Village of Carpentersville

The meeting began with recognition of two deceased community members, a firefighter and a veteran builder, followed by a prayer and moment of silence. A key item was the recognition and badge-pinning ceremony for Deputy Chief Greg Polus, acknowledging his extensive background and contributions since joining the department in late 2023. The board approved the consent agenda items. Under New Business, the board approved an agreement for phase three construction engineering services for the River Park Western Site Civil Improvements with HR Green. The board also approved a professional service agreement with Baxter and Woodman Incorporated for engineering design services related to improvements for booster stations one and two and a redundant water main feed. Finally, the board reviewed the modified economic development webpage, which aims to better serve the development community by presenting market data and information on utilizing vacant properties.

The committee reviewed the 2026 Special Events budget to establish sponsorship priorities. Old business included sharing positive feedback and recommendations for the Winterville event, such as including food vendors and adding the event year on ornaments, along with suggestions for future improvements like ensuring a PA system and rework in the event flow. New business involved a general overview of 2025 events, agreeing on the 2026 monthly meeting schedule, discussing concepts for the Independence Day Parade, and expressing enthusiasm for reviving Jamboree Days as a diverse music festival featuring different genres on consecutive nights.

The meeting commenced with a proclamation declaring February 2026 as Black History Month in Carpentersville, Illinois. During public comment, an update was provided regarding upcoming primary election dates, early voting commencement, and changes to the US Postal Service postmark procedure for mail-in ballots. Other county matters discussed included eligibility for energy rebates and the opening of applications for the 2026 Grand Victoria Riverboat Fund. The agenda included consent items that were approved, minus one item moved to new business. New business involved the approval of a resolution for the appropriation of Motor Fuel Tax (MFT) funds for various village street maintenance activities, including road salt purchases, street lighting electricity, resurfacing, and sidewalk work for fiscal year 2025, totaling approximately $1.33 million. A separate resolution was passed to award a construction contract to Copenhaver Construction, Incorporated, for the civil site improvements of the Riverfront Park West site, despite adjustments made to the scope to manage costs against the budget. Discussion also occurred regarding future contractor extras requiring Board approval and initial discussion on an event contract.

The meeting commenced with the Fire Prevention Poster Contest, recognizing winners from local elementary schools for their artwork themed on lithium ion battery safety. A motion was approved to advise and consent to the appointment of Nicole Beltran to the Special Events Advisory Committee. Public comments included updates on the opening of the snow hill at Bruner Farm and the relocation of Kane County departments to the new building in Elgin, including a public meeting scheduled for December 17th at the new location. There was also discussion regarding a new free paint recycling stewardship program for residents. The board presented a certificate of appreciation to the Moose Lodge representatives for their immediate assistance and shelter provided to families affected by a recent apartment fire. Manager Stewart provided event reminders for Winterville, the Chamber's annual holiday luncheon, and the Dundy Township Shop with the Cop event. Development updates covered the submission of an intergovernmental agreement for a right-of-way turn lane improvement along Randall Road and the submission of a concept plan for a new independent living senior housing development on Huntley Road. Progress on Riverfront Park paving was noted, and the Aragon HOA expressed gratitude for parking restriction adjustments. The board also discussed traffic safety concerns with the Illinois Department of Transportation, focusing on intersection improvements along Route 31. Concluding remarks reflected on the community's immense support following a recent fire and severe snow conditions.

The agenda for the Regular Meeting included several key items. Under Proclamations, a Black History Month Proclamation was scheduled. The Consent Agenda covered the approval of bills for Fiscal Years 2025 and 2026, approval of the minutes from the January 20, 2026, Regular Board Meeting, and approval of two Special Event Permit Applications for events in June and August 2026. The consent agenda also included approval of a Workers' Compensation Settlement, a Resolution Authorizing a Purchase and Real Estate Sale Agreement with Improved Besinger Properties, LLC, a motion to authorize the Village Manager to contract with Buckcherry for Jamboree Days, approval of an Ordinance Amending Municipal Code Regarding Responsible Bidding, and approval of a Resolution for participation in the Northern Illinois Municipal Electric Collaborative Bid Process. Finally, approval was sought for a Professional Services Agreement to update the Village's Water Utility Risk and Resilience Assessment and Emergency Response Plan. New Business primarily focused on the appropriation of Motor Fuel Tax Funds for street maintenance, road salt purchases, street lighting, and engineering services, and the awarding of a contract for the construction of the Riverfront Park-Western Site/Civil Improvement.