1.0 Introduction
Kennebec Valley Community College (KVCC) is soliciting proposals to procure an Ambulance Simulator located at the Fairfield Campus in Fairfield, Maine.
A detailed explanation of the scope and specifications is contained in Section 6.0, Scope of Services. Preference will be given to the proposals conforming to the specifications provided; however, alternate recommendations may be considered. If a vendor chooses to make inquiries on the specifications provided, the rules set forth in Section 8.0, Interpretation of Contract Documents, apply. KVCC reserves the right to accept or reject any or all of the proposals received, in part or in whole.
2.0 Background
Kennebec Valley Community College is a comprehensive community college offering technical, career, and transfer education in addition to customized training for businesses and industries in Kennebec, Somerset, Waldo and Knox Counties. The College is located on two campuses in mid-Maine. Its 70-acre main campus in Fairfield, Maine is reached by taking Exit 132 off Interstate 95. The 600-acre Harold Alfond Campus is located seven miles north of the Fairfield campus on U.S. Route 201 in Hinckley, Maine.
3.0 Schedule / Modifications
Description Day/Date Time
RFP Issued November 5, 2026
Site Walkthrough Not Applicable Not Applicable
Proposals Due On December 3, 2026 3:00 P.M. ET
Award Decision & Notification December 17, 2026
4.0 Examination of Specifications and Schedule
Each bidder or authorized agent is expected to examine the bid specifications, contract documents and all other instructions pertaining to this RFP. Failure to do so will be at the bidder's own risk, and the bidder cannot secure relief on the plea of error in the bid. KVCC reserves the right to accept or reject any and all bids in part or in whole.
5.0 Submission of Bids
The Proposal, which must be signed by a person having proper authority to legally obligate the offering company, along with any additional supporting material, must be received no later than December 3, 2026 by 3:00 P.M. (ET).
All proposals are to be marked "Ambulance Simulator" and mailed to:
Timothy Beals
EMS Program Director
Kennebec Valley Community College
92 Western Avenue
Fairfield, ME 04937
Proposals may also be e-mailed to: tbeals@mainecc.edu, with the subject line "Ambulance Simulator"
6.0 Scope of Services
The Scope of Services set forth in this Request for Proposal (RFP) represents an outline of the services the College anticipates the successful proposer to perform and is presented for the primary purpose of allowing the College to compare proposals. The precise scope of services shall be negotiated between the College and the successful Proposer.
6.1 Scope
Supply and delivery of an Ambulance Simulator for classroom/lab use
6.2 Specifications
The following specifications are minimum acceptable requirements. Any specific reference to manufacturer(s) and/or catalog/model/stock numbers provided is to establish the design, type of construction, quality, functional capability and performance level desired. The bidder may offer an alternate product believed to be an equal. Any alternate product(s) bid must be clearly identified by manufacturer and catalog, model or stock number. Adequate detailed specifications of the product offered must be included with your bid to establish equivalency and to ensure that the product being bid meets all specifications:
General Specifications:
A. Stationary modular unit resembling a Type I or Type III ambulance "box" with closed sides and doors
B. Medical grade flooring in patient compartment
C. Cabinets permanently attached to walls with easy to clean surface
D. Squad bench, CPR seat and attendants chair, all with seatbelt restraints and corner edge padding
E. Minimum of six (6) LED interior lights, three (3) over primary patient, three (3) over squad bench, to meet Federal KKK-A-1822 specifications. Lights must have independent switching
F. Exterior LED Emergency lighting
G. Electrical wiring shall be automotive-grade, insulated and in protective looms. Wiring shall be rated for a minimum of 125% of the load. The simulator runs off standard 110v.
H. An action area with working suction and oxygen, light switches. (oxygen can be simulated with air)
I. Two (2) oxygen outlets (one (1) action area and one (1) near squad bench) to include oxygen regulators
J. Two (2) ceiling mounted IV hangers
K. Flip up bumper with diamond plating
L. Stretcher mount for Stryker stretcher (not a power load)
M. Maximum dimension: 8' wide x 8.5' tall x 12' long
Additional Specifications:
N. Exterior door access to BLS/ALS cabinet
O. Storage for long board, scoop, stair chair
P. Ceiling video camera system and external monitor
Q. Graphics package for 3 sides
R. Storage bin containers for cabinets
S. Sharps container
Optional:
T. If product can simulate motion, include cost as separate item
7.0 Contractor's Insurance
The Contractor shall maintain throughout the term of the agreement general liability insurance to insure against all claims of bodily injury or death, and property damage, arising out of work performed under this agreement. Such insurance shall provide coverage in an amount not less than $1,000,000 per occurrence and shall list KVCC as an added insured Contractor shall also maintain worker's compensation insurance in amounts required by state law.
8.0 Interpretation of Contract Documents
No oral interpretation will be provided to any bidder as to the meaning of the specifications or other contract documents. Every request for such interpretation shall be made in writing at least three (3) or more days before the proposal due date and submitted to:
Brianne Pushor, Dean of Finance and Administration
Ambulance Simulator
Kennebec Valley Community College
92 Western Avenue
Fairfield, ME 04937
or via email at bpushor@mainecc.edu
Any interpretation made to a bidder will be issued in the form of an addendum to the contract/bid documents which, if issued, shall be sent as promptly as practicable to all persons to whom the specifications have been issued. All such addenda shall become part of the contract/bid documents.
9.0 Bid Review and Evaluation
The College reserves the right to reject all proposals, to waive any informalities and technicalities, and to solicit and re-advertise for new proposals, or to abandon the project in its entirety. The College reserves the right to make the award to that proposer who, in the opinion of the College, will be in the best interest of and/or the most advantageous to the College.
1. Evaluation Method
a. Technical ability to meet the outlined specifications
b. Specification match and variations
c. Added value features of proposal
d. Past performance and references
e. Cost of base proposal
f. Rates for additional labor and equipment
g. Price of additional services
10.0 Preparation of Bids
KVCC seeks the proposal that meets the specifications noted in this RFP. KVCC will review all proposals. The bidder shall include with the proposal any terms and conditions specific to their proposal.
Each valid proposal shall include:
• The contractor's name(s)
• Contact information (Address, phone, Fax, Email)
• Company quote with detailed specifications and pricing
• Company specific terms and conditions
11.0 Withdrawal of Bids
All proposals must be valid for at least thirty (30) days after the proposal due date, after which time proposals shall expire unless the proposer had been notified and agrees to an extension.
KVCC reserves the right to modify or withdraw this invitation, to reject any or all proposals, and to terminate any subsequent negotiations at any time. KVCC also reserves the right to choose the proposal that best meets the needs of its facility and training programs.
12.0 Taxation and Compliance
Maine Community College System d/b/a Kennebec Valley Community College is an educational institution organized under the laws of the State of Maine and so its purchase of goods is exempt from state, federal, and local sales and use taxes. The successful bidder agrees to comply with all applicable federal, state and local statutes, laws, codes, rules, regulations, ordinances and orders in the performance of the Contract.
13.0 Prohibited Terms and Conditions
NOTICE TO VENDORS AND BIDDERS:
STANDARD TERMS AND CONDITIONS APPLICABLE TO ALL MCCS CONTRACTS
The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively "MCCS"). These terms and conditions derive from the public nature and limited resources of the MCCS. MCCS DOES NOT AGREE TO:
1. Provide any defense, hold harmless or indemnity;
2. Waive any statutory or constitutional immunity; 3. Apply the law of a state other than Maine; 4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of subrogation; 5. Add any entity as an additional insured to MCCS policies of insurance; 6. Pay attorneys' fees; costs, including collection costs; expenses or liquidated damages; 7. Promise confidentiality in a manner contrary to Maine's Freedom of Access Act; 8. Permit an entity to change unilaterally any term or condition once the contract is signed; 9. Automatic renewals for term(s) greater than month-to-month; 10. Limitations on MCCS' recovery of lawful damages incurred as a result of breach of the contract; 11. Limitation of the time period under which claims can be made or actions brought arising from the contract; 12. Vendor's terms prevailing over MCCS' standard terms and conditions, including addenda; and 13. Unilateral modifications to the contract by the vendor.
BY SUBMITTING A RESPONSE TO A REQUEST FOR PROPOSAL, BID OR OTHER OFFER TO DO BUSINESS WITH MCCS, YOUR ENTITY UNDERSTANDS AND AGREES THAT:
Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to "trade secret" exemption from disclosure under Maine's Freedom of Access Act; that failure to so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to disclose under Maine's Freedom of Access Act some or all of your submitted materials and/or contract, if any, executed between MCCS and your entity;
1. The above standard terms and conditions are thereby incorporated into any agreement entered into between MCCS and your entity; that such terms and condition shall control in the event of any conflict with such agreement; and that your entity will not propose or demand any contrary terms;
2. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary; and
3. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents of any kind that are not in at least 11-point black font on a white background and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply.
Signature: _________________________________________ Date: _________________
