Preventative Maintenance and Inspection of the Airvac Sewage Disposal System RFP

Description: PROJECT NAME: IBSP Airvac preventative maintenance and inspection service PROJECT LOCATION: Seaside Park, Ocean County, N. J. DATE: November 10, 2026 I. OBJECTIVE The NJ-DEP State Parks, Forests, and Historic Sites is requesting a proposal for a week long, for a total of three weeks in three years of preventative maintenance and inspection service of the Airvac sewage disposal system currently in operation at Island Beach State Park. A copy of the bid proposal and any necessary forms can be found on the New Jersey DEP Bid Opportunities Webpage. II. VENDOR QUALIFICATIONS It should be noted that the selected bidder/vendor must have a New Jersey Business Registration Certificate and will need to be registered with NJ Start in order to receive a purchase order and payment, should you be the low bidder. All interested bidders, if not already registered, can register their business on NJ Start. III. TIME FRAME AND PAYMENT A time frame for delivery shall be set and agreed upon at the time an award is offered. The State of New Jersey pays vendors based on NET30 Terms, meaning you shall receive payment within 30-Days of submitting your final invoice. IV. AWARD BASIS This bid shall be awarded based on the lowest total bid price of the line items referenced on the attached Request for Proposal (RFP). If the lowest acceptable bid is within the funds available to finance the requested job/purchase/items, a purchase order will be awarded accordingly. The State of New Jersey reserves the right either to award a purchase order for all work as bid upon, or to reject all bids, as may be deemed in the best interest of the State of New Jersey as pursuant to law. All prospective bidders shall complete and return the attached Agency Request for Proposal form and all forms within the Division of Purchase and Property form package, including a copy of your Business Registration Certificate, Certificate of Insurance Accord and a copy of your AA/EEOC Ethics Certification, also known as your Certification of Employee Information Report by 3:00 pm, Friday, November 20, 2026. These forms shall be sent via email to Melissa.Castellon@dep.nj.gov. Award of a purchase order is contingent upon the vendor providing sufficient documentation containing proof of the necessary qualifications as set forth in the above paragraph. If qualifications are not met, the State of New Jersey reserves the right to deem the proposal as unresponsive, decline the proposal submitted by the vendor, and award the bid to the next lowest responsive bidder. In the event of a discrepancy between a unit price bid and an extended total in the bid proposal, the unit price shall govern. In the event of an omitted unit price or extended total for any one-line item, the inferred price (either unit price or extended total) shall govern. If a line item is not filled out, the bid shall be deemed non-responsive and subsequently removed from consideration. V. DESCRIPTION OF WORK Island Beach State Park is seeking to contract with a vendor for one continuous week during the months of April or May for FY27, FY28, and FY29 to inspect the Airvac sewage disposal system currently in operation at IBSP to ensure proper and efficient operation. Please see attached Agency Request for Proposal (RFP) for quantities and description. The vendor must be certified by Airvac to work on their proprietary sewage disposal systems. VI. BID SOLICITATION QUESTIONS Any questions regarding this request should be submitted in writing to NJ Parks by 3:00pm, November 17, 2026. All questions should be sent via email to Lou.Tallone@dep.nj.gov with copy to Melissa.Castellon@dep.nj.gov and Mario.Peralla@dep.nj.gov Questions will not be answered individually; all questions and responses will be provided to all bidders by 3:00pm, November 18, 2026. Questions may only come from the prospective bidder. No outside sub-contractor questions will be answered. ALL BIDS MUST BE SUBMITTED BY 3:00pm, November 20, 2026. VII. REQUEST FOR PROPOSAL (RFP FORM) See attached Request For Proposal (RFP) Form; PAGE 5 VIII. DIVISION OF PURCHASE AND PROPERTY FORMS See attached Division of Purchase and Property required forms; PAGES 6-17