RESPONSES TO THIS IFB MUST BE SUBMITTED ELECTRONICALLY THROUGH THE LCPS ELECTRONIC BIDDING SYSTEM.
Sealed bids for the interior renovation of the CTE and FACS Rooms in Blue Ridge Middle School (BRM), Sterling Middle School (STM), Seneca Ridge Middle School (SRM), and J. Lupton Simpson Middle School (JLS) in Loudoun County, Virginia (Loudoun County Bid No. IFB 26-549) will be received ELECTRONICALLY by Loudoun County Public Schools on December 17, 2026, until 2:00 p.m. (Eastern Time), local prevailing time as displayed by official Bid clock on the LCPS Electronic Bidding System website. The system can accept bids from the date when the bid is posted until the due date and time. Bids will be publicly opened and read aloud immediately following receipt of bids.
The Work consists of the interior renovations to the existing CTE and FACS Classrooms at each of the above-mentioned middle schools. HVAC, Plumbing, and Electrical shall be modified to accommodate proposed layout.
A pre-bid conference will be held at 10:00 am on November 12, 2026, virtually on Teams. Instructions to access the Teams meeting were provided in the solicitation materials. Attendance by general contractors is strongly recommended (not mandatory).
Requests for additional information or clarification of documents must be sent via the LCPS Electronic Bidding System under the 'Questions' tab and copied to the Architect, Joanne Angeles, Architecture, Incorporated, via email at joannea@archinc.com. Requests for information must be received before the question cutoff date and time posted under the 'Event Details' tab. Any material interpretation made to prospective Bidders will be expressed in the form of a written response or addendum to the solicitation which shall be posted on the LCPS Electronic Bidding System. It shall be the Bidder's responsibility to monitor the website for changes. The addenda will be posted no later than three days before the opening date. Oral answers shall not be authoritative or provide any basis for reliance by a Bidder. Bidders shall acknowledge receipt of any addenda with their bid. The above noted requests for additional information (questions) must be submitted as outlined above by close of business (5:00 pm) December 10, 2026.
Bids must be submitted electronically through the LCPS Electronic Bidding System in accordance with the instructions below. Bids must be received by the Owner prior to the time noted on the specified acceptance date. Bids by telephone, telegraph or facsimile shall not be accepted.
The Owner intends to enter into a single stipulated sum contract, for the project. Bid Security in the form of an approved Bid Bond or a certified check for Five Percent (5%) of the Total Bid Amount payable to Loudoun County School Board will be required. If a contract is let, a Performance Bond and a Payment Bond each in the amount of One Hundred Percent (100%) of the contract amount shall be required of the successful Contractor. As soon as bid prices have been compared, the Owner will return bonds of all except the three lowest responsible bidders. When the agreement is executed, the bonds of the two remaining bidders will be returned. The Bid Bond of the successful bidder will be retained until the Performance and Payment Bonds have been executed and approved, after which it will be returned.
No bids may be withdrawn after the scheduled closing time for receipt of bids for 60 calendar days, except as provided in Code of Virginia, Virginia Public Procurement Act, Section 2.2-4330. The bidder shall give notice in writing of his claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure and shall submit original work papers with such notice.
The notice to proceed can be issued anytime within the 60-day bid hold period without cause for delay.
Bidders are required to comply with the provisions of the Code of Virginia, Sections 2.2-4311 and 2.2-4312 in regard to non-discrimination in employment and a drug free workplace and Chapter 11, Title 54.1 to show evidence of Certificate of Registration before bid may be received and considered. Each bidder shall place on the outside of the envelope containing his bid and in his bid over his signature the following notation: "Registered Virginia Contractor No. , Class ".
General Contractors may obtain digital copies of Drawings and Project Manuals for the project by submitting request to Joanne Angeles, joannea@archinc.com. Addenda, or notification of electronic posting of addenda with instructions for accessing them via the Internet, will be transmitted to all who are known by the issuing office to have received a complete set of Bidding Documents. Furnish an e-mail address authorized to receive notifications from the Architect.
Contract Documents (Drawings and Project Manuals) may be examined at the locations listed in the solicitation (Construct Connect, Dodge Analytics, Valley Construction News offices as specified).
Procedures for submitting bids, claiming an error, withdrawal of bids, negotiations with lowest bidder, and other pertinent information are contained in the "Instructions to Bidders".
Owner reserves the right to reject any or all bids and to waive informalities in the bidding.
Refer to the "Instructions To Bidders" for determination of low bid(s) and Contract award for the project. Where specification sections reference one product and manufacturer, with no substitutions allowed; the Bidder shall provide the listed product and manufacturer.
Listing Subcontractors: Failure to provide a list of the major subcontractors for the project, as provided for in the "Instructions to Bidders", may result in rejection of the bids, at the option of the Owner and Architect.
The Bidder will be required to comply with non-discrimination regulations and to require suppliers and subcontractors to comply with such regulations also.
Bidders may inspect the two (2) project sites. The first project site visit will be November 16, 2026, at 4:00 pm at Blue Ridge Middle School at 551 East A Street, Purcellville, VA 20132. The second project site visit will be November 18, 2026, at 4:00 pm at J. Lupton Simpson Middle School at 490 Evergreen Mill Road, Leesburg, VA 20175. Please meet at each school's Main Entry.
Pursuant to § 2.2-4311.1 of the Code of Virginia, the contractor does not and shall not during the performance of the contract knowingly employ an unauthorized alien defined in the Federal Immigration and Control Act of 1986.
If, due to a disability, you need assistance to enable you to participate meaningfully in the Pre-Bid Conference and/or Bid Opening, please contact Loudoun County Public Schools Construction Department at (571) 252-1161 at least five (5) working days prior to the pre-bid conference and/or bid opening.
1. SUBMISSION OF BIDS
A. Each Bidder shall respond to this IFB using the LCPS Electronic Bidding System by the above noted time and date. Different forms of the bid will NOT be accepted. NO FAXED, MAILED OR E- MAILED BIDS WILL BE ACCEPTED.
B. A 'How-To Guide' for step-by-step instructions on how to respond to this solicitation can be found on the login page of the LCPS Electronic Bidding System.
C. After your successful submission, the system will display 'Response Submitted' followed by the date and time stamp in the 'Response Status' field. It is the sole responsibility of the Bidder to ensure that their bid is submitted by the designated date and time stated. An incomplete submission will NOT be considered.
D. The digital signature must be signed by a person authorized to represent and bind the Bidder's company.
E. Requests for additional information or clarification of specifications must be sent via the LCPS Electronic Bidding System under the 'Questions' section. Requests for information must be received before question cutoff date and time posted under the 'Event Details' tab.
F. Bidder will receive a system generated email notification if an addendum to the IFB has been issued.
G. Upon award, the solicitation in its entirety including any forms, vendor response, and addenda shall be referred to as part of the contract package.
2. VA SCC COMPLIANCE
A. Effective July 1, 2010, the Code of Virginia was amended to require that a Bidder organized or authorized to transact business in the Commonwealth of Virginia pursuant to Title 13.1 or Title 50 of the Code of Virginia, as amended or otherwise required by law, shall include in its bid the Identification Number issued to such Bidder by the Virginia State Corporation Commission (SCC). Furthermore, any Bidder that is not required to be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity under Title 13.1 or Title 50 or as otherwise required by law, shall include in its bid a statement describing why the Bidder is not required to be so authorized. An Attribute verifying compliance with this Virginia State Corporation Commission regulation must be submitted with the bid response. Refer to the 'Attributes Section' of the LCPS Electronic Bidding System to select the following options and provide required documentation as described in the solicitation.
3. COMPETITION INTENDED
A. All procurements shall be conducted under principles of full and open competition whenever practicable among potential contractors and suppliers by competitive bidding practices.
B. Nothing herein is intended to exclude any responsible firm or in any way restrain or restrict competition. On the contrary, all responsible firms are encouraged to submit bids.
C. In signing this bid, Bidders are certifying that this bid is made without any previous understanding, agreement, or connection with any person, firm, or corporation making a bid for the same materials, supplies, equipment and/or services, and is in all respects fair and without collusion or fraud.
4. CONTRACTOR CERTIFICATION
A. As required by section 22.1-296 of the Code of Virginia, the Bidder hereby certifies that none of the persons who will provide services requiring direct contact with students on school property during school hours or during any school activities shall: (a) have been convicted of any violent felony as set forth in the definition of barrier crime in subsection A of §19.2-392.02, or (b) any offense involving the sexual molestation, or physical or sexual abuse, or rape of a child; or (c) have been convicted of any crime of moral turpitude.
B. Verification of compliance must be submitted with the bid response. Refer to the 'Attributes Section' of the LCPS Electronic Bidding System.
C. If you have any questions concerning this law and its requirements on School Boards in Virginia, please contact Ms. Andrea Philyaw at 571-252-1270 or andrea.philyaw@lcps.org.
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