CountyWA
Posted
Nov 4, 2026
Dec 2, 2026
REQUEST for PROPOSAL #966 ARCHITECTURAL AND ENGINEERING SERVICES Clark County Washington
Request for Proposal for: LEWISVILLE PARK CENTER SHELTER DESIGN Release Date: WEDNESDAY, NOVEMBER 4, 2026 Due Date: WEDNESDAY, DECEMBER 2, 2026 by 11:00 am Clark County Public Works Parks and Lands Division is soliciting proposals for the design of a community multiuse shelter site in Lewisville Regional Park near Battle Ground, Washington. The new shelter will replace a timber structure destroyed by fire in the spring of 2026. The new structure design will be a timber or log construction pavilion and will contribute to the historic value of the nationally registered historic park. Work includes architectural, civil and landscape design services for the new shelter, shelter plaza, parking area and surrounding circulation. Services also include site survey, permitting support, services during bidding and construction, and presentation materials for public outreach to be led by the county. This is a qualifications-based selection process; do not submit costs with proposal. Proposers shall respond to all sections to be considered. Key requirements and information: - Municipal Research and Service Center (MRSC) Rosters: To be eligible to participate in this solicitation and resulting contract, firms must be registered with the MRSC Consultant Rosters and select Clark County in the application. Failure to register may result in a proposal being marked non-responsive. - Letter of Interest: If a company is not on the Plan Holder List, Attachment B (Letter of Interest) must be submitted to participate. - Interlocal Cooperation: The RFP and resulting contract(s) are subject to Washington State statute RCW 39.34 (Interlocal Cooperation Act). The proposer may opt to extend identical services and prices to qualified public agencies; each contract is between the proposer and the individual agency. - Background: The Central Shelter at Lewisville Regional Park (a listed historic district in the National Register of Historic Places) was damaged beyond repair in Spring 2026. Any new proposed structure must be reviewed by historical preservation boards to ensure contribution to the park's historical value. Scope of Project: - Design/engineering, environmental documentation, and permitting necessary to prepare constructible plans and specifications for public bidding in accordance with applicable Federal, State, and County standards. - Assistance adapting the design per guidance from historical preservation boards. - Initiation, coordination and meetings (kickoff; review meetings at 30%, 60%, 90%, 99%). - 30% architectural design including plans, elevations and an illustrative perspective; design submittals at 30%, 60%, 90%, 99%; draft specifications at 60%; cost estimates at 30%, 60%, 90%; plans and documents for environmental and building permits; final plans and specifications for bidding and construction. - Services during bidding and construction including periodic construction meetings, submittal reviews and RFI responses. Project Funding: This project's budget will use Clark County Parks and Lands funding. Title VI / Nondiscrimination: Clark County will ensure disadvantaged business enterprises have full and fair opportunity to submit bids and will not discriminate on grounds of race, color, or national origin. Contact for Title VI: CCPW-TitleVI@clark.wa.gov or phone 564-397-4944. Hearing/speech impaired may call Washington Relay Center at 711. Timeline for Selection (intended): - Deadline for Questions and Answers: November 17, 2026 - Final date for Addendum, if needed: November 20, 2026 - Proposals Due: December 2, 2026 - Proposal Review/Evaluation Period: December 2, 2026 - January 6, 2027 - Interviews (if needed): January 13 - 18, 2027 - Selection Committee Recommendation: January 21, 2027 - Contract Negotiation/Execution: January 21 - February 12, 2027 - Contract Intended to Begin: March 15, 2027 Deliverables & Schedule (suggested and subject to change): - 30% Design submittal: July 2027 - 60% Design and permit plan submittal: October 2027 - 90% Design Submittal: December 2027 - Bid Opening: March 2028 Period of Performance: A contract awarded as a result of this RFP will be for 24 months, intended to begin March 15, 2027 and end March 14, 2029. Anticipated contract value is $300,000 including extensions; final contract value determined by approved funding. Clark County may extend the contract up to two additional years in one-year increments and reserves the right to terminate the contract with 30 days written notice. Submission & Proposal Content Requirements: - Qualifications-based selection: Do not submit cost or pricing with the proposal. - Proposal format: Proposals must be clear, succinct and not exceed 15 pages (excludes resumes, cover sheet and debarment form). Additional materials such as brochures should generally not be included unless specified. - Required proposal content includes: Cover Sheet (Attachment A), Project Team (organization chart, lead roles), Management Approach (resumes for key team members and QA/QC), Respondent's Capabilities (three reference projects), Project Approach and Understanding, and (do not include) Proposed Cost. - Evaluation: Initial scoring is a 100-point system based on Proposal Approach/Quality, Creativity/Experience, Work History/Examples, Product Demonstration, References, and Experience with culturally/historically significant sites. If interviews are needed, a second-tier 100-point evaluation will be used based on interview performance. Administrative, Legal and Insurance Requirements (summary): - All proposals become the property of Clark County. Proposers must identify any outside assistance in preparing proposals. Clark County may accept or reject any or all proposals, negotiate modifications, waive formalities, postpone award, or cancel the RFP. - Protests must be submitted to the Purchasing Department within 3 business days of receipt of Letter of Notice. - The proposer must comply with Washington Administrative Code (WAC), Revised Code of Washington (RCW) requirements applicable to providers licensed in the State of Washington. - Contractors must register and enter into an MOU with the Department of Homeland Security E-Verify program before contract execution and ensure employees are eligible to work in the U.S. - Public Records: Submittals are subject to the Washington Public Records Act; portions claimed proprietary must be clearly marked. - Insurance and bonding: Detailed insurance requirements specified, including Workers Compensation, Automobile, Commercial General Liability, Professional Liability, Umbrella Coverage, and additional insured requirements. Minimum limits and other provisions are stated in the RFP. - Debarred/Suspended suppliers (Federal or WA State) may not participate; proposers must submit a completed Certification Regarding Debarment, Suspension, and Other Responsibility Matters form. Plan Holders List: All proposers are required to be listed on the Plan Holders List. If not listed, submit Attachment B - Letter of Interest to be added; proposals from proposers not on the Plan Holders List may be considered non-responsive. Questions and Clarifications: Questions must be submitted in writing via email to the person listed on the cover page by November 17, 2026 by 1:00pm PST. An addendum will be issued no later than November 20, 2026 to recorded holders of the RFP if substantive clarification is needed. Contact (Project Manager listed): Kara McGarry Program Coordinator / Public Works - Parks and Nature Kara.McGarry@clark.wa.gov Phone: 564-397-5884 Additional attachments and exhibits referenced in the RFP include: Proposal Cover Sheet (Attachment A), Letter of Interest (Attachment B), Certification Regarding Debarment (Attachment C), Exhibit A (Original Structure Location and Photos), Exhibit B (Sample Structures), Exhibit C (Clark County Professional Services Sample Contract).
