REQUEST FOR BIDS For Liquid Ammonium Sulfate
Invitation to Bidders
Bell County Water Control & Improvement District No. 1 (District) is soliciting sealed bids for a twelve (12) month contract supply of Liquid Ammonium Sulfate for use at its water plants in Belton and Salado, Texas.
Bid Packets
Bid packets can be obtained from the District's website under the Bid Opportunities tab.
Sealed Bids must be delivered to:
Trevor Butler, General Manager
Bell County Water Control & Improvement District No.1
201 S. 38th Street
Killeen, TX 76543
Exterior of the Bids must be clearly marked:
BID: Liquid Ammonium Sulfate
Closing Time:
2:00 pm
November 17, 2026
Bids received after the closing will not be accepted.
Questions should be addressed to:
JD Dominguez and/or Rosario "Rossy" Montalvo
j.dominguez@wcid1.org / r.montalvo@wcid1.org or 254-939-2481
Bell County Water Control & Improvement District No.1
201 S. 38th Street
Killeen, TX 76543
The District reserves the right to waive irregularities and reject any or all bids. In case of ambiguity or lack of clearness in stating the prices in any bid, the District reserves the right to consider the most advantageous bid thereof, or to reject all bids. The award will be made to the responsible bidder submitting the lowest acceptable bid.
INSTRUCTIONS TO BIDDERS (summary of key provisions)
- Taxes: The District is exempt from certain Federal and limited Sales and Use taxes; prices must be net of such taxes unless otherwise indicated.
- Bid Format: Bids must be submitted on the provided form, signed by an authorized official, and show any addenda received. Altered or incomplete Bid Forms or substitute formats may render a bid non-responsive.
- Mistakes After Bid Opening: Bidders may withdraw ambiguous or clearly erroneous bids within 48 hours of bid opening with sworn written evidence; unit prices in initial bids cannot be raised.
- Withdrawal/Holding of Bids: Bidders may withdraw prior to opening. The District may hold bids up to 45 days for evaluation and may extend by mutual consent.
- Indemnification: Successful bidder must indemnify the District and its officers/agents against claims related to trademarks, copyrights, etc.
- Bidder Qualifications: Successful bidders must furnish evidence of ability, capital, and credit to perform the contract if requested.
- Bidder Responsibility: Bidders must acquaint themselves with conditions affecting performance; failure to do so does not relieve obligations.
- Late Bids: It is the bidder's responsibility to ensure timely delivery; late bids will not be accepted and will be returned unopened.
- Submission Requirements: Submit one (1) clearly identified original and one (1) copy. Bids should be in sealed envelopes naming the bid, opening date, time and title on the outside.
- Clarifications/Addenda: Questions received at least five (5) working days prior to opening will be considered. Answers that change/clarify the solicitation will be issued as addenda posted to the District's website. Bidders are responsible for checking for addenda.
- Samples: If required, samples must be submitted free of expense.
- Proprietary Information: Mark confidential parts of the bid as "Confidential".
- Compliance with Laws: By submission, vendors agree to comply with applicable federal, state and local laws; vendors shall not discuss the procurement with unauthorized parties during the solicitation period.
- Quality of Products: Items offered shall be new and in first-class condition unless otherwise specified; deviations must be identified.
- Contract Quantities & Pricing Changes: Quantities shown are estimates only; bid prices firm for the minimum contract term. Price increases after initial term require approval and are limited to appropriate CPI/WPI adjustments.
- Award of Contract: The District reserves rights to reject any/all bids, waive irregularities, and award to the lowest responsible bidder. Notice of Award will be given within 45 days after bid opening if awarded.
- Rejection & Assignment: The District may cancel or reject bids; vendors may not assign the contract without written permission.
SPECIFICATIONS (summary of key provisions)
- Scope: Furnish Liquid Ammonium Sulfate for potable water treatment for a 12-month period with option to extend an additional 12 months. Bid price shall include freight, delivery, hazmat fees, and any other charges for delivery and unloading to the District's water treatment plants (F.O.B. destination to specified plant addresses).
- Delivery Locations: Water Treatment Plant at 5200 Water Works Road / Lake Belton, Belton, Texas 76513 and Stillhouse Water Treatment Plant at 10461 Cedar Knob Church Road, Salado, Texas 76571.
- Purchase Orders: Will be issued as needed; District does not guarantee purchase of any specific quantity.
- Safety Data Sheet (SDS): All bidders must submit a Product Safety Information sheet meeting SDS requirements per 29 CFR 1910.1200. A Safety Data Sheet must accompany each shipment.
- Certified Analysis: Upon request, bidders must supply one (1) Certified Analysis performed by a third-party independent analytical laboratory.
- Special Conditions: Vendor must include all Hazardous Fee Assessments and/or Environmental Fees in total bid price. Vendors must submit required Safety Data Sheets with bid or deliver within ten (10) days of notice.
- Materials: Treatment chemicals/media must conform to ANSI/NSF Standard 60 for direct additives and ANSI/NSF Standard 61 for indirect additives, and AWWA standards where applicable.
DELIVERY (key points)
- Certificate of Analysis (COA) may be requested via email prior to delivery.
- Normal deliveries within 72 hours after receipt of order; emergency deliveries within 24 hours (emergency defined as preventing the District from running out in less than 24 hours).
- If vendor cannot perform requested delivery, District may purchase elsewhere and charge vendor the difference.
- All deliveries freight prepaid, FOB Destination to the two Water Treatment Plants; delivery hours 7:30 a.m. to 4:00 p.m., Monday–Friday unless otherwise arranged 48 hours in advance.
- Packaging and shipment must conform to State of Texas, U.S. DOT, and other regulatory requirements.
- Drivers must sign in at Operations Office, present Bill of Lading, weigh slips, Certificates, and other documents. Operations staff will escort drivers to unloading station. District may reject deliveries for inadequate documentation or nonconforming information.
- Vendor is responsible for pumping liquid ammonium sulfate into storage tanks and must provide hoses, fittings, pumps, leak-free approved connection device, and ensure correct tank identification.
- Vendor responsible for spills, clean-up, and associated costs if due to vendor or subcontractor error; District may hire certified hazmat handlers and charge vendor.
- Delivery quantities measured as total weight in pounds; vendor must ensure complete transfer and cleanliness of transporting equipment. Drivers must have CDL with Hazardous Material endorsement.
- Product quality must meet AWWA Standard B302 and ANSI/NSF Standard 60.
QUALITY & CHEMICAL SPECIFICATIONS
- Product must contain no mineral or organic substances in quantities harmful to public health and must meet or exceed applicable AWWA and ANSI/NSF standards.
- Typical chemical composition and acceptable limits provided (e.g., Diammonium sulfuric acid 38-40% dry salt equivalent; Ammonium Sulfate Solution ~10%; Appearance clear pale yellow; Specific Gravity 1.21-1.23; pH 3.0-6.0; product free of turbidity and appreciable sediment).
SOURCE OF SUPPLY
- Vendors must furnish producer name, address, contact, actual production sites, shipping points, and whether material is primary product or by-product. Notification of change of ownership of original producer must be reported 60 days in advance.
- Vendors not original manufacturers must communicate these specifications to their suppliers and assure compliance.
BID FORM (summary)
- Bid form indicates approximate annual quantity of 1,500,000 lbs. Liquid Ammonium Sulfate and requests unit bid price per pound and total annual cost.
- Contract term begins January 1, 2027 for twelve (12) months with option to extend an additional twelve (12) months.
- Safety Data Sheet REQUIRED with bid.
(End of solicitation text provided on the posting.)
