Request for Proposal Grappler Wharf Replacement RFP - GWR10-26

Description: The Alberni-Clayoquot Regional District (ACRD) is seeking proposals from qualified marine contractors for the replacement of deteriorated floating dock infrastructure at the Grappler Wharf facility located in Bamfield, British Columbia. The project includes replacement of two distinct portions of the facility and an extension to the existing boathouse: • Component A - Park Service Float Replacement: the northern section of Float A utilized for public access and public moorage. • Component B - Bamfield Fire Rescue Float Replacement and Boathouse Extension: floats E, F, G, F-1 and F-2, including associated infrastructure supporting Fire service operations and the existing Fire boathouse H. The work is being tendered as a single project; proponents must provide separate pricing for each component to allow project costs to be allocated and invoiced separately. The intent is to replace deteriorated float infrastructure while generally maintaining the existing footprint, operational function, and configuration of the facility. Proponents shall satisfy themselves regarding existing dimensions, quantities, site conditions, access constraints, tidal considerations, and construction requirements. Relevant condition and environmental assessment reports are provided as reference documents (Appendices A and B). Scope of Work highlights: site inspection and verification of existing conditions; removal, transportation and disposal of deteriorated floats and associated materials; supply and installation of replacement flotation systems, timber framing, structural members, decking, fascia, rub rails, bull rails, hardware and connectors; replacement of deteriorated float-to-float connections; adjustment and reconnection of existing dock components; extension of the boathouse approximately two (2) feet to provide covered shelter for the full length of the fire boat; provision for tie-in points for future fingers (fingers not included); and restoration of dock infrastructure to a safe and fully operational condition. The successful proponent shall provide all labour, supervision, materials, equipment, transportation, marine access, temporary works, environmental protection measures, disposal, permits required for construction, and incidentals necessary to complete the work. Design and materials: replacements shall maintain operational function and generally maintain existing footprint/configuration; provide flotation capacity equal to or greater than existing; provide structural capacity appropriate for public access and emergency response; utilize materials suitable for long-term marine exposure. ACRD preference: like-for-like replacement using current industry standards. Preferred materials include yellow cedar decking, yellow cedar fascia, yellow cedar rub rails and bull rails where applicable, and hot-dip galvanized or marine-grade stainless steel hardware. Alternative materials may be proposed with justification. Anchor chains and moorings: existing anchor chains and mooring hardware intended to remain in service; contractor shall disconnect/reconnect as required. Condition of submerged components not comprehensively assessed by ACRD; proponents to satisfy themselves during site meeting. Deficiencies identified during construction may be treated as additional work and authorized using optional pricing submitted under the RFP. Environmental requirements: contractor must prevent release of debris, fuels, flotation materials, treated wood, sediment or other contaminants to the marine environment; maintain spill response equipment on site; remove demolition debris; comply with permits and regulatory requirements; implement best management practices to minimize impacts to fish and marine habitat. Schedule and deliverables: RFP issued November 04, 2026; site meeting November 12, 2026; deadline for questions November 16, 2026; addenda (if required) November 19, 2026; RFP closes November 26, 2026 at 2:00 pm Pacific Time. Deliverables from the successful proponent include construction methodology, material specifications, proposed schedule, warranty information, disposal plan, record photographs, separate invoicing and cost tracking for each project component, and confirmation work completed per contract. Progress claims and final invoices must clearly identify costs attributable to Component A and Component B. Insurance and closing requirements: Contractor must provide evidence upon execution of Contract of general liability insurance ($5,000,000) and a Letter of Good Standing from WorkSafeBC. Upon contract closure the Contractor must provide a GHG emission report for the project term and a fuel-consumption-based GHG quantifying spreadsheet template; fuel consumption data (vehicle counts by class, fuel types, litres consumed) will be required after completion. Evaluation: proposals will be evaluated on Experience and Qualifications, References, Project Understanding & Proposal Quality, Approach & Schedule, Social Procurement, and Price. Price will be evaluated as (Lowest Price / Proponent Price) * 20. The top-ranked proponent may be invited to direct contract negotiations. The ACRD reserves rights to accept/reject proposals and to negotiate with any or multiple proponents. Additional submission requirements and forms (Schedule A: Form of Proposal; Schedule B: Statement of Work & Deliverables) are included in the RFP document.