Formstack LLC at City of Tucson

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This document is an invoice (INV01282417) for an annual charge of 'Suite Teams' services, covering the period from August 10, 2025, to August 9, 2026. The total new charges, including tax, amount to $3,341.53. The invoice is due on August 10, 2025, and references Purchase Order SCON-002000. Payment instructions for Intellistack are provided.

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Hillsborough County is entering into a three-year sole source agreement with Formstack, LLC for standard forms functionality, data storage, user licenses, and an advanced workflows module for its Communications & Digital Media Department. The total cost for the 36-month term is $47,950.63. The agreement is effective from August 21, 2024, and includes a Sales Order detailing specific product costs and a Software Services Agreement outlining the terms and conditions.

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This Sales Order outlines the agreement between Formstack, LLC and Ventura County Fire Department for subscription services including "Pro" and "SSO Field Prefill" products. The service term is 36 months, commencing on April 5, 2024. The total investment for these services over the term is $10,810.55, with an initial first-year payment of $3,603.52. Payment terms are annual, due on receipt, with a specific PO number SC 27002024040200000030. The agreement is governed by a separate Software Services Agreement.

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This Addendum, signed on 2/21/2025, amends the Formstack Software Services Agreement, Version 13.0, between the State of Minnesota and Formstack, LLC. It establishes new terms that prioritize Minnesota law, define State liability, ensure compliance with the Minnesota Government Data Practices Act, and set strict requirements for IT accessibility, AI usage, and comprehensive data security and protection. Key provisions include State data ownership, incident reporting, security program standards, data encryption, storage within the continental US, annual security audits, specific insurance coverage, and business continuity plans. The Addendum also details conditions for service availability, service level credits, and mandates purchases through authorized resellers. It outlines renewal terms for software subscriptions, with fee caps for up to five renewal years.