The City of Toledo Mayor's Office of Neighborhood Safety and Engagement (MONSE) announces a funding opportunity through its Bureau of Justice Assistance grant (No. 15PBJA-24-GG-06062-CVIP) to serve as an Umbrella Organization for Toledo's community violence intervention (CVI) ecosystem. This role will provide the administrative, fiscal, and coordination functions that small CVI organizations cannot carry alone so that frontline workers can focus on outreach, mediation, and relationship-building. The Umbrella Organization will administer 15 competitive microgrants of $5,000 each ($75,000 total) to community-led activities and pilots. Provide back-office capacity building to CVI efforts: grant compliance, financial reporting, data collection support, and connecting to training and capacity building. Improve closed-loop referrals between CVI programs and the Services and Supports network, starting with the 15 highest-priority referral destinations. Act as fiscal agent and pass-through administrator for micrograntees and, as needed, other subawards under the BJA grant. Participate in ecosystem governance via the CAT, VRC, and reporting to MONSE, BJA, and City Council.
Bid Submission Proposals for this project can only be accepted via electronic submittal through the City of Toledo’s PlanetBids website. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bids prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted with this bid.
In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:
• Letter of Transmittal
• Project Paperwork* -Acknowledgement and Acceptance of Conditions and Contract Specifications -Living Wage Contract Addendum -Primary/Subcontractor Agreement Certificate
• DOJ Certifications fillable
• CVIP Risk Assessment
Template Privacy Certificate
SFLLL_1_2_P-V1.2 – Lobbying Disclosure
Template for review- CVIP Subrecipient Agreement
(requirements available on the “Documents” tab in PlanetBids)*
Located on the “Documents” tab in PlanetBids
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork:
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork:
• W-9
• Insurance Certificate, naming the City of Toledo as an additional insurer – requirements available on the “Documents” tab of PlanetBids
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
• Bureau of Workers Compensation Certificate
City forms must be filled out and attached to the proposal: Project Paperwork (Acknowledgment and Acceptance of Conditions Contract Specifications; Primary and Subcontractor Certificates and Living Wage Contract Addendum); Professional Services Contract; Current Worker’s Compensation Certificate; If not previously provided, City Paperwork: Vendor Registration Form; Business Tax Registration Form; Child Support Affidavit, notarized; Vendor Utility. If this is your first bid with COT for 2026, the following will be required, Annual Paperwork: W-9; Insurance Certificate, naming the City of Toledo as an additional insurer – requirements available on the “Documents” Tab of PlanetBids; EEO Compliance; Debarment Certification; and Living Wage Affidavit. The following items will be required prior to awarding the contract: Independent Contractor PERS forms; and additional Insurance as Required.
