Western Carolina University

Track open bid opportunities, contracts, public meetings, and key contacts for Western Carolina University.

Buyer type:: Higher Education
Location:: Cullowhee, NC
Country:: US

Western Carolina University RFPs

Active opportunities open for bidding

Radio Service RFP
Open
Aug 12, 2026
Closes
Aug 25, 2026
Western Carolina University Police Department is seeking a comprehensive service and maintenance agreement with an authorized Motorola Service Provider/Center located within 100 miles of the university and able to respond within two hours. The agreement covers programming, configuration, routine maintenance and repair, 24/7/365 emergency support, bi-weekly site visits, and radio pickup for repairs, while non-warranty hardware, cabling, and replacement parts are the university's responsibility. This is an open IFB, solicitation 73-IFB-00774, with bids due August 25, 2026 at 2:00 PM ET.
WCP Utility Asset Inventory Support Project (RFP)
Open
Jul 2, 2026
Closes
Aug 20, 2026
Provide assist in developing an operational utility asset inventory system for internal utility operations and asset management.
WCP Utility Asset Inventory Support Project RFP
Open
Jul 2, 2026
Closes
Aug 20, 2026
Western Carolina Power (WCP), a university-owned electric utility operated by Western Carolina University (WCU), is seeking proposals from qualified vendors to assist in developing an operational utility asset inventory system for internal utility operations and asset management. The purpose of the project is to improve WCP's operational awareness, outage response capabilities, maintenance planning, infrastructure management, and long-term utility planning by creating a practical, maintainable utility asset inventory environment suitable for its electric distribution system. The selected vendor will collaborate with WCP personnel to develop the inventory system, deliver training to WCP staff, and provide long-term post-implementation support, with all work performed at Western Carolina University in Cullowhee, NC (RFP ID: 73-RFPIT0017).

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Buyer Attributes

Key metrics and characteristics

City
The city where this buyer is located.
Cullowhee
Enrollment
Total student enrollment.
11,686
IPEDS ID
Integrated Postsecondary Education Data System identifier.
200004
Mascot
University or college mascot.
Catamounts
Employee FTE
Full-time equivalent employees.
1,711.7
Grad Rate
Graduation rate percentage.
60%
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
69 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to Western Carolina University

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
69 / 100
EasyLower is betterHellish
Quick Decision Flow
- Sole Source: If sale is less than $5,000, use sole source.
- Coops: Frequently procures through NC Statewide Term Contracts (Non-IT), NCDIT Statewide IT Contracts, E&I Cooperative Services, OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Registered vendors: NYC's Vendor Enrollment Center processes W-9 and PIP registration in 3-5 business days for prime bidders.
MOCS threshold triggers a formal RFx workflow — plan for 60-90 days from solicitation to award depending on category.
Sole Source
- Western Carolina University (NC) has a low sole source justification threshold of $5,000. The process is highly opaque and not viable for predictable sales. Practical note: redirect efforts to securing placement on North Carolina Statewide Term Contracts to avoid repeated, low-value sole source justifications.
Registered vendors: NYC's Vendor Enrollment Center processes W-9 and PIP registration in 3-5 business days for prime bidders.
MOCS threshold triggers a formal RFx workflow — plan for 60-90 days from solicitation to award depending on category.
Cooperatives
- Western Carolina University (NC) has no evidence of using cooperative purchasing today, but you can position these co-ops as another option. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Registered vendors: NYC's Vendor Enrollment Center processes W-9 and PIP registration in 3-5 business days for prime bidders.
MOCS threshold triggers a formal RFx workflow — plan for 60-90 days from solicitation to award depending on category.

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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

Western Carolina University Contracts

Track vendor wins and renewal opportunities

CollegeVine at Western Carolina University
Effective: Feb 1, 2025Expires: Expiration date locked.Unlock
This Order Form details an agreement between CollegeVine and Western Carolina University for 'AI Recruiter Subscription' services across two terms, starting February 1, 2025, and ending June 30, 2026, for a total amount of $113,333.00. The contract outlines the services provided, payment schedule, and includes comprehensive terms and conditions covering data privacy, indemnification, and specific clauses relevant to the customer as a state agency in North Carolina.
CollegeVine at Western Carolina University
Effective: Jan 1, 2026Expires: Expiration date locked.Unlock
This document is an Order Form Amendment adding a 'Constituents Subscription' for an 'Agent Platform - Term 1' to an existing agreement between CollegeVine (Canopy Education, Inc.) and Western Carolina University. The added services include 'Agent - AI Recruiter (Undergraduate Students)' for 10,000 transcript processings, with a total cost of $35,250.00 for the period from January 1, 2026, to June 30, 2026. The payment is a single net 30 payment of $35,250.00. The amendment specifies that the original Order's terms remain unchanged, and this amendment's terms take precedence in case of conflict.
Provider at Western Carolina University
Effective: Apr 24, 2024Expires: Expiration date locked.Unlock
This document is an Addendum that modifies an existing Agreement between Western Carolina University (Institution) and a Provider. It establishes various legal and operational terms, focusing heavily on data handling, security, and privacy. Key provisions include governmental immunity, North Carolina law governance, nullification of arbitration clauses, intellectual property guidelines, indemnification, and conditions regarding fund availability and payment acceleration. The addendum details the Provider's responsibilities as a PII processor, covering data hosting, access, security protocols (including breach notification), disaster recovery, and compliance with data privacy regulations like FERPA and HIPAA. The contract is subject to a cancellation clause after an initial 90-day period.
Anthology Inc of NY at Western Carolina University
Effective: Jun 1, 2022Expires: Expiration date locked.Unlock
This document represents the Tenth Amendment to the License Agreement between Western Carolina University and Anthology Inc. of NY, effective June 1, 2022. The amendment renews and extends the 'Engage with Modules' and 'Engage - Event Check-In App' programs. It outlines annual fees from 2022 to 2026, totaling a contract price of $214,777, and includes product specifications and billing information.
Instructure at Western Carolina University
Effective: Jul 1, 2022Expires: Expiration date locked.Unlock
This Order Form details a four-year 'Catalog Cloud Subscription' agreement between Instructure and Western Carolina University, facilitated by Internet2. The service runs from July 1, 2022, to June 30, 2026, with an annual cost of USD 12,000.00, totaling USD 48,000.00. Billing is annual upfront with Net 30 payment terms.

Early Buyer Signals

Board meetings and strategic plans from Western Carolina University

Board Of Trustees Western Carolina University Agenda
Date: Jun 11, 2026Type: Meeting mention
The board meeting agenda includes various committee sessions such as Academic and Student Affairs, Advancement and Athletics, and a joint meeting of the Finance, Administration, Audit, and Governance and Trusteeship committees. The program also features a campus tour, a state of the university address, and a breakfast program highlighting innovative research. The formal session covers reports from the Chancellor, the Board of Governors, committee reports, and information reports from student, faculty, and staff leadership.
Advancement and Athletics Committee Agenda
Date: Jun 11, 2026Type: Meeting mention
The committee agenda includes discussions on an Intercollegiate Athletics Survey Report, an update on Catamount Athletics, and a WCU Foundation Strategic Planning update. Informational items consist of campaign and annual giving reports alongside a calendar of events. The closed session portion focuses on actions regarding philanthropic namings for both athletic and academic facilities.
Board of Trustees of Western Carolina University Regular Meeting

Key Contacts

Public-sector contacts connected to Western Carolina University.

Jonathan WadeAcademic Engagement and Information Technology Governance

*******@************

+1 (***) ***-****

Alex RectorActing Program Director

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Western Carolina University

Western Carolina University RFPs

Radio Service RFP

WCP Utility Asset Inventory Support Project (RFP)

WCP Utility Asset Inventory Support Project RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Western Carolina University

Western Carolina University Contracts

CollegeVine at Western Carolina University

CollegeVine at Western Carolina University

Provider at Western Carolina University

Anthology Inc of NY at Western Carolina University

Instructure at Western Carolina University

Early Buyer Signals

Board Of Trustees Western Carolina University Agenda

Advancement and Athletics Committee Agenda

Board of Trustees of Western Carolina University Regular Meeting

Key Contacts

Get your 10 highest-intentaccounts

Western Carolina University RFPs

Radio Service RFP

WCP Utility Asset Inventory Support Project (RFP)

WCP Utility Asset Inventory Support Project RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Western Carolina University

Western Carolina University Contracts

CollegeVine at Western Carolina University

CollegeVine at Western Carolina University

Provider at Western Carolina University

Anthology Inc of NY at Western Carolina University

Instructure at Western Carolina University

Early Buyer Signals

Board Of Trustees Western Carolina University Agenda

Advancement and Athletics Committee Agenda

Board of Trustees of Western Carolina University Regular Meeting

Key Contacts

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Western Carolina University

Western Carolina University RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Western Carolina University

Western Carolina University Contracts

CollegeVine at Western Carolina University

CollegeVine at Western Carolina University

Provider at Western Carolina University

Anthology Inc of NY at Western Carolina University

Instructure at Western Carolina University

Early Buyer Signals

Board Of Trustees Western Carolina University Agenda

Advancement and Athletics Committee Agenda

Board of Trustees of Western Carolina University Regular Meeting

Key Contacts

Get your 10 highest-intentaccounts

Western Carolina University RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Western Carolina University

Western Carolina University Contracts

CollegeVine at Western Carolina University

CollegeVine at Western Carolina University

Provider at Western Carolina University

Anthology Inc of NY at Western Carolina University

Instructure at Western Carolina University

Early Buyer Signals

Board Of Trustees Western Carolina University Agenda

Advancement and Athletics Committee Agenda

Board of Trustees of Western Carolina University Regular Meeting

Key Contacts

Get full contract and spend data

Know what buyers discuss before RFPs drop

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