approval. • Prepare all necessary Schematic/Design and Construction Documents, such as an Estimated Project Cost Summary, for submittal to the District and other agencies requiring submittal for project approval. • Serve as Construction Administrator during project construction which includes preparation, review, recommendation and submittal to District of any change orders. • Prepare record drawings of completed projects and provide electronic copies in PDF and Revit formats. • Complete all post-construction activities and retain all close-out documentation for the DSA as required. 4.0 DATA TO BE SUBMITTED WITH THE PROPOSALS All materials submitted to the District in response to this RFP shall remain the property of the District. Extensive experience with the Office of Public School Construction ("OPSC"), CDE, DSA, California Geological Survey, Implementation of Best Management Practices (BMP), California Building Code and Standards ("CBC"), in particular Title 24 of the California Code of Regulations and CalGreen is mandatory. Experience with projects which have achieved Leadership in Energy and Environmental Design (LEED) Certification and Collaborative for High Performance Schools (CHPS) is highly desirable. Responses should be orderly, relevant to the District's RFP, concise, straightforward, and must address each requirement and question. The cover letter shall be signed by the individual authorized to bind the respondent to all statements and representations made therein and to represent the authenticity of the information presented. The RFP lists multiple specific submission requirements including: firm background and years in business; key personnel resumes and license numbers; executive summary and contact information; firm structure; at least five relevant public school district projects within the last seven years; description of experience with delivery methods; organizational chart; project management approach including use of internet-based tools and AI (e.g., Procore, Bluebeam Studio Sessions); detailed fee schedules and hourly rates; site condition survey approach and sub-consultants; list of consulting sub-consultants and required disciplines (structural, mechanical, electrical, plumbing, civil, landscape design, estimating, theater design consultant), and other team processes and resources. 6.0 SUPPLEMENTAL INFORMATION Insurance requirements, litigation disclosure, and the required contents and sequence of the proposal are described. The RFP includes a schedule of dates (cutoff for written questions November 12, 2026; submittals due November 17, 2026 at 3:00 pm PST; finalists notified November 24, 2026; interviews week of December 7, 2026; anticipated Board of Trustees action to award: January, 2026) and a description of the selection and evaluation process. Contract requirements include professional liability insurance minimums, fingerprinting/background check requirements, payment terms, and an indemnity clause to be included in the District's standard Architectural Services Agreement. The RFP further contains sections on modifications, other District reserved rights, anti-discrimination policy, and other standard contractual and procedural requirements.
City of Hallandale Beach
CityFL
Posted
Oct 29, 2026
Closes
Dec 7, 2026
REQUEST FOR PROPOSALS (RFP) RFP 26-27-01 FEDERAL LOBBYIST SERVICES
SCOPE OF WORK: PURPOSE: The City of Hallandale Beach invites all interested, qualified Firms (Consultant) to submit a proposal to provide professional consulting services for representing the City of Hallandale Beach in legislative matters at the federal level for Projects identified by the City Commission. The City expects that interested individuals and firms will make every effort to assemble a team with the requisite expertise and qualifications capable of providing the solicited services. The services include representing and advocating for the City's position on issues considered by Congress, Federal Administrative Agencies, and their committees. The City reserves the right to select one or more Firm(s) based upon a Firm's expertise to award the contract for the service. SCOPE OF WORK: The City's Federal Lobbyist will work with the City Manager and/or designee to identify and represent legislative and funding priorities for the City. As directed by City Manager, and/or designee, the Federal Lobbyist will serve as a consistent and effective primary point of contact between the City and Federal officials and legislators. The City requires Federal Lobbyist services with an emphasis on producing measurable results in achieving federal funding and/or legislative and executive action favorable or protective to the City. The City seeks a well-informed lobbyist, capable of providing timely and frequent information to the City on these and other priorities and other issues and decisions at the federal level that may affect the City. The successful Consultant will have a strong background in issues of importance to the City and will be able to demonstrate unique relationships with members of Congress representing the City. The Consultant shall agree to be available at all times upon reasonable request to meet with the City Commission, City staff, and others as specified, to perform the responsibilities assigned. To attend meetings, represent the interests of the City, and act as liaison between the City and all branches, departments, and agencies of the Federal Government, at any legislative committee meeting or meetings with Congress, or Cabinet members, or federal agencies on matters under the scope of this Request for Proposal (RFP). It is expected that the successful Consultant will review and understand the Agendas of the House and Senate leaders in order to assist the City to strategically seek monetary funds and policy change. The City separately retains grant consulting services for the identification, preparation and submission of competitive grant applications. The Federal Lobbyist is expected to work in close coordination with assigned staff and consultants so that the City's federal legislative program, congressionally directed funding requests, and competitive grant applications are aligned and mutually reinforcing. Although legal opinions are not required as a part of the Consultant(s) responsibilities, the City will expect the Consultant to understand applicable laws and proposals under consideration by the administrative agencies or the Legislators or their committees, and the Consultant shall be expected to have the ability to interpret legal implications and advise the City accordingly. The Consultant is also expected to monitor proposals and activities in meetings regarding federal administrative and agency hearings. This would include a review of the agendas and providing notification to the City as pertinent issues arise. The Consultant would also be expected to report on the outcome of such meetings within two (2) business days, identifying outcomes, commitments, and next steps. Consultant should be prepared to lobby committee members prior to and during these meetings, to accomplish the City's desired position. SERVICES REQUIRED BUT NOT LIMITED TO: Consultation 1. Identify federal grant and discretionary funding opportunities on a continuing basis and assist designated City staff with agency meetings letters of support from the City's U.S. Senators and U.S. Representative(s), or other recommendations to enhance the efforts in the competitive proposal process. 2. Upon identification of federal grant opportunities and congressionally directed funding opportunities (Community Project Funding request in the U.S. House of Representatives and Congressionally Directed Spending requests in the U.S. Senate), the Consultant shall advocate for the City with the appropriate Congressional offices and federal agency representatives. The Consultant shall coordinate the preparation and submission of the City's Congressionally directed funding requests, including application strategy, required requests forms, review of project justifications and supporting documentation; and shall track each request through the appropriation process. For competitive grant applications, the Consultant shall support the City's grant writing consultant(s) and assigned staff with federal agency engagement, letters of support from members of the United States Congress, and Congressional delegation advocacy, and upon request, review and comment on application content within the Consultant's area of expertise. The Consultant is not responsible for preparing competitive grant applications. 3. Review on a continuing basis all existing and proposed federal policies, programs and legislation, identifying those issues that may affect the City or its citizens and regularly informing the City as to the above. 4. Review the legislative and federal agency policy statements adopted by the National League of Cities, the U.S. Conference of Mayors and other local government lobbying groups for the purpose of identifying issues which may either positively or negatively affect the City. 5. Monitor and track City issues of interest litigation, administrative hearings and proceedings, rule challenges, and representation of the City specifically in a regulatory context. 6. Assist the Mayor, City Commissioners and City staff in the coordination and development of the City's federal legislative programs. 7. Coordinate with designated City staff to develop the City's federal legislative program. 8. Coordinate with designated City staff to identify, prioritize and pursue federal funding. The Consultant shall meet (in person or virtually) with the City's designated staff as needed and no less than quarterly, participate in joint strategy sessions on the City's federal funding priorities, share intelligence on agency funding plans and notices of funding opportunities, and coordinate the timing and messaging of Congressionally directed funding requests, letters of support from members of the United States Congress, and competitive grant applications for a consistent set of priorities to the Congressional delegation and federal agencies. 9. Upon request, coordinate, and attend, appointments and meetings between the Mayor, designated representatives of the City, or other City staff and appropriate federal officials and/or members of Congress. Advocacy 1. Attend Congressional sessions, committee hearings and meetings; attending agency hearings and meetings; providing high-level consultation for and assisting with the identification of federal grant opportunities; and providing appropriate status reports on all issues activities. 2. Participate in national organization lobbying efforts and campaigns when priority concerns of the City are at stake. 3. Maximize relationships with the Florida Congressional Delegation, federal agency departments, other key members of Congress, Committee Chairs and professional Committee staff. 4. Facilitate briefings and lobbying/advocacy strategies for the City's concerns with the Florida Congressional Delegation (vote counts, delegation letters in support of the City's grants and projects, and orchestrated congressional calls to executive agencies in support of grants). 5. Maximize the City's membership in Washington-based interest groups and associations, such as the National League of Cities, so the City priorities and positions are clearly understood, reinforced, and advanced within national organization agendas. 6. Develop and evaluate strategy for the support, defeat, or amendment of pending federal legislation or agency policy initiatives. Advocate to protect existing City funding and municipal authority. Monitor proposed funding reductions, rescissions, eligibility changes, and unfunded mandates. 7. Appear and testify before legislative committees and federal agencies, as required, in order to promote and seek passage of legislation or agency policies affecting in accordance with the City's federal program(s). COMMUNICATIONS AND REPORTING: Congress is in Session 8. The individual or Firm will be responsible for providing a calendar of issues and events at the beginning of every week to the City Manager or designee while Congress is in session, including the appropriations and committee process. The individual or Firm will also be responsible for conducting conference calls to update City staff on contacts and advocacy efforts and to develop appropriate strategies as needed. At least two planning visits to the City shall be provided annually, scheduled to precede relevant legislative and funding deadlines for the annual Community Project Funding and Congressionally directed spending requests, as directed by the City Manager or designee to assist the City to develop and describe a proposed list of priorities and legislative and funding strategies. 9. Notify the Mayor, City Manager or designee, and elected officials and other City staff as directed of material developments and time-sensitive deadlines within (1) business day of discovery, or sooner when necessary to preserve the City's opportunity to act. Identify the City-specific impact, recommended action, responsible party, and decision deadline. 10. Acknowledge routine City requests within one (1) business day and provide an agreed completion date. Respond to urgent requests within the timeframe reasonably necessary to meet the applicable deadline. Designate a lead representative and backup to maintain responsiveness and continuity. 11. Provide conference calls with the Mayor, elected officials, City Manager, department directors or another designated City employee, as scheduled. 12. Provide weekly written reports on the status of legislation and federal agency policy issues of concern to designated City staff. Such reports shall be in memo format and include personal briefings and information bulletins pertinent to any legislation, rules, regulations, and federal policies or programs that affect the City and its citizens, either directly or indirectly. 13. Provide a monthly memo style written activity report by the fifth business day of the following month detailing actions taken, progress against the approved work plan, policy outcomes, unresolved barriers, and anticipated actions. 14. Provide a detailed final report on specific legislation or policies affecting the City. The report shall be provided within a reasonable time period, not to exceed 30 days, after the closing of each annual session of Congress. 15. Provide an annual performance report within sixty (60) days after the end of each contract year assessing results against the approved work plan and recommending priorities and improvements for the following year. Performance shall be assessed using documented services, progress, and outcomes on the following: the City's federal legislative priorities, congressionally directed funding requests, grant applications supported, and recommended priorities for the coming year. Congress is out of Session 1. Provide monthly memo-style written briefings on a schedule determined in consultation with City officials. 2. Provide regular legislative reports on all federal programs and legislation of most concern to the City, including specific impact analysis. 3. Provide targeted information on federal policy and regulatory actions of the federal government, which may directly affect the City, including potential plans on the Administration and executive agencies for new grant competitions or programs. LOGISTICAL SUPPORT Provide the City, the Mayor, City Manager, elected officials and designated staff with logistical support in Washington, D.C. or at national organization sessions involving critical federal-local issues. Such support will include: coordinating and scheduling strategic appointments or negotiation sessions; and prepare briefing materials and meeting agendas in advance and provide written outcomes and follow-up actions within two (2) business days after substantive meetings. FEDERAL REGISTRATION The awarded Firm(s) must comply with all applicable Lobbying Disclosure Act of 1995 requirements by the applicable statutory deadlines, including registration with the Secretary of the Senate and Clerk of the House of Representatives when required. The Consultant must maintain compliance throughout the contract term. EXHIBITS FOR THIS RFP This RFP contains the following which must be reviewed by proposing bidders: • Any addenda released PERMITS/LICENSES Pursuant to Florida Statute Section 218.80, the City hereby discloses that the following licenses, permit and fees and their costs are issued by the City for construction. Licenses, permits and fees applicable to this Project are within the Fee Booklet, and must be obtained and/or paid by the awarded Bidder. The successful Bidder is responsible to identify and obtain all applicable licenses, permit and pay all such related fees. The costs of all licenses permits and their respective fees applicable to this Project are to be secured and paid for by the awarded Bidder. TERM OF CONTRACT: The contract term shall be for five (5) years, commencing upon award by the City Commission. Contract may be cancelled by the City within thirty (30) days with a written notice by the City of Hallandale Beach. The Consultant shall not assign, transfer or sub-contract any work either in whole or in part, without prior written approval of the City. The submittal responses shall be valid until City Commission awards a contract as a result of this RFP. City reserves the right, where it may serve the City of Hallandale Beach's best interest, to request additional information or clarification from Proposers. Notwithstanding anything to the contrary contained herein, the City of Hallandale Beach reserves the right to waive formalities in any proposal and further reserves the right to take any other action that may be necessary in the best interest of the City. The City further reserves the right to reject any or all proposals, with or without cause, to waive technical errors and informalities or to accept the proposal which in its judgment, best serves the City of Hallandale Beach. MINIMUM QUALIFICATION REQUIREMENTS (MQRs): 1. This RFP contains Minimum Qualification Requirements (MQRs) which the Firm must meet for the Firm to be considered responsive. 2. If multiple firms submit under one proposal, all firms must provide and meet all MQRs. 3. Please read the MQRs to ensure the Firm meets these requirements prior to submitting a response to this RFP. 4. All Minimum Qualification Requirements (MQRs) must be submitted with Firm's response. 5. Firm(s) that do not comply with MQRs will be determined non-responsive and disqualified from the evaluation process and their Proposal will not be evaluated. 6. Firm awarded the Contract will be required to maintain Minimum Qualification Requirements during the term of the Contract and any Contract extensions. MINIMUM QUALIFICATION REQUIREMENT # 1: SUNBIZ a. Proposer must be incorporated through Sunbiz with a status of "Active". MINIMUM QUALIFICATION REQUIREMENT # 2: FIRM'S PREVIOUS EXPERIENCE Proposer must include the completed affirmation with their submittal. MINIMUM QUALIFICATION REQUIREMENT #3: FEDERAL LOBBYING EXPERIENCE a. Proposer must have a minimum of five (5) years of experience, within the last seven (7) years, representing Florida local governments (municipalities, counties, or special districts) before the United States Congress and federal agencies. b. Complete chart below to meet minimum of five (5) years of experience. c. This MQR may be satisfied with one single project and/or multiple projects. INSTRUCTIONS FOR SUBMITTAL OF RESPONSES: A. Bidders shall submit all bid documents electronically through DemandStar/Euna OpenBids (electronic submittal). An instructional guide on how to submit documents is included with this solicitation. B. The City will maintain documentation on the City's solicitation notifications page for general public information and posting requirements. C. For instructions on how to submit a response through DemandStar/Euna OpenBids an instructional document is available. LATE PROPOSALS AFTER 11:00 AM WILL NOT BE ACCEPTED.
Isle of Wight County Schools
School DistrictVA
Posted
Nov 5, 2026
Closes
Nov 19, 2026
REQUEST FOR PROPOSALS ARCHITECTURAL AND ENGINEERING SERVICES TERM CONTRACT
Isle of Wight County Schools (IWCS or the School Division) invites qualified architectural and professional engineering firms to submit proposals to provide professional services on an as-needed basis for school facilities, buildings, sites, and related infrastructure. IWCS anticipates awarding term contracts to multiple qualified firms, if appropriate, for similar types of projects requiring comparable experience and expertise. The purpose is to establish a pool of qualified firms for assignments such as facility assessments, renovations, additions, building-system replacements, accessibility improvements, site improvements, feasibility studies, design, permitting, bidding assistance, and construction administration. The procurement and resulting contracts shall be administered in accordance with the Virginia Public Procurement Act (VPPA), including Virginia Code §§ 2.2-4302.2 and 2.2-4303.1, and other applicable law. No Guarantee of Work: An award does not guarantee any minimum number, frequency, or dollar value of assignments. IWCS may determine whether and when services are needed and may decide not to issue any project authorizations. No Project-Specific Fee with Initial Proposal: Offerors shall not submit project-specific fees or man-hour estimates with their initial qualifications proposals. Project fees will be negotiated only after a firm is selected for a particular assignment, in accordance with applicable law. Background and Anticipated Needs: IWCS serves students and operates school and support facilities in Isle of Wight County, Virginia. Assignments may involve occupied school buildings and active school sites. Work may require coordination with school administrators, facilities and maintenance staff, technology and security personnel, local officials, utilities, the Virginia Department of Education, and other authorities having jurisdiction. The nature of anticipated assignments includes multiple projects of similar professional character. IWCS will identify the scope and required expertise for each assignment in a written project authorization. Contract Structure, Term, and Statutory Limits: Each term contract shall have an initial term of one year, or until the cumulative total project fees reach the statutory maximum for that contract term, whichever occurs first. IWCS may renew a contract for up to three additional one-year terms at its option, subject to satisfactory performance, continuing need, available funding, required approvals, and applicable law. For each contract term, the sum of project fees shall not exceed $10,000,000, and the fee for any single project shall not exceed $2,500,000, as provided by Virginia Code § 2.2-4303.1. IWCS may award term contracts to more than one offeror, and contracts will be nonexclusive. Scope of Services: Services may include architectural services (programming, planning, feasibility studies, design, code and accessibility reviews, drawings, specifications, cost estimates, permitting), engineering services (civil, structural, mechanical, electrical, plumbing, fire-protection, HVAC, controls, energy assessments, utility coordination), facility assessments and planning, school-specific coordination (phasing, safety, bus/parent circulation, technology and security), design and construction documents, procurement and bidding assistance, construction administration and closeout, and specialty consultant coordination (surveying, geotechnical, environmental, commissioning, materials testing, etc.). Regulatory Compliance and Professional Responsibility: Firms must comply with applicable federal, state, and local laws, codes, regulations, accessibility requirements, and professional licensing requirements. Services requiring licensure shall be performed under the responsible charge of individuals properly licensed in Virginia. Documents shall be signed and sealed when required by law. Project Authorization and Deliverables: No assignment may begin until IWCS has approved a written project authorization. Project proposals submitted after selection for an assignment shall include project description, scope, key personnel, schedule, proposed fee (negotiated after selection), assumptions, reimbursable expenses, and required approvals. Deliverables may include assessment reports, existing-condition records, feasibility studies, design drawings, specifications, cost estimates, permit packages, bid documents, site-observation reports, meeting minutes, submittal/RFI logs, payment or change-order recommendations, punch lists, closeout documents, and final electronic files. Electronic files shall be provided in PDF and, when applicable, native editable formats such as DWG, DOCX, or XLSX. Minimum Qualifications: The firm must be legally authorized to provide the services proposed, maintain required Virginia professional licenses/registrations, have relevant experience with public K-12 or comparable institutional facilities, have qualified staff and sufficient resources, provide required insurance, not be suspended or debarred, and provide at least three references for comparable work. Proposal Submission Requirements: Proposals shall be concise, organized, and submitted in the format and by the deadline stated on the cover page and in the official solicitation notice. The offeror is responsible for timely receipt. The final solicitation specifies one controlling submission method, any file-size or page limits, and how receipt will be confirmed. Required content includes cover letter and firm information, firm qualifications, relevant project experience (preferably K-12 within past ten years), proposed team and resumes, project management and quality control approach, public school experience, at least three references, capacity and availability statement, and required forms and certifications. Offerors shall not include project-specific fees or man-hour estimates in the initial qualifications proposal. Evaluation and Selection: IWCS will evaluate proposals using published criteria and the professional-services competitive-negotiation process required by Virginia Code § 2.2-4302.2. Evaluation criteria include relevant firm experience (25 points), qualifications and experience of proposed project team (25), project management and responsiveness (20), technical approach and quality control (15), references and past performance (10), and capacity and availability (5), for a total of 100 points. Price shall not be used to rank initial qualifications proposals. IWCS may conduct discussions, rank firms, and negotiate in order of preference per statute. Project Distribution and Fee Negotiation: IWCS will identify the firm best suited for each assignment considering experience, personnel availability, past performance, schedule ability, continuity of services, and maintaining an effective pool. After selection, IWCS will negotiate a fair and reasonable fee; compensation may be fixed fee, hourly with not-to-exceed amounts, or another lawful structure. No assignment is authorized until scope, schedule, and fee are approved in writing. Compensation, Invoicing, and Additional Services: Fees are negotiated per assignment; reimbursable expenses must be authorized and documented. Invoices must reference project authorization number and provide supporting documentation. Payment will be made under the contract and applicable law. General Contract Requirements: The firm is an independent contractor, must meet standards of professional care, designate a project manager, disclose conflicts of interest, comply with public records laws, provide evidence of required insurance, comply with indemnification/liability and termination provisions consistent with Virginia law, and comply with non-appropriation, SCC registration, drug-free workplace, nondiscrimination, and other statutory requirements. Background certification for individuals with direct student contact may be required. Submission Administration: Questions shall be submitted in writing to Liesl R. DeVary, Chief Financial Officer, at ldevary@iwcs.k12.va.us at least five days prior to the due date. Only written addenda issued by IWCS modify the RFP; offerors must acknowledge addenda using Form G. IWCS will not reimburse proposal preparation costs. Proposals and procurement records are subject to the VPPA and Virginia Freedom of Information Act. IWCS reserves statutory rights including rejection, clarification requests, verification, cancellation, and determining number of awards. Protests shall be handled per VPPA. All proposals shall be submitted electronically through the Commonwealth of Virginia's eVA procurement platform no later than the date and time specified in the solicitation. Responses should be limited to no more than 25 pages front and back (50 pages total) including required forms outlined in Section 14. Required Forms and Certifications: The solicitation requires inclusion of Forms A through I addressing offeror information, Virginia licensure, conflict of interest and ethics certification, non-debarment certification, insurance acknowledgment, references, addenda acknowledgment, anti-collusion/nondiscrimination/drug-free workplace requirements, and authorized signature and offeror certification.
Prairie Hills Transit
Special DistrictSD
Posted
Oct 9, 2026
Closes
Nov 20, 2026
Professional Architectural and Engineering Qualifications (Request for Proposals)
Project includes professional architectural & engineering qualifications second transit mobility center feasibility study and development strategy.

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City of Hallandale Beach

CityFL

Posted

Oct 29, 2026

Closes

Dec 7, 2026

REQUEST FOR PROPOSALS (RFP) RFP 26-27-01 FEDERAL LOBBYIST SERVICES

SCOPE OF WORK: PURPOSE: The City of Hallandale Beach invites all interested, qualified Firms (Consultant) to submit a proposal to provide professional consulting services for representing the City of Hallandale Beach in legislative matters at the federal level for Projects identified by the City Commission. The City expects that interested individuals and firms will make every effort to assemble a team with the requisite expertise and qualifications capable of providing the solicited services. The services include representing and advocating for the City's position on issues considered by Congress, Federal Administrative Agencies, and their committees. The City reserves the right to select one or more Firm(s) based upon a Firm's expertise to award the contract for the service. SCOPE OF WORK: The City's Federal Lobbyist will work with the City Manager and/or designee to identify and represent legislative and funding priorities for the City. As directed by City Manager, and/or designee, the Federal Lobbyist will serve as a consistent and effective primary point of contact between the City and Federal officials and legislators. The City requires Federal Lobbyist services with an emphasis on producing measurable results in achieving federal funding and/or legislative and executive action favorable or protective to the City. The City seeks a well-informed lobbyist, capable of providing timely and frequent information to the City on these and other priorities and other issues and decisions at the federal level that may affect the City. The successful Consultant will have a strong background in issues of importance to the City and will be able to demonstrate unique relationships with members of Congress representing the City. The Consultant shall agree to be available at all times upon reasonable request to meet with the City Commission, City staff, and others as specified, to perform the responsibilities assigned. To attend meetings, represent the interests of the City, and act as liaison between the City and all branches, departments, and agencies of the Federal Government, at any legislative committee meeting or meetings with Congress, or Cabinet members, or federal agencies on matters under the scope of this Request for Proposal (RFP). It is expected that the successful Consultant will review and understand the Agendas of the House and Senate leaders in order to assist the City to strategically seek monetary funds and policy change. The City separately retains grant consulting services for the identification, preparation and submission of competitive grant applications. The Federal Lobbyist is expected to work in close coordination with assigned staff and consultants so that the City's federal legislative program, congressionally directed funding requests, and competitive grant applications are aligned and mutually reinforcing. Although legal opinions are not required as a part of the Consultant(s) responsibilities, the City will expect the Consultant to understand applicable laws and proposals under consideration by the administrative agencies or the Legislators or their committees, and the Consultant shall be expected to have the ability to interpret legal implications and advise the City accordingly. The Consultant is also expected to monitor proposals and activities in meetings regarding federal administrative and agency hearings. This would include a review of the agendas and providing notification to the City as pertinent issues arise. The Consultant would also be expected to report on the outcome of such meetings within two (2) business days, identifying outcomes, commitments, and next steps. Consultant should be prepared to lobby committee members prior to and during these meetings, to accomplish the City's desired position. SERVICES REQUIRED BUT NOT LIMITED TO: Consultation 1. Identify federal grant and discretionary funding opportunities on a continuing basis and assist designated City staff with agency meetings letters of support from the City's U.S. Senators and U.S. Representative(s), or other recommendations to enhance the efforts in the competitive proposal process. 2. Upon identification of federal grant opportunities and congressionally directed funding opportunities (Community Project Funding request in the U.S. House of Representatives and Congressionally Directed Spending requests in the U.S. Senate), the Consultant shall advocate for the City with the appropriate Congressional offices and federal agency representatives. The Consultant shall coordinate the preparation and submission of the City's Congressionally directed funding requests, including application strategy, required requests forms, review of project justifications and supporting documentation; and shall track each request through the appropriation process. For competitive grant applications, the Consultant shall support the City's grant writing consultant(s) and assigned staff with federal agency engagement, letters of support from members of the United States Congress, and Congressional delegation advocacy, and upon request, review and comment on application content within the Consultant's area of expertise. The Consultant is not responsible for preparing competitive grant applications. 3. Review on a continuing basis all existing and proposed federal policies, programs and legislation, identifying those issues that may affect the City or its citizens and regularly informing the City as to the above. 4. Review the legislative and federal agency policy statements adopted by the National League of Cities, the U.S. Conference of Mayors and other local government lobbying groups for the purpose of identifying issues which may either positively or negatively affect the City. 5. Monitor and track City issues of interest litigation, administrative hearings and proceedings, rule challenges, and representation of the City specifically in a regulatory context. 6. Assist the Mayor, City Commissioners and City staff in the coordination and development of the City's federal legislative programs. 7. Coordinate with designated City staff to develop the City's federal legislative program. 8. Coordinate with designated City staff to identify, prioritize and pursue federal funding. The Consultant shall meet (in person or virtually) with the City's designated staff as needed and no less than quarterly, participate in joint strategy sessions on the City's federal funding priorities, share intelligence on agency funding plans and notices of funding opportunities, and coordinate the timing and messaging of Congressionally directed funding requests, letters of support from members of the United States Congress, and competitive grant applications for a consistent set of priorities to the Congressional delegation and federal agencies. 9. Upon request, coordinate, and attend, appointments and meetings between the Mayor, designated representatives of the City, or other City staff and appropriate federal officials and/or members of Congress. Advocacy 1. Attend Congressional sessions, committee hearings and meetings; attending agency hearings and meetings; providing high-level consultation for and assisting with the identification of federal grant opportunities; and providing appropriate status reports on all issues activities. 2. Participate in national organization lobbying efforts and campaigns when priority concerns of the City are at stake. 3. Maximize relationships with the Florida Congressional Delegation, federal agency departments, other key members of Congress, Committee Chairs and professional Committee staff. 4. Facilitate briefings and lobbying/advocacy strategies for the City's concerns with the Florida Congressional Delegation (vote counts, delegation letters in support of the City's grants and projects, and orchestrated congressional calls to executive agencies in support of grants). 5. Maximize the City's membership in Washington-based interest groups and associations, such as the National League of Cities, so the City priorities and positions are clearly understood, reinforced, and advanced within national organization agendas. 6. Develop and evaluate strategy for the support, defeat, or amendment of pending federal legislation or agency policy initiatives. Advocate to protect existing City funding and municipal authority. Monitor proposed funding reductions, rescissions, eligibility changes, and unfunded mandates. 7. Appear and testify before legislative committees and federal agencies, as required, in order to promote and seek passage of legislation or agency policies affecting in accordance with the City's federal program(s). COMMUNICATIONS AND REPORTING: Congress is in Session 8. The individual or Firm will be responsible for providing a calendar of issues and events at the beginning of every week to the City Manager or designee while Congress is in session, including the appropriations and committee process. The individual or Firm will also be responsible for conducting conference calls to update City staff on contacts and advocacy efforts and to develop appropriate strategies as needed. At least two planning visits to the City shall be provided annually, scheduled to precede relevant legislative and funding deadlines for the annual Community Project Funding and Congressionally directed spending requests, as directed by the City Manager or designee to assist the City to develop and describe a proposed list of priorities and legislative and funding strategies. 9. Notify the Mayor, City Manager or designee, and elected officials and other City staff as directed of material developments and time-sensitive deadlines within (1) business day of discovery, or sooner when necessary to preserve the City's opportunity to act. Identify the City-specific impact, recommended action, responsible party, and decision deadline. 10. Acknowledge routine City requests within one (1) business day and provide an agreed completion date. Respond to urgent requests within the timeframe reasonably necessary to meet the applicable deadline. Designate a lead representative and backup to maintain responsiveness and continuity. 11. Provide conference calls with the Mayor, elected officials, City Manager, department directors or another designated City employee, as scheduled. 12. Provide weekly written reports on the status of legislation and federal agency policy issues of concern to designated City staff. Such reports shall be in memo format and include personal briefings and information bulletins pertinent to any legislation, rules, regulations, and federal policies or programs that affect the City and its citizens, either directly or indirectly. 13. Provide a monthly memo style written activity report by the fifth business day of the following month detailing actions taken, progress against the approved work plan, policy outcomes, unresolved barriers, and anticipated actions. 14. Provide a detailed final report on specific legislation or policies affecting the City. The report shall be provided within a reasonable time period, not to exceed 30 days, after the closing of each annual session of Congress. 15. Provide an annual performance report within sixty (60) days after the end of each contract year assessing results against the approved work plan and recommending priorities and improvements for the following year. Performance shall be assessed using documented services, progress, and outcomes on the following: the City's federal legislative priorities, congressionally directed funding requests, grant applications supported, and recommended priorities for the coming year. Congress is out of Session 1. Provide monthly memo-style written briefings on a schedule determined in consultation with City officials. 2. Provide regular legislative reports on all federal programs and legislation of most concern to the City, including specific impact analysis. 3. Provide targeted information on federal policy and regulatory actions of the federal government, which may directly affect the City, including potential plans on the Administration and executive agencies for new grant competitions or programs. LOGISTICAL SUPPORT Provide the City, the Mayor, City Manager, elected officials and designated staff with logistical support in Washington, D.C. or at national organization sessions involving critical federal-local issues. Such support will include: coordinating and scheduling strategic appointments or negotiation sessions; and prepare briefing materials and meeting agendas in advance and provide written outcomes and follow-up actions within two (2) business days after substantive meetings. FEDERAL REGISTRATION The awarded Firm(s) must comply with all applicable Lobbying Disclosure Act of 1995 requirements by the applicable statutory deadlines, including registration with the Secretary of the Senate and Clerk of the House of Representatives when required. The Consultant must maintain compliance throughout the contract term. EXHIBITS FOR THIS RFP This RFP contains the following which must be reviewed by proposing bidders: • Any addenda released PERMITS/LICENSES Pursuant to Florida Statute Section 218.80, the City hereby discloses that the following licenses, permit and fees and their costs are issued by the City for construction. Licenses, permits and fees applicable to this Project are within the Fee Booklet, and must be obtained and/or paid by the awarded Bidder. The successful Bidder is responsible to identify and obtain all applicable licenses, permit and pay all such related fees. The costs of all licenses permits and their respective fees applicable to this Project are to be secured and paid for by the awarded Bidder. TERM OF CONTRACT: The contract term shall be for five (5) years, commencing upon award by the City Commission. Contract may be cancelled by the City within thirty (30) days with a written notice by the City of Hallandale Beach. The Consultant shall not assign, transfer or sub-contract any work either in whole or in part, without prior written approval of the City. The submittal responses shall be valid until City Commission awards a contract as a result of this RFP. City reserves the right, where it may serve the City of Hallandale Beach's best interest, to request additional information or clarification from Proposers. Notwithstanding anything to the contrary contained herein, the City of Hallandale Beach reserves the right to waive formalities in any proposal and further reserves the right to take any other action that may be necessary in the best interest of the City. The City further reserves the right to reject any or all proposals, with or without cause, to waive technical errors and informalities or to accept the proposal which in its judgment, best serves the City of Hallandale Beach. MINIMUM QUALIFICATION REQUIREMENTS (MQRs): 1. This RFP contains Minimum Qualification Requirements (MQRs) which the Firm must meet for the Firm to be considered responsive. 2. If multiple firms submit under one proposal, all firms must provide and meet all MQRs. 3. Please read the MQRs to ensure the Firm meets these requirements prior to submitting a response to this RFP. 4. All Minimum Qualification Requirements (MQRs) must be submitted with Firm's response. 5. Firm(s) that do not comply with MQRs will be determined non-responsive and disqualified from the evaluation process and their Proposal will not be evaluated. 6. Firm awarded the Contract will be required to maintain Minimum Qualification Requirements during the term of the Contract and any Contract extensions. MINIMUM QUALIFICATION REQUIREMENT # 1: SUNBIZ a. Proposer must be incorporated through Sunbiz with a status of "Active". MINIMUM QUALIFICATION REQUIREMENT # 2: FIRM'S PREVIOUS EXPERIENCE Proposer must include the completed affirmation with their submittal. MINIMUM QUALIFICATION REQUIREMENT #3: FEDERAL LOBBYING EXPERIENCE a. Proposer must have a minimum of five (5) years of experience, within the last seven (7) years, representing Florida local governments (municipalities, counties, or special districts) before the United States Congress and federal agencies. b. Complete chart below to meet minimum of five (5) years of experience. c. This MQR may be satisfied with one single project and/or multiple projects. INSTRUCTIONS FOR SUBMITTAL OF RESPONSES: A. Bidders shall submit all bid documents electronically through DemandStar/Euna OpenBids (electronic submittal). An instructional guide on how to submit documents is included with this solicitation. B. The City will maintain documentation on the City's solicitation notifications page for general public information and posting requirements. C. For instructions on how to submit a response through DemandStar/Euna OpenBids an instructional document is available. LATE PROPOSALS AFTER 11:00 AM WILL NOT BE ACCEPTED.