Request for Proposals (RFP) RFP #2027-08 for Architectural and Engineering Services

Description: 1.0 INTRODUCTION AND OVERVIEW The Anaheim Union High School District ("District") seeks proposals ("Proposals") from qualified firms to provide architectural and engineering services ("Services") to assist the District in the planning, design and construction administration of its capital improvement program ("CIP") for new construction, expansion, modernization, and/or renovation projects of its public schools and facilities. The firm selected ("Consultant" or "Firm") should have experience in all aspects of programming, planning, design and related tasks for K-12 educational facilities in the State of California while facilitating innovative and collaborative problem solving with a wide range of District stakeholders, community members and local and state agencies. The Firm(s) selected to provide such Services will be part of a pool of consultants that will assist the District in the implementation of its capital projects for the next five (5) years based on the District's Facilities Master Plan ("FMP") and Facilities Condition and Needs Assessment serving as guiding documents. Our goal is to provide for a safe, secure, accessible, and sustainable future while decreasing operating costs. The District will consider firms which have provided Services to at least five (5) public school districts in the State of California within the last seven (7) years. Firms interested in submitting Proposals should have recent experience with public school facility planning, design and construction along with an understanding of the State of California school facility funding and building program as administered by the Office of Public School Construction ("OPSC") and the Division of State Architect ("DSA"). The District has retained the services of a Program/Project Management consultant ("PPM"). The PPM provides support services which include monitoring and collaboratively working with the selected architectural/engineering Firms as required for the successful outcome of the District's CIP. The District will evaluate each Firm based on the information set forth in the response submitted, together with other information available to the District from any other sources. The Firm's ability to develop a rapport and working relationship with the District personnel and team (other consultants) will be considered. The District will, at its own discretion, select several Firms after receipt of the responses; the District also reserves the right to not select any Firm. The District may also request that one or more Firms participate in an interview process or the District may implement a combination of these and/or other methods for selection. This RFP is solely a solicitation for responses. Neither this RFP, nor any response to this RFP shall be deemed or construed to: (i) create any contractual relationship between the District and any Firm; (ii) create any obligation for the District to enter into a contract with any Firm or other party; or (iii) serve as the basis for a claim of reimbursement for costs associated with the submittal of any response. BACKGROUND The Anaheim Union High School District is located in the northwestern region of Orange County and has been serving its communities since late in the 19th Century. The District provides both a 7th and 8th grade junior high school education and a 9th through 12th grade high school education to students who were provided their elementary education by the Anaheim City School District, Centralia School District, Cypress School District, Magnolia School District and the Savanna School District. The District serves portions of the Orange County cities of Anaheim, Buena Park, Cypress, La Palma and Stanton. The District serves approximately 24,100 students in eight (8) junior high schools, eight (8) comprehensive high schools, one (1) academy (7th to 12th grade), one (1) dedicated special program school, and one (1) community day school located within District boundaries. To construct schools, the District has relied upon local bond measures, developer fees, redevelopment agency proceeds and statewide school bond funds. In November 2024, the electorate approved Measure K, a $496 million general obligation bond. The District is implementing such capital improvements with its bond funds and other funding sources, which will constitute the CIP or "Program". 2.0 GENERAL INFORMATION 2.1 Proposals (RFP) shall be submitted to the District at 501 N Crescent Way, Anaheim CA 92801 attn. Jennifer Keys, no later than 3:00 pm on November 17, 2026. Submissions received after the aforementioned date and time will not be accepted. 2.2 Firms submitting Proposals shall provide four (4) copies of said Proposals and one (1) digital copy on a flash drive in a sealed envelope prominently marked with: the Request for Proposals (RFP) number and title, the due date and time, and the name of the Firm submitting the statement. Submittals are to be formatted, in order, as indicated in Section 6.0 of RFP "Contents of Request for Proposals". 2.3 Submittals shall be signed by an authorized individual or officer of the Firm submitting the statement. 2.4 Submittals may be withdrawn by the Firm submitting the statement at any time prior to the closing date and time for receipt of statement. 2.5 In order to control information disseminated regarding this Request for Proposals, organizations interested in submitting Proposals are directed to contact Jennifer Keys only. No other District employee, Board or cabinet member or evaluation committee member should be contacted concerning this RFP during the selection process. Failure to comply with this requirement may result in disqualification. Any and all questions prior to the deadline for filing the Request for Proposals shall be sent to Jennifer Keys, Procurement Contract Specialist, keys_j@auhsd.us, phone 714-999-2380. Responses to questions will be provided to all on the District's website. 2.6 The District and/or its authorized representative reserves the right to accept or reject any or all submittals, and to waive any irregularity in the Request for Proposals. Submitters shall be responsible for any and all expenses that may occur in preparing statements and presentations. 2.7 Fee schedules shall be valid through June 30, 2028. Any price increases, year to year, are to be requested in writing 60 days prior to June 30th of that year, and will be considered only with adequate justification for pricing escalations that may be present. The District does not automatically award increases per Consumer Price Index (CPI) or other general formulas. 2.8 After acceptance and award, an Agreement between the successful Firm(s) and the District will be executed. 2.9 All materials submitted in response to the RFP shall become the property of the District and shall be considered a part of the Public Record. 3.0 PROJECT DESCRIPTION 3.1 Project Description Perform design and related work associated with the various District reconstruction/modernization, alterations, portable/modular classroom addition projects and new construction projects. Provide professional services to perform, facilitate and oversee design, bidding, construction, closeout and occupancy and other project related activities. The services noted below are typical services requested by the District, but do not represent an exhaustive list of all services that may be required by the District for specific projects. Design and Related Work for Reconstruction/Modernization: ��� Assist the District in identifying school reconstruction/modernization needs. • Conduct stakeholder meetings regarding reconstruction/modernization projects. • Prepare plans and documentation required by the California Department of Education and Office of Public School Construction. • Site survey to establish existing conditions. • Prepare Schematic/Design Development and Construction Document plans and specifications for submittal to the District and other agencies requiring submittal for project approval. • Prepare all necessary Schematic/Design and Construction Documents, such as an Estimated Project Cost Summary, for submittal to the District and other agencies requiring submittal for project approval. • Serve as Construction Administrator, Architect or Engineer of Record (AOR or EOR). Provide leadership in coordinating the design process and managing sub-consultants. Ensure effective communication between the District construction management team and the Inspector of Record (IOR) during project construction which includes preparation, review, recommendation and submittal to the District of any change orders. • Prepare record drawings of completed projects and provide electronic copies in PDF and Revit formats. • Assist the District in identifying and applying for State Funding. • Complete all post-construction activities and retain all close-out documentation for the DSA as required. Design and Related Work for New Construction: • Assist the District in identifying new construction needs. • Meet and present to staff and public regarding new construction projects. • Prepare plans and documentation required by the California Department of Education and the Office of Public School Construction. • Site survey to establish existing conditions. • Assist District in identifying and applying for State funding. • Prepare Educational Specifications as required by the California Department of Education. • Prepare Schematic/Design Development and Construction Documents, plans and specifications for submittal to the District and other agencies requiring submittal for project approval. • Prepare all necessary Schematic/Design and Construction Documents, such as an Estimated Project Cost Summary, for submittal to the District and other agencies requiring submittal for project approval. • Serve as Construction Administrator during project construction which includes preparation, review, recommendation and submittal to District of any change orders. • Prepare record drawings of completed projects and provide electronic copies in PDF and Revit formats. • Complete all post-construction activities and retain all close-out documentation for the DSA as required. 4.0 DATA TO BE SUBMITTED WITH THE PROPOSALS All materials submitted to the District in response to this RFP shall remain the property of the District. Extensive experience with the Office of Public School Construction ("OPSC"), CDE, DSA, California Geological Survey, Implementation of Best Management Practices (BMP), California Building Code and Standards ("CBC"), in particular Title 24 of the California Code of Regulations and CalGreen is mandatory. Experience with projects which have achieved Leadership in Energy and Environmental Design (LEED) Certification and Collaborative for High Performance Schools (CHPS) is highly desirable. Responses should be orderly, relevant to the District's RFP, concise, straightforward, and must address each requirement and question. The cover letter shall be signed by the individual authorized to bind the respondent to all statements and representations made therein and to represent the authenticity of the information presented. The RFP lists multiple specific submission requirements including: firm background and years in business; key personnel resumes and license numbers; executive summary and contact information; firm structure; at least five relevant public school district projects within the last seven years; description of experience with delivery methods; organizational chart; project management approach including use of internet-based tools and AI (e.g., Procore, Bluebeam Studio Sessions); detailed fee schedules and hourly rates; site condition survey approach and sub-consultants; list of consulting sub-consultants and required disciplines (structural, mechanical, electrical, plumbing, civil, landscape design, estimating, theater design consultant), and other team processes and resources. 6.0 SUPPLEMENTAL INFORMATION Insurance requirements, litigation disclosure, and the required contents and sequence of the proposal are described. The RFP includes a schedule of dates (cutoff for written questions November 12, 2026; submittals due November 17, 2026 at 3:00 pm PST; finalists notified November 24, 2026; interviews week of December 7, 2026; anticipated Board of Trustees action to award: January, 2026) and a description of the selection and evaluation process. Contract requirements include professional liability insurance minimums, fingerprinting/background check requirements, payment terms, and an indemnity clause to be included in the District's standard Architectural Services Agreement. The RFP further contains sections on modifications, other District reserved rights, anti-discrimination policy, and other standard contractual and procedural requirements.